PPS West Middle School Servery Remodel BP2 Pre Bid Meeting Minutes - 2024.02.06.pdf
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- Solicitation number
- RFP - PPS - 240000001145
- Issued by
- Kalamazoo County, Pontiac City, Michigan
About this file
This document is the pre-bid meeting minutes for the West Middle School Servery Remodel Bid Package #2 project in Portage, Michigan, which is being managed by Portage Public Schools. The project involves the remodel of the servery at the West Middle School. The documents provided include construction drawings dated January 16, 2024, and a project manual also dated January 16, 2024. The project schedule includes the issuance of Addendum #1 on February 6, 2024, with all bid-related requests for information (BRFIs) due by February 12, 2024, and the final addendum issued on February 14, 2024. Bids are due on February 19, 2024, at 1:00 PM with a public bid opening at 1:01 PM, followed by post-bid interviews on February 20, 2024, and review by the Portage Public Schools Board of Education on March 11, 2024. The project is scheduled to be substantially complete by August 16, 2024.
The BRFI process is outlined, and the BRFI form will be distributed with Addendum #1. Contractors were provided the opportunity to conduct a site walkthrough as part of the pre-bid meeting. The project is located within Kalamazoo County and Pontiac City, Michigan.
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Nurturing curiosity through design since 1953 • towerpinkster.com ©2024 Tower Pinkster Titus Associates, Inc.
MEETING MINUTES
PROJECT: Portage Public Schools West Middle School Severy Remodel BP #2
PROJECT NO.: 023-186.00
DATE: February 6, 2024
LOCATION: Portage Public Schools West Middle School
PRESENT: Sign-In Sheet Attached
PURPOSE: Pre-Bid Meeting
1. Project Contacts:
a. Owner:
i Johnny Edwards, Assistant Superintendent of Operations
• (269) 323-5182
• jedwards@portageps.org ii Steve Phelps, Facility Manager (contact for additional site visits)
• (269) 323-5121
• sphelps@portageps.org
b. Architect / Engineer i Doug Milburn, Project Manager
• (269) 343-6133
• dmilburn@towerpinkster.com
2. Documents:
a. Construction Drawings: Dated January 16, 2024
b. Project Manual: Dated January 16, 2024
3. Project Schedule:
a. February 6, 2024 – Addendum #1 Issued
b. February 12, 2024 (12:00 PM) – All BRFIs Due
c. February 14, 2024 (3:00 PM) – Final Addendum Issued
d. February 19, 2024 i Bids Due by 1:00 PM ii Public Bid Opening 1:01 PM
e. February 20, 2024 – Post-Bid Interview(s)
f. March 11, 2024 - Portage Public Schools Board of Education Review
g. August 16, 2024 – Project Substantially Complete
2.6.2024 Meeting Minutes // Project No. 023-186.00 2
©2024 Tower Pinkster Titus Associates, Inc.
4. BRFI Process:
a. BRFI Form to be distributed electronically to all in attendance
b. BRFI # to be assigned by architect
5. Addenda
a. Addendum #1 i Pre-Bid Meeting Sign In Sheet
• The pre-bid meeting sign-in sheet and meeting minutes will be distributed in Addendum #1 ii BRFI Form
• The BRFI form will be distributed in Addendum #1
6. Site Walkthrough (if desired)
a. Contractors present had the opportunity to walk through the project scope and associated project spaces.
The foregoing constitutes our understanding of matters discussed and conclusions reached. Other participants are requested to review the items and advise the undersigned in writing of any errors and/or omissions.
Respectfully submitted, TowerPinkster
Douglas L. Milburn Project Manager
DM
BRFI FORM
To:
Doug Milburn Project Manager dmilburn@towerpinkster.com TowerPinkster 242 E. Kalamazoo Avenue Suite 100 Kalamazoo, MI 49007 Phone: 269.343.6133 Fax: 269.343.6633
Project Number: 023-186
Project:
Portage Public Schools West Middle School Servery Remodel BP #2
BRFI #: (to be assigned by architect)
Date:
RFI Subject:
From: (Individual)
Contractor: (Contractor) Spec Section:
Phone: Dwg(s):
Fax: Detail #:
E-Mail: Cost Impact:
Bid Package#: Time Impact:
Request:
Possible Solution:
Response:
Answered by: Date:
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