PR0029KC SOW Sep24-Aug FY25.pdf

Commanding Officer United States Coast Guard Port Security Unit 301

3426 Beaman Rd Buzzards Bay, MA 02542 Phone: (508) 968-6763

09 AUG 2024

SCOPE OF WORK

Berthing for PSU 301

1. Scope of Work:

a. PSU 301 is seeking Temporary Lodging for 65 members Sep 2024 – May 2025 for drill weekends, and 80 members June 2025 – Aug 2025 for drill weekends.

b. The periods of performance; see below:

c. Total number of nights is 1200during the periods of performance.

d. Total number of rooms are 455 during the periods of performance.

i. 40 double occupancy rooms from 18 Sept 2024 – 22 Sept 2024

ii. 40 double occupancy rooms from 24 Oct 2024 – 27 Oct 2024

iii. 40 double occupancy rooms from 15 Nov 2024 – 17 Nov 2024

iv. 40 double occupancy rooms from 13 Dec 2024 – 15 Dec 2024

v. 40 double occupancy rooms from 14 Feb 2025 – 16 Feb 2025

vi. 40 double occupancy rooms from 14 Mar 2025 – 16 Mar 2025

vii. 40 double occupancy rooms from 03 Apr 2025 – 06 Apr 2025

viii. 40 double occupancy rooms from 17 May 2025 – 19 May 2025

ix. 45 double occupancy rooms from 26 Jun 2025 – 29 Jun 2025

x. 45 double occupancy rooms from 16 Jul 2025 – 20 Jul 2025

xi. 45 double occupancy rooms from 14 Aug 2025 – 17 Aug 2025

e. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance

Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM

Registration, and FAR 52.212-4 contract terms and conditions.

f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance

Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM

Registration, and FAR 52.212-4 contract terms and conditions.

2. Requirements:

a. The place of performance must be within 18 miles of PSU 301 3426 Beaman Rd., Buzzard Bay, MA Joint Base Cape COD

b. All rooms shall be non-smoking rooms.

c. Preferably personnel shall be housed in one single hotel location, for operational purposes. If needed, two hotels are authorized. Hotels must be in the same proximity and no more than 1 mile from each other.

d. Room entrances will be inside (I.E., hotel).

e. Room cancellation deadline – 24 hours before day of stay.

f. Parking charges shall be included in the price quote (if applicable); assuming all individuals have a vehicle each.

3. Regulations and standards:

a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the

Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and

Unit Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three diamonds for an

American Automotive Association (AAA) rating. No restricted or partial restricted roads shall be used.

iii. Berthing facility room entrance shall be accessible only by internal hallway(s).

The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).

4. Allowed contract charges:

a. The Government will only pay for the items requested on the purchase order itself.

Payment will be made by EFT as stated in 1.e. above.

b. The Government will not pay for any additional charges. The following are examples of what the Government will not pay for:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

5. Personally charged services:

a. Contractor shall make sure alternate arrangements have been made for any charges other than that of the room charge in Contract Line-Item Numbers.

b. Individual Coast Guard members will be solely responsible for any other valid charges including:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts

6. Administration:

a) Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b) Billing departments shall invoice as follows:

✓ Direct Deposit Net 30 payment; Net 15 may be possible for Small

Business concerns, though this time period is not guaranteed.

✓ Submit invoice to payment address listed on the Purchase Order (block

18a). You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

c. The Authorized Personnel making reservations and/or cancellations will provide the room assignment list to the contractor five (5) Days prior to

Check-In. The list will include the names of those assigned to each room, and the dates each member will be Checking-In and Checking-Out. The contractor shall provide confirmation of rooms back to the authorized personnel as soon as rooms are reserved.

END

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