PR0025KC SOW Aug-Oct Berthing.pdf

Commanding Officer United States Coast Guard Port Security Unit 301

3426 Beaman Rd Buzzards Bay, MA 02542 Phone: (508) 968-6763

SCOPE OF WORK

Temporary Lodging

Aug - Oct FY2024

PR 93313P2400000025

Buzzard Bay, MA

1. Scope of Work:

a. PSU 301 is seeking Temporary Lodging for 70 members for drill weekends.

b. The periods of performance 14 Aug 2024 – 27 Oct 2024; see below for actual dates.:

c. Total number of nights are 517 during the periods of performance.

d. Total number of rooms are 141 during the periods of performance.

The following room types and dates for June 2024 Buzzard Bay, MA:

i. 47 double occupancy rooms from 14 Aug 2024 – 18 Aug 2024

ii. 47 double occupancy rooms from 18 Sept 2024 – 22 Sept 2024

iii. 47 double occupancy rooms from 24 Oct 2024 – 27 Oct 2024

e. The term “single occupancy rooms”, is to be defined as only one member accommodated per room. The term “double occupancy room” is to be defined as a room consisting of two (2) separate and actual beds for two (2) individual adults regardless of number of occupants. Pull out beds and sofas shall not be used in substitution for an actual bed.

f. This contract shall be a Firm Fixed Price Purchase Order (FFPPO) and payment of services shall be Electronic Funds Transfer (EFT) paid by the US Coast Guard Finance

Center (FINCEN). Contractor must meet the requirements in FAR 52.204-7, SAM

Registration, and FAR 52.212-4 contract terms and conditions.

2. Requirements:

a. The place of performance must be within 16 miles of PSU 301 3426 Beaman Rd., Buzzard Bay, MA Joint Base Cape COD.

b. All rooms shall be non-smoking rooms.

c. For operational purposes, ALL personnel shall be housed in one single hotel location.

d. Room cancellation deadline – 24 hours before day of stay.

e. Parking charges shall be included in the price quote (if applicable); assuming all individuals have a vehicle each.

3. Regulations and standards:

a. The contractor shall ensure that all lodging facilities provided shall meet the following standards:

i. The Hotel and Motel Fire Safety Act of 1990 (PL101-391) and be listed on the

Hotel-Motel Master list. The hotel will not take or hold member’s personal credit/debit cards on file for incidentals. Should an issue arise, the hotel will contact the QAE immediately. The QAE will notify the Contracting Officer and

Unit Command of the issue. The Contracting Officer will make the determination on who will be responsible for providing payment for the issue.

ii. Facility shall minimally meet the requirements of three diamonds for an

American Automotive Association (AAA) rating.

iii. Berthing facility room entrance shall be accessible only by internal hallway(s).

The berthing facilities internal hallways(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facilities lobby. The berthing facilities lobby shall be manned by a front desk attendant 24 hours a day and 7 days a week. Rooms will be clean and well maintained upon each member’s check-in date. The hotel will not house members in rooms where loud noise is continuously present throughout the evening (ex. Highways, live music, construction, etc.).

4. Allowed contract charges:

a. The Government will be responsible for room rate and parking (if applicable) fees only.

All other charges are the responsibility of the individual and will be paid separately.

Examples of charges not paid by the Government -

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

b. Contractor shall ensure alternate payment arrangements are made for any charges other than room rate and parking (if applicable).

5. Personally charged services:

a. Contractor shall ensure alternate arrangements are made for any charges other than room rate and parking (if applicable).

b. Personal Credit Cards shall be used for items listed in section 4.b.

c. Individual Coast Guard members will be responsible for all other valid charges.

Examples:

i. Telephone

ii. Premium TV/Movie Service

iii. Internet Service

iv. Room Service

v. Restaurant Charges

vi. Honor Bar

vii. Laundry

viii. Any other charges that can be charged to room accounts.

The government is exempt from Federal taxes, State of California hospitality taxes, and local taxes. US Coast Guard Tax Exempt # - B239641

6. Administration:

a) Contractor shall invoice for services once reservation stay or weekly, whichever period is shorter.

b) Billing departments shall invoice as follows:

✓ Direct Deposit Net 30 payment; Net 15 may be possible for Small

Business concerns, though this time period is not guaranteed.

✓ Submit invoice to payment address listed on the Purchase Order (block

18a). You will submit proper invoices associated with this award through the Invoice Processing Platform (IPP) at https://www.ipp.gov/.

c. The Authorized Personnel making reservations and/or cancellations will provide the room assignment list to the contractor five (5) Days prior to

Check-In. The list will include the names of those assigned to each room, and the dates each member will be Checking-In and Checking-Out. The contractor shall provide confirmation of rooms back to the authorized personnel as soon as rooms are reserved.

End https://www.ipp.gov/