RFQ-PR15289769 - Supply of LECTERN.pdf

SBU - CONTRACTING AND ACQUISITIONS

Embassy of the United States of America

Islamabad, Pakistan Date: April 30, 2025 Page 1 to 4

To: Offeror

Request No: PR15289769– Supply of LECTERN

From: Contracting Officer General Services Office US Embassy, Diplomatic Enclave, Ramna 5, Islamabad.

E-mail: RanaMA@state.gov: AqeelM@state.gov Phone: 92-51-201-5159

Subject: Request for Quotation – Supply of LECTERN

The US Embassy, Islamabad has an opportunity for the Open Market Vendors to participate in bidding for the “Supply of LECTERN”. It will be a Firm-Fixed Price Purchase Order. Bid from all potential offerors will be accepted based on assurance of genuine quality, capability, lead time for delivery and competitive price. You are encouraged to submit your bids before the deadline i.e., May 09, 2025. The vendors dealing in similar trade are encouraged to participate in this Solicitation.

1. Items Description

Sr. # Item’s Details Required Quantity

Unit Price in

USD

Total Price in USD

1 Falcon Lectern

Custom Speaking Lectern

• approx. 28"W X 24"D X 52"H in highest position

• Height adjustable with electric post lift – 8 inch travel

01Each

• Sloped reading surface with hardwood pencil lip

• Shure shock mount Installed - Model required

• Custom recessed cup holder

• Installed 2, 7” gooseneck low profile lights

• Installed digital clock

• Tapered pedestal with cable management throughout

• Convert power equipment to 220v with European plugs

• Detachable power cord ("D" Plug) mounted in base

• Dual XLR Input mounted in base cabinet

• Fixture on audience side to attach seal

• Wide support base with 2 casters

• 6" high slide out raiser step (attached - not removable)

• Constructed of Solid hardwoods and hardwood panels

• 2 Tone – Paint (Anthracite Grey) and Wood trim

• Constructed of Cherry panels and hardwood

• Exterior design to be similar to existing “Falcon”

• Stained traditional cherry

• Finished with 3 coats of clear lacquer

• Black plastic laminate trim along bottom 1" edge

• 1/2" bullnose edge profile on bottom constructed of black starboard material for edge protection

• Wire sinch along lower edge of lectern - left and right

Custom Escort Series Equipment Case:

• 1/2" ABS Plywood Laminate, Black

• “D” style construction, hinged side lid

• 2 large recessed latches, 4 small recessed handles

• Interior is foam lined to hold lectern in upright position

• 3.5" Heavy Duty casters and Caster board

2 Estimated transportation & handling charges till NJ, 08902 01-Lump Sum

Grand Total in USD =

Note: Please share product picture and complete specifications along with quotation.

2. Quote Submission Due Date:

Quotation must be submitted electronically with subject line "Quotation for RFQ# PR15289769

- “Supply of LECTERN”. Quotations must be received on or before Close of business (COB) Friday, May 09, 2025. No quotation will be accepted after the deadline. Submit your quotations to the following email address: RanaMA@state.gov ; AqeelM@state.gov.

mailto:RanaMA@state.gov

For your quote to be considered, you must submit the following documentation: -

Requirements:

a) Prepare your quotation on your company letterhead in accordance with the requested details of this Solicitation.

b) Please include list of your clients, you sold similar items within the last two years.

c) Delivery Period after receiving of Purchase Order.

d) Quote/ Offer must be valid for 30 days from the closing date for this solicitation.

e) Acceptance of Net 30 days payment terms of the Embassy.

f) Bidder must have a physical business address and good financial health.

g) The offeror will provide reference of our Request Number# PR15289769 in all their correspondence.

h) Please note that U.S. Embassy is exempted from applicable taxes, therefore, submit tax free quote. The Tax Exemption Certificate may be provided by the Mission to the awardee vendor.

3. Terms & Conditions:

a) Mode of Payment:

Payment will be processed through EFT within 30 days of the date that a correct invoice conforming to the provisions of the Purchase Order is received at the US Embassy Financial Management Office and satisfactory completion of work/delivery of acceptable items.

b) Delivery Schedule/ Period of Performance:

The delivery is required to be made within 10-12 weeks after receiving the PO. The vendor will deliver the supplies at New York DA Office, SUVI LLC, 2801 Route 130, Unit 1, North Brunswick, NJ, 08902. Must call our warehouse 3 days prior to shipping for a delivery appointment (571) 482-5289. Operating hours are from Monday thru Fridays 7:30am until 3:30pm, closed for lunch from 12:00pm until 12:45pm.

Inspection & Acceptance:

A Government representative will inspect the items at the time of delivery or later to determine the quality, acceptability and payment shall be released accordingly. Any item found with change in Specs, Quality, Brand shall be returned to the vendor without entertaining the payment claim.

4. FAR/ DOSAR Clauses applies on this Solicitation:

FAR & DOSAR (attached) clauses will apply to this Procurement. These clauses can be accessed through following link:

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This purchase order or BPA incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: https://www.acquisition.gov/far

DOSAR clauses may be accessed at: http://www.statebuy.state.gov/dosar/dosartoc.htm

FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1) CLAUSES

NUMBER TITLE DATE

52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018

52.204-9 Personal Identity Verification of Contractor Personnel (if contractor requires physical access to a federally controlled facility or access to a federal information system)

JAN 2011

52.204-13 SYSTEM FOR AWARD MANAGEMENT

MAINTENANCE

OCT 2018

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE

MAINTENANCE

JUL 2016

52.212-4 Contract Terms and Conditions – Commercial Items (Alternate I (MAY 2014) of 52.212-4 applies if the order is time-and-materials or labor-hour)

OCT 2018

52.225-19 Contractor Personnel in a Diplomatic or Consular Mission Outside the United States (applies to services at danger pay posts only)

MAY 2020

52.227-19 Commercial Computer Software License (if order is for software)

DEC 2007

52.228-3 Workers’ Compensation Insurance (Defense Base Act) (if order is for services and contractor employees are covered by Defense Base Act insurance)

JUL 2014

52.228-4 Workers’ Compensation and War-Hazard Insurance (if order is for services and contractor employees are not covered by Defense Base Act insurance)

APR 1984

52.244-6 SUBCONTRACTS FOR COMMERCIAL ITEMS NOV 2020

52.246-26 REPORTING NON-CONFORMING ITEMS JUN 2020

5. EVALUATION CRITERIA:

The award will be made to the Lowest Price Technically Acceptable vendor, who can meet the delivery schedule, salient physical, functional and performance characteristics.

_________________________________(End)___________________________________ https://www.acquisition.gov/far http://www.statebuy.state.gov/dosar/dosartoc.htm