PR 385226 NR Water Recirculating System.pdf

Fermi National Accelerator Laboratory

Procurement Department

Finance Section 630.840.2763 cstadler@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Research Alliance, LLC for the U.S. Department of Energy Office of Science

REQUEST FOR PROPOSAL

Date: 28 JULY 2026

Request for Proposal #: RFP- 385226

Quotations Close: 12 AUG 2026 4pm CT

ITEM DESCRIPTION PRICE DEL. DATE

mailto:fermilab@fnal.gov

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

Request for Quote | brand name or item specifications equal to Fermi Forward Discovery Group (FFDG) FOR FERMILAB has a requirement for a Haskris Non-Refrigerated Water RE-Circulating System Model WW3

NAICS Code for this procurement is 333415

Fermi Forward Discovery Group (FFDG) Strategic Commercial Purchasing located in Batavia, Illinois issuing a Request for Quote (RFQ) for a commercial, single award contract to be shipped to Batavia, Illinois Warehouse 2. This is a /solicitation for commercial products or commercial services prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.

Fermi Forward Discovery Group (FFDG) intends to award Firm Fixed Price (FFP) contract. This is an all-or-non requirement, and the government will award a single purchase order to the offeror responsible whose offer conforms to the requirements as stated in the solicitation and is most advantageous to the Government based on the criteria listed within this solicitation.

1) Haskris Non-Refrigerated Water Re-Circulating Systen Model WW3 QTY 1 Electrical 115V-10-60Hz Dimensions: 40”(W) x 26” (D) x 47” (H)

Features PLC temperature controller with alarm descriptions and logging Built-in, electronic facility water valve for temperature control High supply water temperature system cut out Regenerative turbine pump with robust seal and bypass relief valve Integrated fluid tank (non-pressurized) with fluid level switch

Factory tested under full load

Heat Exchanger Design Parameters Primary (Facility) Water Loop Max Water Inlet Temp: +45°F Min Available Water Flow: 8.8 GPM Max Water Inlet Pressure: 100 psi Optimal Differential Pressure: 15-50 psi Secondary (Application) Water Loop Application Heat Load: 10.6 kW Supply Water Temp: +68°F Supply Water Flow: 8.8 GPM

Supply Water Pressure: 60 psi (max)

2) NRTL Label QTY 1

Oral communications are not acceptable in response to this notice.

Interested organizations may submit their capabilities and qualifications to perform the effort in writing to the identified point of contact no later than 4:00 p.m. Central Standard Time on 12 AUG 2026. Such capabilities /qualifications will be evaluated solely for the purpose of determining whether to conduct this procurement on a competitive basis. A decision by the Government not to compete this proposed effort on full and open competition basis, based upon responses to this notice, is solely with the discretion of the government.

The following terms and conditions shall become a part of any subsequent purchase order/subcontract resulting from this RFP.

• FRA General Terms and Conditions for Commercial Products and Commercial Services (8/2025)

The above referenced terms and conditions are available on the Fermilab Business Services Web Site. They are PDF Format and can be accessed at the following URL:

https://procurement.fnal.gov/terms-conditions/

NOTE TO OFFERORS: Please be advised that any exceptions to the specifications or to FFDG’s terms and conditions may cause your proposal to be disqualified with no further consideration for an award.

Any exceptions or additional terms noted on a Quote Form will not be considered and are hereby expressly rejected. Likewise, any references—whether through language or hyperlink—to additional terms and conditions are not accepted and are similarly rejected.

FERMI Strategic Commercial Purchasing will be the procuring center for this effort. All equipment and or services are to be delivered F.O.B. Fermi National Accelerator Laboratory (Fermilab), Batavia, IL 60510, Freight prepaid (delivered).

https://procurement.fnal.gov/terms-conditions/ https://procurement.fnal.gov/terms-conditions/

Fermi National Accelerator Laboratory / Kirk and Pine Street / P.O. Box 500 / Batavia, IL 60510 / 630.840.3000 / www.fnal.gov / fermilab@fnal.gov Managed by Fermi Forward Discovery Group, LLC for the U.S. Department of Energy Office of Science

The following Representations must be completed and returned with your proposal.

• SARC – Subcontractor Annual Reps & Certs

• PUR-466 – Proposal Certifications

The RFP response shall include a completed RFP page include a price, with a completed SARC and PUR-466.

All contractual questions shall be directed to:

Cathleen E. Stadler Procurement Specialist 630-840-2763 cstadler@fnal.gov

Exceptions to specifications and extra charges for containers, tooling, etc. must be clearly indicated.

COMPANY NAME__________________________

ADDRESS_______________________________

TERMS_____________FOB________________

SUBMITTED BY:__________________________

MATERIALS, SUPPLIES OR SERVICES RESULTING FROM THIS

QUOTE ARE FOR WORK DONE UNDER PRIME CONTRACT

NO. TBD WITH THE UNITED STATES DEPARTMENT OF

ENERGY. ANY ITEMS COVERED BY G.S.A. CONTRACTS

SHOULD BE SO INDICATED.

DATE SUBMITTED: ________________________

Cathleen E. Stadler Procurement Specialist mailto:cstadler@fnal.gov