PQ-731-240-001_Addendum_4.pdf

ADDENDUM NO. 4

May 2, 2025

STATE OF MARYLAND

DEPARTMENT OF GENERAL SERVICES

Atif Chaudhry, Secretary

PROJECT NO.: PQ-731-240-001

TITLE: COLLEGE PARK NEW BARRACK AND GARAGE (BARRACK Q)

This Addendum will clarify, add to, delete from, correct and/or change the bid documents for the project referenced above to the extent indicated. This Addendum is hereby made a part of the bid documents on which the contract will be based. By submitting a bid for this solicitation, you acknowledge receipt of this addendum. All questions must be in writing and addressed to the Procurement Officer, Christine Stenhouse.

Proposal Due (Closing) Date and Time: Wednesday, May 7, 2025, by 3:00 PM Local Time

This Addendum includes the following:

QUESTIONS AND ANSWERS SECTION:

Question 36: My firm holds MBE certification and the firm that we may potentially pursue a Joint Venture with does not. How would that affect our status and capability to meet the MBE goals?

Answer 36: Within the joint venture, the services performed by the certified MBE firm can only be counted towards the MBE participation goal. In addition, the MBE can count towards 50% of the overall MBE participation goal and 100% of the subgoal if it applies to the project determination. Per COMAR 21.11.03.12-1 section C, regarding a Joint Venture. When a certified MBE performs as a participant in a joint venture, a procurement agency may count, subject to §D of this regulation, a portion of the total dollar value of the contract equal to the distinct, clearly defined portion of the work of the contract that the certified MBE performs with its own forces toward fulfilling the contract goal and not more than one of the contract subgoals.

Addendum No. 4 Project No. PQ-731-240-001

Question 37: For MBE Form D-1A, since a Volume II Financial Proposal is not requested to be submitted at this time, are responders to simply affirm that the minimum 25% MBE Goal is to be met on Form D-1A, or are responders to make a good faith best estimate and list the level of MBE participation that could reasonably be expected to be achieved based on the structure of their A/E Team – and in this scenario, will responders be held to achieving this good faith best estimate of the level of MBE participation as listed on the D-1A (assuming such is higher than 25%)? In either case, how does the MBE% indicated on form D-1A correlate to 6.2.6 Technical Proposal Evaluation Criteria for Minority Participation, since this percentage will not be “actual?”

Answer 37: For A&E MBE stand-alone (competitive proposal) procurements, follow the standard process used for A&E RFPs. Consultants must submit Form D1A (MBE Participation Schedule) with their technical proposals based on the scope of work. The D1A form, which lists proposed MBE subcontractors and the percentage of participation, will be reviewed as part of the technical evaluation process. After technical rankings are completed, price negotiations are conducted with the selected consultant and the Project Manager (PM). During negotiations, the consultant must make every effort to utilize the MBE subcontractors listed on the D1A form and strive to meet or exceed the MBE participation percentage established by the Procurement Review Group (PRG). Once negotiations are complete and an award is recommended, the consultant must submit Form D3 (MBE Subcontractor Participation Certification). Any changes resulting from price negotiations must not reduce MBE commitments unless justified and approved.

Issued by:

Christine Stenhouse Department of General Services

Office of State Procurement 301 West Preston Street

Baltimore, Maryland 21201