PPSystems_-_Justification.pdf

Wr"ururq Purchasing

Services

BREVARD COUNTY BOARD OF COUNTY COMMISSIONERS

SINGLE/SOLE SOURCE JUSTIFICATION AND APPROVAL FORM

PLEASE FORWARD ALL REQUESTS TO: SingleSou rce@brevardfl.gov

Sole Source: The ONLY known supplier for unique products and services where no other options are available.

Single Source: Though there may be alternate sources for the product or service requested, circumstances dictate the use of the proposed vendor. (i.e., availability, timeliness, location, etc.)

PART I - GereRlr Reouesron lilronmmoil

Date Submitted: 1112412025 Requesting Department: Natr rral Rocar rrnoc naoement f)enl

Requisition #: Contact Person/Phone #: 321-6,33-2016

Onetime Purchase fil // Annual Purchase fl Amount of Purchase: $15.992.20 (One time) ll (Esti mated an n u al a mo u nt)

PART ll - RecomuetDEDVENDoR lnronmmox

Vendor/Contractor Name: PP Svstems

Vendor/Contractor Contact Nam e: Jonathan Stei n

Vendor/Contractor Phone (978't834-0s05

Vendor/Contractor Email ionathan.stein(Ooosvstems com

PART III - SIueIe/SoLE SouRcE VAUDAnoN

1. Provide a detailed d of service/commod to be rovided the vendor.

2. State why the recommended vendor is the only one capable of providing the required supplies and/or commodities. Include any back-up information or documentation that supports your recommendation. (Acceptable responses to this question will include strong pngmaticftechnological information that supports the claim that there is only one vendor that can provide fhe services and/or commodities). Attach vendor letter and additionat sheet if necessary.

The Technology, construction, practical features, and exclusive calibration is what sets the Algae Torch apart from competitors. The design allows for an all in one instrument rather than having purchase multiple instruments from different suppliers to achieve the same result, which is ng Chlorophyll readings. lt provides real-time results in a portable, lightweight device.

3. List any other sources that have been contacted and explain in detail why they cannot fulfiff the County's requirements. (Responses fo this section shoutd inctude information peftaining to any research that was conducted fo esfablsh that the vendor rb a so/e source.

Responses should include information peftaining fo dr.scussrbns with other potential suppliers, and wh bbe AlgaeTorch is a hand held instrument for the measurement of microalgae and obacteria in all water types, fresh and saltwater. lt measures chlorophyll-a of intact cells sample preparation and a complete measurement needs less that 20 seconds. No g or preparation is necessary.

An AlgaeTorch was used/borrowed in the Natural Resources department and suggested that its all in one design made it easy to work with. ln researching, there was no product found that could provide the all-in-one instrument design that PP Systems offers.

were no longer being considered b the County).

Check all entries below that apply to the proposed purchase which exempt formal competition. Attach a memorandum containing complete justification and support documentation as directed in the selected entry. (More than one entry will apply to most sole source products/services requested).

1. SOLE SOURCE REQUEST IS FOR THE ORIGINAL MANUFACTURER OR PROVIDER.

THERE ARE NO REGIONAL DISTRIBUTORS. (Attach the manufacture/s written communication that no regional distributors exist. ltem no. 4 must be comoleted.)

2. SOLE SOURCE REQUEST IS FOR THE ONLY STATE OF FLORIDA DISTRIBUTOR OF

THE ORIGINAL MANUFACTURER OR PROVIDER. (Attach the manufacturer's - not the distributor's completed.)

- written certification that identifies all reg ional distributors. ltem no. 4 must also be

3. THE PARTS/EQUIPMENT ARE NOT INTERCHANGEABLE WTH SIMILAR PARTS OF

ANOTHER MANUFACTURER. PARTS ARE 'DIRECT REPLACEMENTS'

PARTS/COMPONENTS FOR EXISTING EQUIPMENT. (Explain in a separate memorandum.)

4. THIS IS THE ONLY KNOWN ITEM OR SERVICE THAT WLL MEET THE SPECIALIZED

NEEDS OF THIS DEPARTMENT OR PERFORM THE INTENDED FUNCTION. (Attach separate memorandum with details of specialized function or application.)

5. THE PARTS/EQUIPMENT REQUIRED FROM THIS SOURCE ARE TO PERMIT

STANDARDIZATION. (Attach separate memorandum describing the basis for standardization request.)

6. NONE OF THE ABOVE APPLIES. A DETAILED EXPLANATION AND JUSTIFICATION FOR

THIS SOLE SOURCE REQUEST IS CONTAINED IN AN ATTACHED MEMORANDUM.

PART IV - Cennncmoil AND APPRoVALS

I have reviewed the following Single/Sole Source justification and concur with the request, fully understanding the implications of Section 838.22 of the Florida Statutes:

(2) "lt is unlawful for a public servant or a public contractor who has contracted with a governmental entity to assist in a competitive procurement to knowingly and intentionally obtain a benefit for any person or to cause unlawful harm to another by circumventing a competitive solicitation pro@ss required by law or rule through the use of a sole-source contract for commodities or services."

(3) "lt is unlawful for any person to knowingly agree, conspire, combine, or confederate, directly or indirectly, with a public servant or a public contractor who has contracted with a governmental entity to assist in a competitive procurement to violate subsection (1) or subsection (2)."

(5) "Any person who violates this section commits a felony of the second degree, punishable as provided in s. 775.082, s. 775.083, or s. 775.084."

Each undersigned individual hereby attests that he/she took part in the non-competitive procurement identified above, and has reviewed Florida Statutes, Chapter 838 as it relates to sole source contracts, and that he/she is independent of, and has no conflict of interest in, the entity evaluated and selected.

Requisitioner Signature Malta, Shawn Digitally signed by Malta, Shawn Date: 2025.1 1.24 1 0:5'l :59 -05'00' Date

Date

Date

L{Requesting Department Director Signature:

Central Services Office Director or Purchasing Manager's approval:

Assistant County Manager/County Manager Approval (as appticabte-AcM $50K-g1oot(/County Manager $100K-$200K// BoCC $200K<):

Sole Source oroval lD #:

Date:

4901208

12/8/25