PR_12855124_Statement of work.pdf
PDF 90 KB Posted
- Solicitation number
- PR12855124
- Issued by
-
Department of State
About this file
This document is a Statement of Work (SOW) for a conference facility and hotel rooms requirement at a five-star hotel in Colombo, Sri Lanka. The SOW details the specific requirements for the conference facility, including equipment, room setup, catering, and hotel accommodations for the DOJ Regional Conference in November 2024.
The key requirements include a conference facility with multimedia equipment, standard podium with microphone, wireless microphones, breakout rooms, and a stage for speakers. The hotel must be five-star rated, located in Colombo, and provide 35 rooms per night from November 3-9, 2024, with amenities such as private bath, heating/AC, and telephone. The catering requirements include morning and evening tea breaks, and a buffet lunch with a chef-curated menu to accommodate various country delegations, including Halal-compliant options.
The related federal contract opportunity is a solicitation for proposals to provide the conference facility and hotel rooms. Proposals are due by September 13, 2024, at 5:00 pm Colombo time. The U.S. Government intends to award a contract to the responsible company submitting the lowest priced, technically acceptable offer, potentially without further discussions.
View the file
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
SBU - CONTRACTING AND ACQUISITIONS
Statement of Work
Conference Facility
Dates Time Number of paxs November 4, 2024 07:00- 17:30 50
November 5, 2024 07:00- 17:30 50
November 6, 2024 07:00- 17:30 50
November 7, 2024 07:00- 17:30 50
November 8, 2024 07:00- 17:30 50
1. Equipped with no pillars and a digital screen with multimedia equipment’s
2. Standard Podium with microphone
3. Remote and other accessories for power point presentation
4. Wi-Fi in the conference room and lunch area are required
5. Flip charts on easels with markers and full pads of papers, Digital Signages, Basic Stationaries,
6. Wireless microphones
7. Breakout rooms and use of a digital sound system for high-quality audio and video
8. Good table deco and a step-up
9. Stage for our speakers
10. Customized food stations for lunch that cater to the various country delegations to include
Halal compliant foods
11 Privacy and security for international delegations
12. Natural lighting in the conference room
13. Round tables with chairs for all participants
14 Two rectangular tables at the front of the room with 4extra chairs
15. Menu Composition
Morning Tea break - 1 Vegetarian items, 2 non-vegetarian items, 1 Sweet item (1 hour)
Buffet Lunch – Chef’s curated menu
Evening Tea break - 1 vegetarian items, 2 non-vegetarian items, 1 Sweet item (1 hour)
Hotel Rooms
Dates Type of Rooms Basics
November 3, 2024 35 BB
November 4, 2024 35 BB
November 5, 2024 35 BB
November 6, 2024 35 BB
November 7, 2024 35 BB
November 8, 2024 35 BB
November 9, 2024 10 BB
1.The qualify of the hotel, rooms, and associated services should be at least “Five Star” rating as defined by Sri Lankan tourism board.
2. The hotel must locate in the Colombo
3. Hotel rooms hall include private bath, heating and air conditioning, and telephone.
File details come from the government source that posted it. Updated .