APPENDIX No. 1 (1).pdf

EMBASSY OF THE UNITED STATES OF AMERICA

U.S. Department of State Bureau of International Narcotics and Law Enforcement Affairs (INL)

Bogotá, Colombia

DETAILED DESCRIPTION

The awarded contractor shall deliver all required technical and training services in compliance with all terms and conditions herein described:

1. Technical preventive maintenance service on ADANI COMPASS Body scanner machines and peripheral devices.

The awarded contractor shall perform technical general preventive maintenance on ADANI

CONPASS DV Full-body X-Ray Body Scanner machines and its peripheral devices for keeping them reliable for detecting objects and substances hidden in passenger’s body cavities, and or adhered to their bodies. The required maintenance services are also intended for ensuring continued safe performance of the scanners, increasing serviceability, reducing the corrective maintenance costs and assuring safety on its operation.

The awarded contractor shall perform eight (8) preventive maintenance services in total, granting each of the body scanner machines and its peripheral devices are maintained twice a year, through the one-year period of performance of the contract. Four of these services shall be scheduled during initial six-months period of the contract and remaining four services during final six-month period of the contract. Specific dates of services shall be scheduled in coordination with the INL Bogota point of contact, and with Colombian Counter

Narcotic Police (DIRAN) point of contact.

The awarded contractor shall perform required preventive maintenance services at following

Colombian international airports where ADANI COMPASS Body scanners are installed:

• 01 Body scanner system at El Dorado airport, located at Bogota

• 01 Body scanner system at Jose Maria Cordoba airport, located at Rio Negro

• 01 Body scanner system at Alfonso Bonilla Aragon airport, located at Palmira

• 01 Body scanner system at Rafael Nuñez airport, located at Cartagena

The awarded contractor shall assign only factory certified technicians to perform required preventive maintenance services. The awarded contractor will be responsible for all travel expenses and for processing permits needed by its personnel to perform required maintenance at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

The awarded contractor shall carryout preventive maintenance of all components of the body scanner system in compliance with all technical requirements recommendations and safety recommendations of the manufacturer as stated on maintenance manuals and technical documentation. Also, shall record on the Log Sheet all the periodic maintenance services carried out and the data changes made during any maintenance service.

The awarded contractor shall make one or more tests of radiation exposure before starting the maintenance procedures, using the same operating factors and conditions as a typical exposure, and shall report its results to INL point of contact, and DIRAN point of contact.

Each of the required preventive maintenance services shall cover all components of the body scanner system, including but not limited to the general cabinet with all its components; the enclosure with built-in slit diaphragm; the gantry with X-ray detector and moveable platform;

the operator’s computer workstation; and other peripheral devises as passport reader, biometrics device, and touch screen additional monitor.

The required preventive maintenance service shall cover but not be limited to following tasks:

• Inspecting the scanner, removing dust from components and cleaning them, adjusting and restoring mechanical connections.

• Checking interconnections, insulation of electric wires and high-voltage cables, and ground circuit resistance.

• Checking the operation of the movable mechanisms and the shutter actuator of the slit collimator.

• Calibrating the digital X-ray image receiver.

• Inspecting resolution and contrast sensitivity.

• Checking the operation of the Scanner.

• Controlling the radiation dose rate at the workstations.

• Opening the housings, inspecting the Scanner‘s PCBs, and cleaning card connectors with rectified alcohol.

• Checking the serviceability of the AWS.

• Setting up and testing the network protocol.

• Checking the operation of the movable mechanisms and the shutter actuator of the slit collimator.

• Aligning the Scanner and calibrating the Scanner‘s operating modes.

• Checking and logging the radiation level at different distances around the scanner and within the exclusion area visible

The awarded contractor shall draw on the floor an exclusion area around the scanner, where the ambient dose equivalent, will not exceed 1 mSv per year in 1 hour of operation at the maximum throughput, following pattern as shown in Figure 2.1 from ADANI Operation

Manual AND 29.00.00.000-04 OM. This area shall be drawn as part of the first preventive maintenance service and repainted on second service in case the line is incomplete or unnoticeably.

The awarded contractor shall measure and log radiation dose at the operator‘s workstation, on the boundary of the exclusion area and in the rooms. These measurements must be performed at every maintenance session prior to placing the Scanner into operation, following the maintenance procedure or parts replacement, after moving the Scanner to the other place or in case of mechanical failures. The radiation dose delivered to a person being inspected shall not exceed the preset range from 0.1 to 0.25 μSv per scan.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner machine and peripheral devices of the system, or the facilities where scanners are installed if broken during maintenance processes.

The awarded contractor shall perform required services during any time of the day or the night, as coordinated by CNP DIRAN and Airport authorities, to reduce the impact over controls worked by DIRAN or other authorities over international passengers.

2. Technical corrective maintenance service on ADNI COMPASS Body scanner machines and peripheral devices.

The awarded contractor shall perform technical general corrective maintenance on ADANI

CONPASS DV Full-body X-Ray Body Scanner machines and its peripheral devices. These are off-schedule repair services worked in case of failures, with the intention of restoring the

Scanners to its normal operating conditions. Tasks considered as corrective maintenance include replacing worn-out or damaged component parts, in addition to checking operating conditions of other parts, and performing troubleshooting procedures.

The awarded contractor shall perform up to twelve (12) corrective maintenance services among all ADANI COMPASS body scanners and its peripheral devices, through the one-year period of performance of the contract. The awarded contractor shall perform corrective maintenance services only in response to a formal request from INL point of contact, after

DIRAN point of contact has notified the failure, and decision on the need of working a corrective service is made.

The awarded contractor shall perform required preventive maintenance services at following

Colombian international airports where ADANI COMPASS Body scanners are installed:

• 01 Body scanner system at El Dorado airport, located at Bogota

• 01 Body scanner system at Jose Maria Cordoba airport, located at Rio Negro

• 01 Body scanner system at Alfonso Bonilla Aragon airport, located at Palmira

• 01 Body scanner system at Rafael Nuñez airport, located at Cartagena

The awarded contractor shall assign only factory certified technicians to perform required corrective maintenance services. The awarded contractor will be responsible for all travel expenses and processing permits needed by its personnel to perform required maintenance at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

The awarded contractor shall make a test exposure before starting the maintenance procedures, using the same operating factors and conditions as a typical exposure, and shall report its results to INL point of contact, and DIRAN point of contact.

The awarded contractor shall measure and log radiation dose at the operator ‘s workstation, on the boundary of the exclusion area and in the rooms. These measurements must be performed at every maintenance session prior to placing the Scanner into operation, following the maintenance procedure or parts replacement, after moving the Scanner to the other place or in case of mechanical failures. The radiation dose delivered to a person being inspected shall not exceed the preset range from 0.1 to 0.25 μSv per scan.

The required corrective maintenance service shall cover all components of the body scanner system, including but not limited to the general cabinet with all its components; the enclosure with built-in slit diaphragm; the gantry with X-ray detector and moveable platform; the operator’s computer workstation; and other peripheral devises as passport reader, biometrics device, and touch screen additional monitor.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner machine and related devices of the system, or the facilities where scanners are installed if broken during maintenance processes.

The awarded contractor shall perform required services during any time of the day or the night, as coordinated with CNP DIRAN and Airport authorities, to reduce the impact over controls worked by DIRAN or other authorities over international passengers.

3. Training on ADANI COMPASS Body scanner machines and peripheral system.

The awarded contractor shall perform operator level training for DIRAN operators of

ADANI COMPASS DV Full-body X-Ray Body Scanner machines and its related equipment as passport readers, biometrics devices, and touch screen additional monitors, as well as training on system upgrades included through the period of performance.

The goal of this training is increasing efficiency of controls by better use of the system, by learning how to take advantage of all machine’s and software resources for detecting objects and substances hidden in passenger’s body cavities, and or adhered to their bodies, while increasing safety on the use of the system.

The awarded contractor shall carry out eight (8) operator level courses in total through the one-year period of performance of the contract, so operators from El Dorado airport, located at Bogota, Jose Maria Cordoba airport, located at Rio Negro, Alfonso Bonilla Aragon airport, located at Palmira, and Rafael Nuñez airport, located at Cartagena are trained twice a year.

All training courses shall be delivered at facilities within or near the designated airports.

The first set of four courses shall be scheduled during initial six-month period of the contract, and second set of remaining four courses during last six-month period of the contract. The awarded contractor will be allowed to perform operators training on same week preventive maintenance is scheduled, but not on same day.

The awarded contractor shall assign only factory certified technicians/instructors, fluent in

Spanish language, to perform required training services in Spanish. The awarded contractor will be responsible for all travel expenses and processing permits needed by its personnel to perform required training at airports where scanners are installed, and for all other expenses required for performing the services, as airport fees for accessing controlled airport areas where scanners are located.

Each operator level course shall allow up to ten (10) students per session and shall include eight (8) or more theoretical-practical hours of training. Theoretical training can be carried out at classroom or at the body scanner room; however practical training shall be carried out only at body scanner room and shall include instructor demonstrations and students practices with the use of the installed body scanner.

The awarded contractor shall provide each student with a hard copy of training manuals in

Spanish language, including all lessons and academic material covered during the course, so the students can take notes on it, and keep it for their future reference. The awarded contractor shall keep records of students’ names and attendance and send an electronic copy to INL Point of Contact, at the end of each course.

The awarded contractor will be responsible for fixing any damage or replacing any part of the Body scanner system and peripheral devices, or the facilities where scanners are installed if broken during training processes.

The operator’s level course shall cover but not be limited to learning and practicing following topics:

• General knowledge of the system components and principles of its operation.

• Turning system on/off

• Safety issues, and emergency situations.

• Warming up the X-ray generators

• Protocols for properly scanning a person

• Protocols for using the passport scanner and peripheral devices

• Selecting operating modes

• How to start/stop a scan from the workstation

• Protocols for performing the scanning

• How to access the electronic manuals

• How to work with acquired images

• How to zoom and use image scales

• How to work with full screen

• How to use brightness levels

• How to use presetting

• How to use inversion

• How to work with filters

• How to enhance shapes

• How to use pseudo color

• How to use pseudo 3D

• How to compare images

• How to add comments to images

• How to run auditing processes

• How to work with positives;

The awarded contractor shall emphasize during training all safety measures related to use of X-radiation and compelling the operators to take all necessary precautions to prevent the possibility of any persons carelessly, unwisely, or unknowingly exposing themselves or others to X-radiation. All training shall include information on all national and international standards on radiation protection and radiation safety, as well as with other regulatory documents in force.

The awarded contractor shall train the operators on facts of the Scanner design ensuring protection against injury, electric shock, and X-ray radiation, and must train them to be familiar with the current standards, rules and instructions on safety measures, including electrical safety and mechanical safety, and actions to take in case of an emergency.

The INL Point of Contact (PoC) for all coordination regarding this contract will be Edwin

Reyes, who can be reached at cell phone (+57) 310 570 9719, email: reyeser@state.gov

4. Voltage protection Upgrade. Includes external voltage regulator and UPS installed.

The awarded contractor must supply and install one Uninterruptible Power Supply

(UPS) units at each of the ADANI Body scanners located at the airports of Bogota, Rio

Negro, Cali, and Cartagena. Each UPS must be specifically approved by manufacturer of the ADANI COMPASS DV Body scanners to deliver required back up power to these Body scanners, nearly instantaneously in the event of grid power failure, protecting the equipment from damage in the event of poor power quality.

5. Passport reader replacement.

The awarded contractor must deliver and install one passport reader at the ADANI

Body scanner located at the Rio Negro International airport in Colombia. The required

Passport reader must be specifically approved by manufacturer of the ADANI

COMPASS DV Body scanners to scan passports and upload all required information into the Body scanner system with the objective of linking personal information of person being screened with image of the person.