PR_15856477_Scope of Service.pdf

This is a Scope of Services document for a U.S. Embassy Colombo solicitation seeking five-star hotel accommodations and conference facilities for the American Spaces Workshop scheduled April 19-25, 2026, in Colombo, Sri Lanka, with priority given to U.S.-branded hotels.

The hotel must provide 28 deluxe single rooms on a bed-and-breakfast basis for the April 19-25 period. For the conference component running April 20-24, the hotel must supply a room accommodating 30 people (participants and VIPs) with classroom-style setup featuring tables configured for five people per table. Required audio-visual and technology amenities include a multimedia projector, 72"x84" high-resolution screen, podium with microphone, AV system with two wireless microphones, at least three power connections via extension cords and power strips, and complimentary Wi-Fi. The hotel must also provide flip charts, notepads, pencils, mint candies, and water throughout the conference. Catering requirements include buffet-style lunch daily from 12:00 PM to 1:00 PM for 30 participants across all five conference days, morning tea breaks with two savory items and one sweet item plus tea and coffee, evening tea breaks with one savory item and one sweet item plus tea and coffee, and continuous availability of coffee, water, and tea throughout each day.