PR0261PW SOW Sep FY23 - Feb FY24 IDT Philadelphia Berthing (1).pdf
PDF 286 KB Posted
- Solicitation number
- 84-23-Q-PR0261PW
About this file
This scope of work document outlines lodging requirements for Coast Guard personnel conducting reserve inactive duty training in Philadelphia, Pennsylvania; Atlantic City, New Jersey; and Egg Harbor Township, New Jersey from September 2023 through February 2024. The contractor shall provide a total of 120 room nights in Philadelphia and 36 room nights in Atlantic City and Egg Harbor Township across six discrete weekends. Rooms must be located within 12 miles of addresses in Philadelphia and 15 miles of addresses in Atlantic City and Egg Harbor Township. The firm fixed price contract requires double occupancy rooms meeting AAA three-diamond standards with certain security and cancellation provisions. The contractor shall invoice weekly or after each reservation stay, with net 30 payment terms and exemption from certain taxes.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
+ SCOPE OF WORK
Temporary Lodging for Reserve IDT
September FY23 – February 2024
PR 71105PR230000261
Philadelphia, PA & Atlantic City & Egg Harbor Township, NJ
1. Scope of Work (IDT):
a. Temporary Lodging for Coast Guard personnel.
b. Period of performance – 01 Sept FY23 – 29 Feb FY24 (actual dates below). Coast
Guard Units in Pennsylvania and New Jersey.
c. Total number of nights – 120 (Philadelphia, PA)
d. Total number of nights – 36 (Atlantic City, NJ & Egg Harbor Township, NJ)
e. Total number of rooms are 96 during the period of performance.
The following room types and dates for Sept 2023-Feb 2024 Philadelphia, PA:
➢ 10 double occupancy rooms Sept 15, 2023 (Check in) - Sept 17, 2023 (Check out)
➢ 10 double occupancy rooms Oct 13, 2023 (Check in) - Oct 15, 2023 (Check out)
➢ 10 double occupancy rooms Nov 17, 2023 (Check in) - Nov 19, 2023 (Check out)
➢ 10 double occupancy rooms Dec 8, 2023 (Check in) - Dec 10, 2023 (Check out)
➢ 10 double occupancy rooms Jan 12, 2024 (Check in) - Jan 14, 2024 (Check out)
➢ 10 double occupancy rooms Feb 9, 2024 (Check in) - Feb 11, 2024 (Check out)
The following room types and dates for Sept 2023-Feb 2024 Atlantic City & Egg Harbor Township, NJ:
➢ 06 double occupancy rooms Sept 16, 2023 (Check in) - Sept 17, 2023 (Check out)
➢ 06 double occupancy rooms Oct 14, 2023 (Check in) - Oct 15, 2023 (Check out)
➢ 06 double occupancy rooms Nov 18, 2023 (Check in) - Nov 19, 2023 (Check out)
➢ 06 double occupancy rooms Dec 9, 2023 (Check in) - Dec 10, 2023 (Check out)
➢ 06 double occupancy rooms Jan 13, 2024 (Check in) - Jan 14, 2024 (Check out)
➢ 06 double occupancy rooms Feb 10, 2024 (Check in) - Feb 11, 2024 (Check out)
f. The term “single occupancy rooms”, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.
g. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US
Coast guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.
2. Requirements:
➢ The place of performance MUST be within 12 miles of 1 Washington Ave., Philadelphia, PA 19147.
➢ The place of performance MUST be within 15 miles of 900 Thorofare
Blvd., Atlantic City, NJ 08401 and FAA Tech Center Bldg #350, Egg
Harbor Township, NJ 08234.
➢ Dates are subject to change and only used as an estimate. Technical representatives will provide an excel of monthly berthing lists 30 days in advance.
a. All rooms shall be non-smoking.
b. For operational purposes, ALL personnel shall be housed in one single hotel location.
c. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle.
d. Room Cancellation deadline – 24 hours before day of stay.
e. Proposals submitted MUST include acknowledgement of this cancelation.
3. Regulations and standards:
a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:
i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit Command of the issue. The
Contracting Officer will make the determination on who will be responsible for providing payment for the issue.
ii. Facility shall minimally meet the requirements of three diamonds for an
American Automotive Association (AAA) rating.
iii. Berthing facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).
4. Allowed contract charges:
a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
b. Contractor shall ensure alternate payment arrangements are made for any charges other than room rate and parking (if applicable).
5. Personally charged services:
a. Contractor shall ensure alternate arrangements are made for any charges other than room rate and parking (if applicable).
b. Personal Credit Cards shall be used for items listed in section 4.b.
c. Individual Coast Guard members will be responsible for all other valid charges. Examples:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
viii. Any other charges that can be charged to room accounts
The government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641
6. Admin:
a) Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.
b) Billing departments shall invoice as follows:
✓ Direct Deposit Net 30 payment; Net 15 may be possible for Small
Business concerns, though this time period is not guaranteed.
✓ Submit invoice to payment address listed on the Purchase Order
(block 18a). You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.
In the course of a Continuing Resolution, all payments are subject to the Federal Acquisition Rules and Regula
c. The Authorized Personnel making reservations and/or cancellations will provide the room assignment list to the contractor five (5) Days prior to Check-In. The list will include the names of those assigned to each room, and the dates each member will be Checking In and
Checking Out. The contractor shall provide confirmation of rooms back to the authorized personnel as soon as rooms are reserved..
End https://www.ipp.gov/
File details come from the government source that posted it. Updated .