PR_1523_Statement_of_Work_for_SAM.pdf

FEDERAL BUREAU OF INVESTIGATION

FINANCE AND FACILITIES DIVISION | PROCUREMENT SECTION

STATEMENT OF WORK

Radio Program – Baileys Crossroads Antenna Replacement

For the

Operational Technology Division

Statement of Work February 15, 2024

1 Scope This is a contract to provide technical services and materials to remove and replace four (4) antennas and coax cables at the Baileys Crossroads tower site to the Federal Bureau of Investigation (FBI) Operational Technology Division (OTD).

This is a non-personal services contract. The Government shall not exercise any supervision or control over contractor employees performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1 Description of Services/Introduction

The objective of this contract is to procure services to have four (4) antennas and coax lines removed and replaced at the Baileys Crossroads (WF-025) tower site.

When the contractor provides installation, configuration or integration services for equipment and software pursuant to this contract, the contractor shall not install, configure or integrate the equipment and software in a way that reduces the level of conformance with the applicable Revised 508 Standards.

1.2 Background

The existing four (4) antennas and (4) coax lines at the Baileys Crossroads (WF-025) tower site are not working properly and need to be removed and replaced. This will ensure properly functioning equipment to provide radio communications support to Agent and Support personnel while conducting daily investigations and providing support at National Special Security Events within this area of responsibility. This is a leased tower the Government rents from Adame Consulting LLC to house our Land Mobile Radio equipment.

2 Applicable Documents Commander Omni Fiberglass Antenna specs and listing of materials provided by the Government.

3 Requirements The government anticipates installation services being performed before August 31st, 2024.

The Contractor shall provide installation services as follows:

• Remove four (4) old antennas (RFS PD-220) and four (4) lines of coax.

• Install four (4) new customer furnished VHF antennas (Commander Omni, Model 150-5N to include pipe mount bracket) on the rooftop of building (364 FT in height).

Antennas are 60 inches or 1.524m in length. Spec sheet is attached for review.

• Install four (4) customer furnished lines of 7/8” coax feedline with connectors. 7/8” feedline will be terminated with female connectors; ½ inch pigtail will be terminated with male connectors. If the ½ inch coax from the radio to polyphaser are not reusable, the awarded vendor shall provide a replacement. Coax run will be from Penthouse equipment area to existing antenna placement. Coax length is estimated at 200 feet per each of four antennas. Coax hangers can be reused if the condition is estimated to last for the lifetime of this new coax system.

• Furnish and install ground kits and weatherproofing.

• Properly remove all construction debris off site and dispose of accordingly.

• Sweep test antenna systems and provide reports to Governement.

The Government will supply the following items:

1. Part No. AL5NF-PSA - N-Female Positive Stop for 7/8” AVA5-50 – Qty of 8

2. Part No. LDF4-50A – ½ inch Foam Heliax Cable – Black Jacket – Qty of 50

3. Part No. L4TNM-PSA – ½ inch NM +Stop AL4RPV, LDF4 & HL4RP-50 – Qty of 8

4. Part No. WK-U – Universal Weatherproofing Kit – Qty of 4

5. Part No. IS-B50LN-C2-MA – Bulkhead Arrestor, N/M-N/F – Qty of 5

6. Part No. 150-5N – 148-174 MHz Omni Fiberglass Ant 5.1db NF – Qty of 5

7. Part No. AVA5P-50-C – AVA5P-50-C Jacket 50-OHM 7/8” AVA Cable – Qty of

Additional Notes:

1. Government purchased parts will be on site before commencement of work, except for the coax cable.

2. Awarded vendor shall pick up coax cable only from 2800 V Street NE Washington, DC 20018.

3. A Section L & M has not been prepared for this as it is a repair and not a new installation. The scope is to replace the existing coax cable and antennas.

4. There are no photos of the site.

5. Government staff will be present to make the final connection at equipment.

6. Antenna mounts will not be replaced unless an unforeseen defect is found.

The awarded vendor shall provide all hardware not provided by the government to include jumpers, grounding, connectors, lightning protection and weather proofing.

4 Key Personnel This is a non-personal services contract. The awarded vendor will be responsible for hiring qualified individuals to complete the tasks noted above who in turn, will be responsible to the Government.

5 Place of Performance The primary place of performance will be at the Baileys Crossroads tower site located at 5107 Leesburg Pike One Skyline Tower, Falls Church, VA 22041. Coordinates are 38:50:40:00N, 77:06:59:00W. The building height is 364 feet. Government personnel will be on site to facilitate access.

6 Deliverables The Contractor shall provide monthly status reports to the Contracting Officer (CO) and the Contracting Office Representative (COR). The format will be agreed to by the Contractor and COR at the start of performance, but the contents shall contain the following, at a minimum: Staffing Summary, Hours and Labor performed, Current Management and Administrative problems, and Action items. The Contractor shall also provide a bi-weekly status report that describes the activities that were completed (highlights), areas of risk, and personnel and their responsibilities for that time period.

The Contractor shall be responsible for providing the following deliverables:

Deliverable Title Deliverable Date SOW Reference Monthly Status Reports 2nd Wednesday of Every Month 7.0 Bi-weekly Status Reports Every other Tuesday 7.0

7 Electronic Invoicing Requirements The Federal Bureau of Investigation (FBI) requires vendors to submit invoices and supporting documentation electronically through the Invoice Processing Platform (IPP). IPP is a secure, web-based electronic invoicing system provided by the U.S. Department of the Treasury’s Bureau of the Fiscal Service (Treasury) in partnership with the Federal Reserve Bank of St.

Louis (FRSTL). IPP is available at no cost to any commercial vendor or independent contractor doing business with a participating government agency. To learn more about IPP, please visit IPP.gov.

Invoice Submission

Vendors are required to create and submit electronic invoices using the IPP system. Invoices submitted by email will not be accepted. This requirement applies immediately upon contract award. For contract-specific questions, please contact the designated contracting officer for your contract.

Obtaining IPP Access

If your company has already enrolled in IPP:

You will not be required to re-register. Please contact your company's IPP account administrator so that he/she may add you as an additional user to your company’s IPP Collector account.

If your company has NOT enrolled in IPP:

Your company will be auto-enrolled for IPP using information from your SAM.gov account.

Your company's Primary Electronic Business Point of Contact (POC) will be designated as an IPP administrator. This POC will be contacted by email to register when the FBI initiates the enrollment process through IPP. To prevent enrollment delays, please ensure your designated Electronic Business POC in SAM.gov is up to date.

Your company’s IPP administrator will be responsible for initial account registration as well as creating and managing your company’s IPP users and permissions. Please note that due to U.S.

Department of the Treasury guidelines, IPP cannot set up User IDs using a shared email address.

How to register for IPP:

1. Once FBI initiates the enrollment process, your company’s designated Electronic Business POC in SAM.gov will receive two emails from IPP Customer Support (ipp.noreply@mail.eroc.twai.gov):

• The first email contains the initial administrative IPP User ID

• The second email, sent within 24 hours of receipt of the first email, contains a temporary password

• You must log in with the temporary password within 30 days

2. Registration is complete when the initial administrative user logs into the IPP web site with the User ID and password provided and accepts the IPP rules of behavior. Additional user accounts, including administrators, can be created after initial login.

Training

Vendor training materials, including a first-time login tutorial, are available on the IPP.gov website. Once you have logged in to the IPP application, you will have access to user guides that provide step-by-step instructions for all IPP capabilities ranging from creating and submitting an invoice to setting up email notifications.

Additional Support

IPP Customer Support Team is available Monday through Friday from 8:00 am to 6:00 pm EST

•Phone: (866) 973-3131 or Email: IPPCustomerSupport@fiscal.treasury.gov

•For answers to frequently asked questions, visit the Vendor FAQ page on the IPP.gov web site.

8 Government Furnished Equipment or Information The Government shall provide awarded vendor with four (4) VHF antennas and 7/8” coax feedline for the Baileys Crossroads antenna installation.

9 Personnel Availability The Contractor’s normal workday will typically be within the hours of 6:00 a.m. and 6:00 p.m. Core work hours are 9:00 a.m. through 3:00 p.m. Flexibility within the normal workday shall be coordinated with the

COR.

10 Security Requirements There are no known security requirements needed to complete the antenna and coax installations.

The vendor will not need access to FBI controlled space, classified information or computer systems. The vendor will need to coordinate access with FBI field personnel.

11 Government Representatives The functions inherent to this contract shall be performed by the designated Contracting Officer. The duly assigned COR shall ensure all actions pertaining to this contract are requested via the Contracting Officer.

11.1 Contracting Officer Representative

The COR will be identified via letter of COR delegation authority for this contract. The COR is responsible, as applicable, for: receiving all deliverables, inspecting and accepting the supplies or services provided hereunder in accordance with the terms and conditions of this contract; providing direction to the Contractor which clarifies the contract effort, fills in details or otherwise serves to accomplish the contractual Scope of Work; evaluating performance; and certifying all invoices/vouchers for acceptance of the supplies or services furnished for payment.

The COR does not have the authority to alter or modify the Contractor's obligations, contract terms, conditions, specifications, or cost. If as a result of technical discussions, it is in the Government’s best interest to alter/change contractual obligations or the Scope of Work, the CO shall issue such changes.

11.2 Contracting Officer

This contract will be administered by:

CONTRACTING OFFICER: Beth Howell

CONTRACTING SPECIALIST: Matthew Fling, mfling@fbi.gov

12 Travel and Other Direct Costs When required and authorized by the Contracting Officer, travel must be conducted in accordance with Federal Travel Regulations.

Other Direct Costs (ODCs) are not authorized. Prior to purchasing any ODCs, approval must be obtained by Contracting Officer.

12 Travel and Other Direct Costs