PR0034JJ SOW Jul 2024-Jun 2025 (1).pdf
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- Attached to
- Everett, WA JulFY24-JunFY25 Berthing Federal contract opportunity
- Solicitation number
- 84-24-Q-PR0034JJ
About this file
This document is a Statement of Work (SOW) for temporary lodging services required by the U.S. Coast Guard Port Security Unit 313 in Everett, Washington. The period of performance is from July 2024 through June 2025, with a total of 930 room nights across single and double occupancy rooms during that period.
The SOW outlines specific room type and date requirements for each month, including check-in and check-out dates. It specifies that the lodging facility must be within 10 miles of the U.S. Coast Guard location, and that all personnel must be housed in a single hotel. The contractor must meet certain standards, such as being listed on the Hotel-Motel Fire Safety Act list and having a minimum 3-diamond AAA rating. The government will only pay for room rates and parking, while individual members will be responsible for any other charges. Invoicing and payment terms are also detailed.
The related federal contract opportunity is a Request for Quotation (RFQ) for the temporary lodging services described in the SOW. It is issued as a 100% Small Business Set-Aside, with quotes due by June 27, 2024. The evaluation will be based on Lowest Price Technically Acceptable.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| SF30 Amendment 84-24-Q-PR0034JJ Date Change.pdf | ||
| Everett SF1449 Solicitation 84-24-Q-PR0034JJ JULFY24 -JUN FY25.pdf | ||
| PR0034JJ Clauses 52.212-5 Everett JulFY24 - JunFY25 Berthing.pdf |
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Text version
SCOPE OF WORK
Temporary Lodging for Reserve IDT
JULY 2024 – JUN, 2025
USCG Port Security Unit 313
Everett, WA. 98207
Scope of Work:
Temporary Lodging for Coast Guard personnel.
Period of performance – 18 July, 2024 to June, 2025 (actual dates below).
Total number of nights – 930
Total number of rooms are 310 during the period of performance.
The following room types and dates are required for July 2024:
05 single occupancy rooms from 18 (check-in) to 21 (check-out) Jul 2024.
26 double occupancy rooms from 18 (check-in) to 21 (check-out) Jul 2024.
(NO IDT DRILL WEEKEND FOR THE MONTH OF AUGUST 2024)
The following room types and dates are required for September 2024:
05 single occupancy rooms from 19 (check-in) to 22 (check-out) Sep 2024.
26 double occupancy rooms from 19 (check-in) to 22 (check-out) Sep 2024.
The following room types and dates are required for October 2024:
05 single occupancy rooms from 17 (check-in) to 20 (check-out) Oct 2024.
26 double occupancy rooms from 17 (check-in) to 20 (check-out) Oct 2024.
The following room types and dates are required for November 2024:
05 single occupancy rooms from 14 (check-in) to 17 (check-out) Nov 2024.
26 double occupancy rooms from 14 (check-in) to 17 (check-out) Nov 2024.
The following room types and dates are required for December 2024:
05 single occupancy rooms from 12 (check-in) to 15 (check-out) Dec 2024.
26 double occupancy rooms from 12 (check-in) to 15 (check-out) Dec 2024.
The following room types and dates are required for January 2025:
05 single occupancy rooms from 09 (check-in) to 12 (check-out) Jan 2025.
26 double occupancy rooms from 09 (check-in) to 12 (check-out) Jan 2025.
The following room types and dates are required for February 2025:
05 single occupancy rooms from 06 (check-in) to 09 (check-out) Feb 2025.
26 double occupancy rooms from 06 (check-in) to 09 (check-out) Feb 2025.
The following room types and dates are required for March 2025:
05 single occupancy rooms from 13 (check-in) to 16 (check-out) Mar 2025.
26 double occupancy rooms from 13 (check-in) to 16 (check-out) Mar 2025.
The following room types and dates are required for April 2025:
05 single occupancy rooms from 24 (check-in) to 27 (check-out) Apr 2025.
26 double occupancy rooms from 24 (check-in) to 27 (check-out) Apr 2025.
(NO IDT DRILL WEEKEND FOR THE MONTH OF MAY 2025)
The following room types and dates are required for June 2025
05 single occupancy rooms from 19 (check-in) to 22 (check-out) Jun 2025.
26 double occupancy rooms from 19 (check-in) to 22 (check-out) Jun 2025.
a. Single Occupancy Rooms, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.
f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM Registration, and FAR 52.212-4 contract terms and conditions.
2. Requirements:
a. The place of performance MUST be within 10 miles of PSU 313 2000 West Marine
View Drive Everett, WA 98207.
b. For operational purposes, ALL personnel shall be housed in one single hotel location.
c. Room Cancellation deadline – 24 hours before day of stay.
d. All rooms shall be non-smoking.
e. Free wi-fi, assuming all individuals on berthing list will require wi-fi.
f. Parking charges shall be included in the price quote (if applicable); assuming all individuals on berthing list have a vehicle each.
3. Regulations and standards:
a. The contractor shall ensure that all Berthing facilities provided must meet the following standards:
i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the
Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and Unit
Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.
ii. Facility shall minimally meet the requirements of three diamonds for an American
Automotive Association (AAA) rating.
iii. Hotel facility room entrance shall be accessible only by internal hallway(s). The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex.
Highways, live music, construction, etc.).
4. Allowed contract charges:
a. The Government will be responsible for room rate and parking (if applicable) fees only. All other charges are the responsibility of the individual and will be paid separately. Examples of charges not paid by the Government -
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
b. The Government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641
c. US Coast Guard and its members do not pay for parking.
5. Personally charged services:
a. Contractor shall ensure alternate arrangements are made for any charges other than room rate.
b. Individual Coast Guard members will be responsible for all other valid charges. Examples:
i. Telephone
ii. Premium TV/Movie Service
iii. Internet Service
iv. Room Service
v. Restaurant Charges
vi. Honor Bar
vii. Laundry
viii. Any other charges that can be charged to room accounts.
6. Invoicing:
a. Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.
b. Billing departments shall invoice as follows:
i. Direct Deposit Net 30 payment; Net 15 may be possible for Small Business concerns, though this time period is not guaranteed.
ii. Submit invoice to payment address listed on the Purchase Order (block 18a). You will submit proper invoices associated with this award through the Invoice
Processing Platform (IPP) at https://www.ipp.gov/.
iii. In the course of a Continuing Resolution, all payments are subject to the Federal
Acquisition Rules and Regulations (FAR) 52.232-18: AVAILABILITY OF
FUNDS clause.
End https://www.ipp.gov/
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