Single Source Justification Under SAT Template_DCMR BATHROOM (002).pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

☐ Office of Acquisitions Management

☐ Foreign Service Institute

☐ Office of Foreign Missions

☐ U.S. Mission to the United Nations ☒ Overseas Post Bujumbura

Requiring Activity Renovation of DCMR Master Bedroom Bathroom & Closet facilities compliant with ADA standards from SEETRAG Construction Company

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to SEETRAG for the services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide comprehensive renovation services for the Master Bedroom Bathroom and

Closet at DCMR. The estimated value for the entire period of performance is $49 100 excl. VAT. These services require the demolition of the existing bathroom and closet, followed by the construction of new facilities compliant with the Americans with Disabilities Act (ADA).

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

☒ Urgency

☐ Exclusive licensing agreements

☐ Brand-name

☐ Industrial mobilization

☒ Other No other contractors submitted their proposals within the specified time frame.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

On May 31, 2024, the Embassy requested quotations for DCMR bathroom renovation services under RFQ number 19BY7024Q0020 to facilitate the bidding process, a site visit was arranged on June 12,2024, which was attended by 5 representatives from the below companies:

- ETRAGC

- ECEEM

- CORE CONSULT

- ETRAVE

- BALCIOGLU Construction

Despite the site visit and initial interest, none of the participating companies submitted a proposal. Due to the lack of responses, the Embassy extended the submission deadline. Unfortunately, the extended deadline of July 16,2024, did not result in any proposals.

To avoid the risk of losing allocated funds for the bathroom renovation, the Embassy sought alternative solutions. Initial attempt of interest was shown by BALCIOGLU Construction, which expressed interest in submitting a proposal. However, they subsequently declined, citing an excessive workload.

Following an exhausting search, the Embassy identified SEETRAG as suitable replacement from market research. They conducted a site visit and submitted a comprehensive proposal given the urgency of the project and the lack of alternative bids that is within the Government IGCE; we recommend awarding a sole source contract to SEETRAG.

This award is justified due to the exceptional circumstances, including the lack of responses to the initial RFQ, the failure of shortlisted companies to submit proposals, and the risk of losing allocated funds.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

_________________________________ ___2/13/2025_____________ Olympe Nyenimana Date Architect

FM

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Name Date Contracting Officer Office Symbol or Post