PR12699034 - 16. INL-RFQ.pdf

U.S. DEPARTMENT of STATE

Embajada de los Estados Unidos de América

Carrera 45 # 24B- 27 - (+57601) 275.2000 - Bogotá D.C. – Colombia co.usembassy.gov

August 02, 2024.

COMBINED SYNOPSIS/SOLICITATION

RFQ Number PR12699034

The Bureau of International Narcotics and Law Enforcement (INL) at the U.S. Embassy in Bogota invites you to submit a quotation for Spare Parts and Body Scanners Maintenance.

Place of performance: Bogota, Colombia.

Contract managed: Local Contracting Required delivery date: thirty (30) days after receipt of order (ARO).

Quote must be submitted via email no later than August 16, 2024, at 16:00 hours (Bogota, Colombia) time. Refer to SF-1449 Continuation Pages, Section 3 (Solicitation Provisions), Subsection III (Addendum to FAR 52.212-1), Item 2.0 for complete submission instructions. This solicitation will be competed under full and open competition.

Questions pertaining to this solicitation, if any, must be received by the Government no later than August 06, 2024, at 16:00 hours (Bogota, Colombia).

This is a combined synopsis/solicitation prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested by this notice alone, and a written solicitation will not be issued.

The resultant purchase order will be awarded using Simplified Acquisition Procedures in accordance with

FAR 13.

The U.S. Government intends to award a purchase order if the responsive quote is technically acceptable and reasonably priced. We intend to award a contract based on initial quote, without holding discussions, although we may hold discussions if it is in the best interest of the Government to do so.

Unless an exception in FAR 4.1102 applies, your company must be registered in the System for Award Management (SAM) (www.SAM.gov) in order to be eligible for award. You may contact Andres Alejo at AlejoA@state.gov; should you have any questions relating to SAM registration.

Sincerely

Cheryl Blumberg Contracting Officer, INL Bogota http://www.sam.gov/ mailto:AlejoA@state.gov

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE 1 OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODE17a. CONTRACTOR/

OFFEROR

CODE

FACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

RFQ IFB RFP

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF. OFFER

DATED . . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

10. THIS ACQUISITION IS UNRESTRICTED OR

NAICS:

SIZE STANDARD:

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

SET ASIDE: % FOR:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

8 (A)

EDWOSB

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

RFQ Number: PR12699034

SBU - CONTRACTING AND ACQUISITIONS

PR12699034

TABLE OF CONTENTS

Section 1 - The Schedule

• Standard Form 1449 (SF-1449)

• Continuation To SF-1449, RFQ Number PR12699034

Section 2 - Contract Clauses

Section 3 - Solicitation Provisions

Section 4 – Evaluation Factors

Section 5 – Representations and Certifications

Attachments List

(a) Price Schedule (Attachment A).

(b) Statement of Work (Attachment B)

Page U.S. DEPARTMENT of STATE co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

SECTION 1 – THE SCHEDULE

Continuation to SF-1449, RFQ Number PR12699034, Schedule, Block 11

1.0 TYPE OF CONTRACT

This is a firm-fixed- price (FFP) purchase order payable entirely in Colombian pesos (COP) for Colombian firms and US dollars (USD) for US firms. The price includes all direct and indirect costs, overhead, general, and administrative expense, profit, shipping/delivery charges, insurance, assembly, etc. The price will not be subject to adjustment after award. No additional sums will be payable for any escalation in the cost of materials, equipment, or labor, or because of the Contractor's failure to properly estimate or accurately predict the cost or difficulty of completing the contract. The Government will not adjust the contract price due to fluctuations in the cost of contract performance or due to fluctuations in exchange rates.

2.0 PRICES

Refer to Attachment A for a complete list of required products. Offerors must complete the pricing template with proposed unit prices, request the excel version to AlejoA@state.gov:

a. Price Schedule. (Attachment A).

Fundamental aspects are requested in the excel version Price Schedule (Attachment A) and in the Statement of Work (Attachment B); must be provided by the vendor in the quote.

Please request the excel version of the Price Schedule (Attachment A) to:

AlejoA@state.gov

NOTE:

Please according to FAR clauses 52.204-24, 52.204-25 and 52.204-26 propose other manufacturers than Chinese or related.

mailto:romeromp@state.gov co.usembassy.gov

b. Technical Information

ITEM

# DESCRIPTION QTY UNIT OF

MEASSURE

1 Technical preventive Maintenance Service on ADANI CONPASS DV full-body X-Ray body scanner machines and peripheral devices. (Bogota, Cali, Rionegro, Cartagena).

PLEASE SEE APPENDIX NO. 1 FOR DETAILED DESCRIPTION - Any interesetd vendor shall included a manufacturer letter of authorization for delivering required services and supplies in Colombia, South america. // Servicio de Mantenimiento Técnico preventivo en máquinas de Rayos X de cuerpo completo ADANI CONPASS DV y dispositivos periféricos. (Bogotá, Cali, Rionegro, Cartagena) POR FAVOR

VER

APENDICE NO. 1 PARA DESCRIPCION DETALLADA. Cualquier vendedor interesado deberá incluir una carta de autorización del fabricante para la entrega de los servicios y suministros requeridos en Colombia, Suramérica.

8 SV - service

2 Technical Corrective maintenance service on ADANI CONPASS DV full-body X-Ray body scanner machines (Bogota, Cali, Rionegro, Cartagena) PLEASE SEE

APPENDIX

NO. 1 FOR DETAILED DESCRIPTION. Any interesetd vendor shall included a manufacturer letter of authorization for delivering required services and supplies in Colombia, South america. // Servicio de mantenimiento técnico correctivo en máquinas de Rayos X de cuerpo completo ADANI CONPASS DV (Bogotá, Cali, Rionegro, Cartagena). POR FAVOR VER APENDICE NO. 1 PARA

DESCRIPCION

12 SV - service co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

ITEM

# DESCRIPTION QTY UNIT OF

MEASSURE

DETALLADA. Cualquier vendedor interesado deberá incluir una carta de autorización del fabricante para la entrega de los servicios y suministros requeridos en Colombia, Suramérica.

3 Operator trainig 2-hour training session for ten (10) operators per session.

Includes certificate upon successful completion of ADANI CONPASS DV full-body X-Ray body scanner machines and peripheral devices. (Bogota, Cali, Rionegro, Cartagena) PLEASE SEE APPENDIX NO. 1 FOR DETAILED DESCRIPTION. Any interesetd vendor shall included a manufacturer letter of authorization for delivering required services and supplies in Colombia, South america. // Sesión de entrenamiento de 2 horas para diez (10) operadores por sesión. Incluye certificado al finalizar con éxito las máquinas de Rayos X de cuerpo completo ADANI CONPASS DV y dispositivos periféricos. (Bogotá, Cali, Rionegro, Cartagena) POR FAVOR VER

APENDICE NO. 1

PARA DESCRIPCION DETALLADA. Cualquier vendedor interesado deberá incluir una carta de autorización del fabricante para la entrega de los servicios y suministros requeridos en Colombia, Suramérica.

8 SV - service

4 Voltage protection Upgrade. Inlcudes external voltage regulator and UPS installed (Bogota, Cali, Rionegro, Cartagena) PLEASE SEE APPENDIX NO. 1 FOR

DETAILED

DESCRIPTION. Any interesetd vendor shall included a manufacturer letter of authorization for delivering required services and supplies in Colombia, 4 EA - each

The awarded contractor shall deliver all required technical and training services in compliance with all terms and conditions herein described:

1. Technical preventive maintenance service on ADANI COMPASS Body scanner machines and peripheral devices.

The awarded contractor shall perform technical general preventive maintenance on ADANI CONPASS DV Full-body X-Ray Body Scanner machines and its peripheral devices for keeping them

ITEM

# DESCRIPTION QTY UNIT OF

MEASSURE

South america. // Actualización de protección de voltaje. Incluye regulador de voltaje externo y UPS instalado (Bogota, Cali, Rionegro, Cartagena) POR FAVOR

VER

APENDICE NO. 1 PARA DESCRIPCION DETALLADA. Cualquier vendedor interesado deberá incluir una carta de autorización del fabricante para la entrega de los servicios y suministros requeridos en Colombia, Suramérica.

5 Passport reader replacement (Rionegro) PLEASE SEE APPENDIX NO. 1

FOR DETAILED

DESCRIPTION Any interesetd vendor shall included a manufacturer letter of authorization for delivering required services and supplies in Colombia, South america. // Reemplazo del lector de pasaportes (Rionegro) POR FAVOR

VER

APENDICE NO. 1 PARA DESCRIPCION DETALLADA. Cualquier vendedor interesado deberá incluir una carta de autorización del fabricante para la entrega de los servicios y suministros requeridos en Colombia, Suramérica.

1 EA - each

6 Delivery // Transporte 1 SV - service co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

reliable for detecting objects and substances hidden in passenger’s body cavities, and or adhered to their bodies. The required maintenance services are also intended for ensuring continued safe performance of the scanners, increasing serviceability, reducing the corrective maintenance costs and assuring safety on its operation.

The awarded contractor shall perform eight (8) preventive maintenance services in total, granting each of the body scanner machines and its peripheral devices are maintained twice a year, through the one-year period of performance of the contract. Four of these services shall be scheduled during initial six-months period of the contract and remaining four services during final six-month period of the contract. Specific dates of services shall be scheduled in coordination with the INL Bogota point of contact, and with Colombian Counter Narcotic Police (DIRAN) point of contact.

The awarded contractor shall perform required preventive maintenance services at following Colombian international airports where ADANI COMPASS Body scanners are installed:

• 01 Body scanner system at El Dorado airport, located at Bogota

• 01 Body scanner system at Jose Maria Cordoba airport, located at Rio Negro

• 01 Body scanner system at Alfonso Bonilla Aragon airport, located at Palmira

• 01 Body scanner system at Rafael Nuñez airport, located at Cartagena The awarded contractor shall assign only factory certified technicians to perform required preventive maintenance services. The awarded contractor will be responsible for all travel expenses and for processing permits needed by its personnel to perform required maintenance at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

The awarded contractor shall carryout preventive maintenance of all components of the body scanner system in compliance with all technical requirements recommendations and safety recommendations of the manufacturer as stated on maintenance manuals and technical documentation. Also, shall record on the Log Sheet all the periodic maintenance services carried out and the data changes made during any maintenance service.

The awarded contractor shall make one or more tests of radiation exposure before starting the maintenance procedures, using the same operating factors and conditions as a typical exposure, and shall report its results to INL point of contact, and DIRAN point of contact.

Each of the required preventive maintenance services shall cover all components of the body scanner system, including but not limited to the general cabinet with all its components; the enclosure with built-in slit diaphragm; the gantry with X-ray detector and moveable platform;

the operator’s computer workstation; and other peripheral devises as passport reader, biometrics device, and touch screen additional monitor.

The required preventive maintenance service shall cover but not be limited to following tasks:

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SBU - CONTRACTING AND ACQUISITIONS

• Inspecting the scanner, removing dust from components and cleaning them, adjusting and restoring mechanical connections.

• Checking interconnections, insulation of electric wires and high-voltage cables, and ground circuit resistance.

• Checking the operation of the movable mechanisms and the shutter actuator of the slit collimator.

• Calibrating the digital X-ray image receiver.

• Inspecting resolution and contrast sensitivity.

• Checking the operation of the Scanner.

• Controlling the radiation dose rate at the workstations.

• Opening the housings, inspecting the Scanner‘s PCBs, and cleaning card connectors with rectified alcohol.

• Checking the serviceability of the AWS.

• Setting up and testing the network protocol.

• Checking the operation of the movable mechanisms and the shutter actuator of the slit collimator.

• Aligning the Scanner and calibrating the Scanner‘s operating modes.

• Checking and logging the radiation level at different distances around the scanner and within the exclusion area visible The awarded contractor shall draw on the floor an exclusion area around the scanner, where the ambient dose equivalent, will not exceed 1 mSv per year in 1 hour of operation at the maximum throughput, following pattern as shown in Figure 2.1 from ADANI Operation Manual AND 29.00.00.000-04 OM. This area shall be drawn as part of the first preventive maintenance service and repainted on second service in case the line is incomplete or unnoticeably.

The awarded contractor shall measure and log radiation dose at the operator‘s workstation, on the boundary of the exclusion area and in the rooms. These measurements must be performed at every maintenance session prior to placing the Scanner into operation, following the maintenance procedure or parts replacement, after moving the Scanner to the other place or in case of mechanical failures. The radiation dose delivered to a person being inspected shall not exceed the preset range from 0.1 to 0.25 μSv per scan.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner machine and peripheral devices of the system, or the facilities where scanners are installed if broken during maintenance processes.

The awarded contractor shall perform required services during any time of the day or the night, as coordinated by CNP DIRAN and Airport authorities, to reduce the impact over controls worked by DIRAN or other authorities over international passengers.

2. Technical corrective maintenance service on ADNI COMPASS Body scanner machines and peripheral devices.

The awarded contractor shall perform technical general corrective maintenance on ADANI CONPASS DV Full-body X-Ray Body Scanner machines and its peripheral devices. These are off-schedule repair services worked in case of failures, with the intention of restoring the Scanners to its normal operating conditions. Tasks considered as corrective maintenance include replacing worn-out or damaged component parts, in addition to checking operating conditions of other parts, and performing troubleshooting procedures.

The awarded contractor shall perform up to twelve (12) corrective maintenance services among all ADANI COMPASS body scanners and its peripheral devices, through the one-year period of performance of the contract. The awarded contractor shall perform corrective maintenance services only in response to a formal request from INL point of contact, after DIRAN point of contact has notified the failure, and decision on the need of working a corrective service is made.

The awarded contractor shall perform required preventive maintenance services at following Colombian international airports where ADANI COMPASS Body scanners are installed:

• 01 Body scanner system at El Dorado airport, located at Bogota

• 01 Body scanner system at Jose Maria Cordoba airport, located at Rio Negro

• 01 Body scanner system at Alfonso Bonilla Aragon airport, located at Palmira

• 01 Body scanner system at Rafael Nuñez airport, located at Cartagena The awarded contractor shall assign only factory certified technicians to perform required corrective maintenance services. The awarded contractor will be responsible for all travel expenses and processing permits needed by its personnel to perform required maintenance at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

The awarded contractor shall make a test exposure before starting the maintenance procedures, using the same operating factors and conditions as a typical exposure, and shall report its results to INL point of contact, and DIRAN point of contact.

The awarded contractor shall measure and log radiation dose at the operator ‘s workstation, on the boundary of the exclusion area and in the rooms. These measurements must be performed at every maintenance session prior to placing the Scanner into operation, following the maintenance procedure or parts replacement, after moving the Scanner to the other place or in case of mechanical failures. The radiation dose delivered to a person being inspected shall not exceed the preset range from 0.1 to 0.25 μSv per scan.

The required corrective maintenance service shall cover all components of the body scanner co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

system, including but not limited to the general cabinet with all its components; the enclosure with built-in slit diaphragm; the gantry with X-ray detector and moveable platform; the operator’s computer workstation; and other peripheral devises as passport reader, biometrics device, and touch screen additional monitor.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner machine and related devices of the system, or the facilities where scanners are installed if broken during maintenance processes.

The awarded contractor shall perform required services during any time of the day or the night, as coordinated with CNP DIRAN and Airport authorities, to reduce the impact over controls worked by DIRAN or other authorities over international passengers.

3. Training on ADANI COMPASS Body scanner machines and peripheral system.

The awarded contractor shall perform operator level training for DIRAN operators of ADANI COMPASS DV Full-body X-Ray Body Scanner machines and its related equipment as passport readers, biometrics devices, and touch screen additional monitors, as well as training on system upgrades included through the period of performance.

The goal of this training is increasing efficiency of controls by better use of the system, by learning how to take advantage of all machine’s and software resources for detecting objects and substances hidden in passenger’s body cavities, and or adhered to their bodies, while increasing safety on the use of the system.

The awarded contractor shall carry out eight (8) operator level courses in total through the one-year period of performance of the contract, so operators from El Dorado airport, located at Bogota, Jose Maria Cordoba airport, located at Rio Negro, Alfonso Bonilla Aragon airport, located at Palmira, and Rafael Nuñez airport, located at Cartagena are trained twice a year.

All training courses shall be delivered at facilities within or near the designated airports. The first set of four courses shall be scheduled during initial six-month period of the contract, and second set of remaining four courses during last six-month period of the contract. The awarded contractor will be allowed to perform operators training on same week preventive maintenance is scheduled, but not on same day.

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SBU - CONTRACTING AND ACQUISITIONS

The awarded contractor shall assign only factory certified technicians/instructors, fluent in Spanish language, to perform required training services in Spanish. The awarded contractor will be responsible for all travel expenses and processing permits needed by its personnel to perform required training at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

Each operator level course shall allow up to ten (10) students per session and shall include eight

(8) or more theoretical-practical hours of training. Theoretical training can be carried out at classroom or at the body scanner room; however practical training shall be carried out only at body scanner room and shall include instructor demonstrations and students practices with the use of the installed body scanner.

The awarded contractor shall provide each student with a hard copy of training manuals in Spanish language, including all lessons and academic material covered during the course, so the students can take notes on it, and keep it for their future reference. The awarded contractor shall keep records of students’ names and attendance and send an electronic copy to INL Point of Contact, at the end of each course.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner system and peripheral devices, or the facilities where scanners are installed if broken during training processes.

The operator’s level course shall cover but not be limited to learning and practicing following topics:

• General knowledge of the system components and principles of its operation.

• Turning system on/off

• Safety issues, and emergency situations.

• Warming up the X-ray generators

• Protocols for properly scanning a person

• Protocols for using the passport scanner and peripheral devices

• Selecting operating modes

• How to start/stop a scan from the workstation

• Protocols for performing the scanning

• How to access the electronic manuals

• How to work with acquired images co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

• How to zoom and use image scales

• How to work with full screen

• How to use brightness levels

• How to use presetting

• How to use inversion

• How to work with filters

• How to enhance shapes

• How to use pseudo color

• How to use pseudo 3D

• How to compare images

• How to add comments to images

• How to run auditing processes

• How to work with positives.

The awarded contractor shall emphasize during training all safety measures related to use of X-radiation and compelling the operators to take all necessary precautions to prevent the possibility of any persons carelessly, unwisely, or unknowingly exposing themselves or others to X-radiation. All training shall include information on all national and international standards on radiation protection and radiation safety, as well as with other regulatory documents in force.

The awarded contractor shall train the operators on facts of the Scanner design ensuring protection against injury, electric shock, and X-ray radiation, and must train them to be familiar with the current standards, rules and instructions on safety measures, including electrical safety and mechanical safety, and actions to take in case of an emergency.

4. Voltage protection Upgrade. Includes external voltage regulator and UPS installed.

The awarded contractor must supply and install one Uninterruptible Power Supply (UPS) units at each of the ADANI Body scanners located at the airports of Bogota, Rio Negro, Cali, and Cartagena. Each UPS must be specifically approved by manufacturer of the ADANI COMPASS DV Body scanners to deliver required back up power to these Body scanners, nearly instantaneously in the event of grid power failure, protecting the equipment from damage in the event of poor power quality.

5. Passport reader replacement.

co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

The awarded contractor must deliver and install one passport reader at the ADANI Body scanner located at the Rio Negro International airport in Colombia. The required Passport reader must be specifically approved by manufacturer of the ADANI COMPASS DV Body scanners to scan passports and upload all required information into the Body scanner system with the objective of linking personal information of person being screened with image of the person.

3.0 VALUE ADDED TAX.

Value Added Tax (VAT) or Impuesto a las Ventas (IVA)

The Contractor will not be reimbursed VAT or IVA under this contract by the USG, as described in the tax relief procedures as follows:

TAX RELIEF PROCEDURES

(a) General. This clause supplements FAR 52.229-6, Taxes – Foreign Fixed-Price Contracts (Reference 29.402-1(a)). The prices set forth in this contract are exclusive of all taxes and duties from which the U.S.

Government is exempt by virtue of agreement between the U.S. Government and the Government of Colombia.

(b)(1) Procedures. The Contractor shall follow the procedures in paragraph (c) of this clause regarding tax relief as provided in the agreement between the U. S. Government and Colombia. The diplomatic tax privilege belongs to the U.S. Government and applies to taxes and duties payable to Colombia that are directly attributable to contract costs identified in paragraph (c) as subject to exemption, e.g., taxes or duties levied by Colombia on labor and materials that are applied to or utilized in performance of this contract.

(2) The procedures in paragraph (c) are based on the current local tax relief agreement between the US Government and Colombia and are subject to change.

(c) The following procedures are included in, or are derived from, the agreement negotiated with Colombia and are hereby incorporated into this clause:

“Any quotation, invoice or bill to be submitted to the USG/INL Colombia for payment of cost incurred under this contract should reflect zero value concerning VAT or IVA (Impuesto a las Ventas). Upon contract award, the Office of INL Bogota will issue an exemption letter (Exencion de Impuesto) to the awardee to be presented to the Government of Colombia for any claim that may arise during the https://www.acquisition.gov/far/part-52#FAR_52_229_6 co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

performance of this contract. The awardee, not the USG will coordinate directly with the Government of Colombia on any VAT or IVA matter under this contract”.

(d) Remedies. The Government may impose the following remedies in the event the Contractor fails to follow the procedures outlined in paragraph (c) of this clause. These actions are in addition to any other remedies available to the Government:

(1) The Contracting Officer may suspend contract payments in accordance with the procedures at FAR 32.503-6(a)(1).

(2) The Contracting Officer may terminate the contract for default in accordance with the procedures at FAR Subpart 49.4.

(3) The Contracting Officer may refer the case to the agency suspension and debarment official, in accordance with agency procedures, pursuant to FAR Subpart 9.4.

(e) Audit. The Contracting Officer shall have the right to examine and audit all records and other evidence regarding the Contractor’s compliance with the requirements of this clause.

4.0 REQUIRED PRODUCTS / SERVICES

Spare Parts and Body Scanners Maintenance.

5.0 DELIVERY AND MARKING INSTRUCTIONS

Upon award/notice to proceed the vendor shall have no more than 30 (Thirty) days to deliver the full order. The items/ services being acquired will be donated to the Government of Colombia.

• For items 1 to 3: Bogota, Cali, Rionegro and Cartagena Airports

• For items 4 and 5:

o Goldbelt Integrated Logistics Services, LLC (GBILS) o 10800 NW 21st Street, Suite 100. Miami, FL 33172.

Goods shipped in Goldbelt must be consolidated and delivered in a single package. All Partial deliveries must be previously authorized in writing by the procurement and contracts area.

co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

EMBAJADA DE ESTADOS UNIDOS DE AMERICA - INL

Bogota, Colombia Order No. (PR12699034) Item #__of __(if applicable) ATTN: INL/Colombia

(Improperly marked shipments may be rejected by the Government)

6.0 PERIOD OF PERFORMANCE (POP)

The Period of Performance for this contract is 365 days. Vendor must fulfill the contract and deliver 100% of the required materials within thirty (30) days After Receipt of the Purchase Order (ARO).

Performance period for this contract will be from Aug 30, 2024, to Aug 29, 2025.

*** Automatic renovations or continuation of the services are not allowed ***

7.0 INVOICING INSTRUCTIONS

Services are paid monthly, and advances are not made for goods or services that have not been satisfactorily received by the American Embassy

Invoices can only be submitted through the Vendor Portal:

• https://mygrants.servicenowservices.com/mygrants

• The Contractor must submit invoice(s) for payment only once product(s) and/ or service(s) are received by Government. No advance payments are allowed.

• “Payment Instructions for Submitting Invoices” instructive (video tutorials link included) will be provided along with the Purchase Order.

• Vendors may check Payment Status through the Vendor Portal.

• For Vendor Portal issues, (e.g. account activation, portal questions) please email to

BogotaVendorPortal@state.gov.

https://mygrants.servicenowservices.com/mygrants https://mygrants.servicenowservices.com/mygrants https://mygrants.servicenowservices.com/mygrants mailto:BogotaVendorPortal@state.gov co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

The Government shall pay the contractor as full compensation for all work required, performed, and accepted under this order 30 days after receipt the invoice.

Vendors may request a payment status update directly from the Financial Management Center by emailing BogotaPS@state.gov beginning 30 days after submitting an invoice for payment.

A proper invoice must include the following information:

1. Contractor's name and bank account information for payments by wire transfers.

2. Contractor's name, telephone, and mailing address.

3. Invoice date and number.

4. Procurement Request Number (PR).

5. Description, quantity, unit of measure, unit price, and extended price of property delivered, or services performed.

6. Name, title, phone number, and address of person to contact in case of defective invoice.

7. Identification as “Original Invoice.” Any copy of an Original Invoice should be marked “Copy of Original Invoice” with a sequential number (1st, 2nd, 3rd, etc.).

Note: If an invoice does not comply with the above requirements, the Embassy reserves the right to reject the invoice as improper and return it to the Contractor within seven (7) calendars days.

The Contractor must then resubmit a proper invoice.

We encourage you to subscribe to the myILMS Vendor Portal by sending an email to BogotaVendorPortal@state.gov requesting instructions. If you are already registered, your invoice will only be received by this method. This does not apply to orders approved for credit card payment.

8.0 INSPECTION AND ACCEPTANCE OF SUPPLIES / SERVICES

Unless otherwise specified at the delivery order level, inspection, and acceptance of supplies to be delivered under this contract shall be made at destination by the Contracting Officer (or an authorized representative appointed in accordance with DOSAR 652.242-70).

The vendor is responsible for the delivery of all items listed above under Number 2 (Prices) and Technical Specifications of Items.

mailto:BogotaPS@state.gov

The Contractor shall properly pack and consolidate the entire shipment to prevent damage, loss and/or misdirection. The contractor upon notification shall replace any lost or damaged items during shipment.

The items being acquired will be donated to the government of the ultimate destination, Colombia. The contractor shall ensure that all items are prepared for safe shipment and include all necessary export approvals, required material data safety sheet, licenses, and paperwork.

9.0 LAWS AND REGULATIONS

Compliance Required. The Contractor shall, without additional expense to the Government, be responsible for complying with all laws, codes, ordinances, and regulations applicable to the performance of the work, including those of the host country, and with the lawful orders of any governmental authority having jurisdiction. Unless otherwise directed by the Contracting Officer, the Contractor shall comply with the more stringent of the requirements of such laws, regulations, and orders and of the contract. In the event of a conflict between the contract and such laws, regulations and orders, the Contractor shall promptly advise the Contracting Officer of the conflict and of the Contractor's proposed course of action for resolution by the Contracting Officer.

10.0 EXPORT RESTRICTIONS

(a) The Contractor shall comply with all U.S. export control laws and regulations, including but not limited to the International Traffic in Arms Regulations (ITAR), 22 CFR Parts 120 through 130, and the Export Administration Regulations (EAR), 15 CFR Parts 730 through 799, in the performance of this contract.

(b) In the absence of available license exemptions/exceptions, the Contractor shall be responsible for obtaining the appropriate licenses or other approvals, if required, for exports of hardware, technical data, and software, or for the provision of technical assistance.

(c) The Contractor shall be responsible for obtaining export licenses, if required, before utilizing foreign persons in the performance of this order, including instances where the work is to be performed in the US where the foreign person will have access to export-controlled technical data or software.

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SBU - CONTRACTING AND ACQUISITIONS

(d) The Contractor shall be responsible for all regulatory recordkeeping requirements associated with the use of licenses and license exemptions/exceptions.

(e) The Contractor shall be responsible for ensuring that the provisions of this clause apply to its subcontractors.

(f) Nothing in the terms of this contract adds, changes, supersedes, or waives any of the requirements of applicable Federal laws, Executive orders, and regulations.

The U.S. Government will not reimburse the contractor or any sub-contractors VAT or IVA under this contract. The prices set forth in this contract and quoted by the contractor shall and are exclusive of all taxes and duties from which the U.S. Government is exempt by virtue of the Cooperation Agreement between the U.S. Government and the Government of Colombia. Upon request, INL Bogota will provide the required exemption letter.

11.0 INL SOURCE-NATIONALITY RESTRICTIONS

(a) Except as may be specifically approved by the contracting officer, the contractor must procure all commodities (e.g., equipment, materials, vehicles, supplies) and services (including commodity transportation services) in accordance with the requirements at 22 CFR part 228 “Rules on Procurement of Commodities and Services Financed by USAID.” Guidance on eligibility of specific goods or services, an applicable INL waivers, may be obtained from the contracting officer.

(b) Restricted goods. The contractor must obtain prior written approval of the contracting officer or comply with required procedures under an applicable waiver as provided by the contracting officer when procuring any of the following goods or services:

(1) Agricultural commodities.

(2) Motor vehicles.

(3) Pharmaceuticals and contraceptive items.

(4) Pesticides.

(5) Fertilizer.

(6) Used equipment; or

(7) U.S. Government-owned excess property.

If the contracting officer determines that the contractor has procured any of these specific restricted goods under this contract without the prior written authorization of the contracting officer or fails to comply with required procedures under an applicable waiver as provided by the contracting officer, and has received payment for such purposes, the contracting officer may require the contractor to refund the entire amount of the purchase.

12.0 NONPAYMENT FOR UNAUTHORIZED WORK

No payments will be made for any unauthorized supplies or services, or for any unauthorized changes to the work specified herein. This includes any services performed by the Contractor of his own volition or at the request of an individual other than a duly appointed Contracting Officer. Only a duly appointed Contracting Officer is authorized to change the specifications, terms, and/or conditions of this contract.

13.0 STANDARDS OF CONDUCT

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity always and shall be responsible for their employee’s performance and the quality of the employees’ services. Each Contractor employee is expected to adhere to standards of conduct that reflect credit on themselves, their employer, and the U. S. Government. The U.S.

Government reserves the right to direct the Contractor to remove an employee from performance under this contract for failure to comply with said standards of conduct. The Contractor shall immediately replace such an employee at no additional cost to the Government.

14.0 CONFIDENTIALITY CLAUSE

The Contractor and its employees shall exercise the utmost discretion concerning all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract, which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer.

All documents and records (including photographs) generated during the performance of work under co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

this contract shall be for the sole use and become the exclusive property of the Colombian National Police. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film, or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do not cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder.

Likewise, the CONTRACTOR must be committed under a confidentiality agreement signed with the Colombia National Police, that the information provided may not be partially or totally disclosed to third parties, nor used for purposes other than the development of the contract. Likewise, the CONTRACTOR shall ensure the care, confidentiality and correct use of the information delivered and generated during the execution of the contract, as well as of the elements that the Colombian National Police makes available for its execution.

All information resulting from the production of a strategy and a communication plan shall not be disclosed or used by the contracted company. The Embassy of the United States has all rights of the research and final products.

15.0 CONTRACTOR COMMITMENTS, WARRANTIES, AND REPRESENTATIONS

Any written commitment by the Contractor within the scope of this contract shall be binding upon the Contractor. To this clause, a written commitment by the Contractor is limited to the quotation submitted by the Contractor, and to specific written modifications to the quotation. Written commitments by the Contractor are further defined as including (1) any warranty or representation made by the Contractor in a quotation as to hardware or software performance; total systems performance; and other physical, design, or functional characteristics of equipment, software package or system, or installation date; (2) any warranty or representation made by the Contractor concerning the characteristics or items described in (1) above, made in any publications, drawings, or specifications accompanying or referred to in a quotation; and (3) any modification of or affirmation or representation as to the above which is made by the Contractor in or during the course of negotiations, whether or not incorporated into a formal revision to the quotation.

16.0 WARRANTY NOTIFICATION

In accordance with FAR 46.706(b)(5), the Contractor shall stamp or mark the supplies delivered, or otherwise furnish notice with the supplies, of the existence of a warranty, if any. Sufficient information shall be presented for supply personnel and users to identify warranted supplies.

Warranty shall be effective in Colombia. Re-exporting procedures during the warranty period, if requested, shall be covered by the contractor during the term of the same. Warranty, maintenance and support must be provided in country (Colombia).

The vendor must provide quality warranty for at least one (1) year for the above items (referring to tangible elements), or as stated in the technical specifications of each item. If INL receives a warranty claim for any product(s), it will be sent to the vendor’s location to perform an evaluation, with no charge to INL, to verify the status of the claim and the product. If the warranty department of the vendor determines that the product has a defect covered under the warranty, vendor must replace. INL is not responsible for any transportation charges. Replacement products must be in new condition.

The vendor must guarantee, through a certification, that the manufacturer’s representative is able to provide support within Colombia, at least in the main cities. During the warranty period, the contractor must respond to any technical requests over the phone or e-mail in a maximum of two hours. During the warranty period, the contractor must repair the equipment and leave it in perfect operating condition in a maximum response time of 48 hours, at the site of the request.

The items delivered must have at a minimum 12-month warranty from date of delivery, with a locally supported general warranty. If INL has a warranty claim for defective equipment, the item in question shall be delivered at no charge to INL to the nearest vendor’s location for evaluation, repair and if required replacement in kind. Every warranty request and determination shall be agreed and resolved between INL and the contractor. Contractor shall consult with INL to establish the level of warranty response

17.0 FINAL DATA DELIVERABLES / REPORTS.

[Reserved]

18.0 ORGANIZATIONAL CONFLICT OF INTEREST - GENERAL

co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

(a) The Contractor warrants that, to the best of its knowledge and belief, there are no relevant facts or circumstances which would give rise to an organizational conflict of interest, as defined in FAR Subpart 9.5, or that the Contractor has disclosed all such relevant information.

(b) The Contractor agrees that if an actual or potential organizational conflict of interest is discovered after award, the Contractor will make a full disclosure in writing to the Contracting Officer. This disclosure shall include a description of actions which the Contractor has taken or proposes to take to avoid or mitigate the actual or potential conflict.

(c) If the Contractor was aware of a potential organizational conflict of interest prior to award or discovered an actual or potential conflict after award and did not disclose or misrepresented relevant information to the Contracting Officer, the Government may terminate the contract for default.

(d) The Contractor shall insert the substance of this clause, including this paragraph (d), in all subcontracts.

19.0 COMPLIANCE WITH COVID-19 RESTRICTIONS

All persons involved in the training and delivery of these items/services in Colombia must adhere to all COVID-19 safety protocols in effect from the Government of Colombia at the time of delivery and / or training.

All security measures are the responsibility of the contractor. The COVID-19 pandemic continues to affect countries differently. Challenges to any travel at this time may include mandatory COVID-19 testing requirements, quarantines, travel restrictions, and closed borders. Colombia is gradually lifting stay at home orders in some areas and resuming some transportation and business operations. It is the responsibility of the contractor to verify restrictions within Colombia.

https://www.acquisition.gov/far/part-9#FAR_Subpart_9_5 https://www.acquisition.gov/far/part-9#FAR_Subpart_9_5 co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

SECTION 2 - CONTRACT CLAUSES

I. FAR 52.252-2 -- Clauses Incorporated by Reference (FEB 1998)

This purchase order incorporates the following clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of a clause may be accessed electronically at this address:

FAR and DOSAR clauses may be accessed at: https://acquisition.gov

NUMBER TITLE DATE

52.203-7 Anti-Kickback Procedures Jun 2020 52.204-18 Commercial and Government Entity Code Maintenance. Aug-2020 52.212-4 Contract Terms and Conditions—Commercial Items. Nov-2023 52.204-13 System for Award Management Maintenance Oct-2018 52.225-14 Inconsistency Between English Version and Translation of

Contract.

Feb-2000

52.227-19 Commercial Computer Software License Dec-2007 52.229-6 Taxes -- Foreign Fixed-Price Contracts Feb-2013 52.232-24 Prohibition of Assignment of Claims May-2014 652.229-70 Excise Tax Exemption Statement for Contractors Within the

United States Jul-1988

652.229-71 Personal property Disposition at Posts Abroad Aug-1999 652.242-73 Authorization and Performance Aug-1999 652.243-70 Notices Aug-1999 652.247-70 Notice of Shipments Feb-2015 652.247-71 Shipping Instructions Feb-2015

II. Applicable Clauses Provided in Full-Text

FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items.

As prescribed in 12.301(b)(4), insert the following clause:

https://www.acquisition.gov/far/part-52#FAR_52_252_2 https://acquisition.govr/ https://www.acquisition.gov/far/part-52#FAR_52_203_7 https://www.acquisition.gov/far/part-52#FAR_52_204_18 https://www.acquisition.gov/far/part-52#FAR_52_212_4 https://www.acquisition.gov/far/part-52#FAR_52_204_13 https://www.acquisition.gov/far/part-52#FAR_52_225_14 https://www.acquisition.gov/far/part-52#FAR_52_227_19 https://www.acquisition.gov/far/part-52#FAR_52_229_6 https://www.acquisition.gov/far/part-52#FAR_52_232_24 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_229_70_T48_40436432915 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_229_71_T48_40436432916 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_242_73_T48_40436432931 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_243_70_T48_40436432932 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_247_70_T48_40436432935 https://www.acquisition.gov/dosar/part-652%E2%80%94solicitation-provisions-and-contract-clauses#Section_652_247_71_T48_40436432936 https://www.acquisition.gov/far/part-52#FAR_52_212_5 co.usembassy.gov

SBU - CONTRACTING AND ACQUISITIONS

Contract Terms and Conditions Required To Implement Statutes or…