Power Washing GTA Bus Slips and Canopies.pdf

REQUEST FOR PROPOSALS

Event #12509

Power Washing GTA Bus Slips and Canopies Engineering and Inspections Department

SECTION 1

OVERVIEW

1. Request for Proposals (“RFP” or “Event”): The City of Greensboro (“City”) hereby solicits and invites proposals from qualified Companies and Businesses (“Contractor”), with proven experience and expertise, to submit a response to the requirements outlined in this RFP and to provide power washing of GTA’s bus slips and overhead canopies services for the City of Greensboro’s Engineering and Inspections Department. The intent of this proposal is to receive a firm price for power washing services that shall be performed in a manner consistent with established specifications outlined in RFP.

2. Non-Mandatory Pre-Bid Meeting: This non-mandatory pre-bid meeting will be held on October 14, 2026 at 3:00 PM EST in the GTA Bus Depot located at 236 East Washington Street, Greensboro, NC.

3. Period and Terms of Contractual Agreement: The selected Contractor(s) will enter into a service agreement with the City to cover the proposed scope of work outlined in Section 2 of this RFP. The contract term will be for three (3) years. Services shall begin approximately on December 1, 2026 through November 30, 2029.

4. Selection Process: After the close of this RFP, Contractor proposals will be reviewed and evaluated for responsible and responsive submissions, and that all proposals have the required documents as outlined in the RFP (if required). Award will be made based on best value, using the Award Matrix on page 7 of this RFP.

A Contractor that wishes to be considered for selection shall submit a complete, concise and comprehensible proposal in the form and manner required by this RFP.

All proposals, inquiries, or correspondence relating to this RFP, and all reports, displays, schedules, attachments, exhibits, and other documentation submitted by any Contractor will become the property of the City upon receipt. All proposals received are subject to North Carolina Public Records laws, as outlined in Chapter 132 of the North Carolina General Statutes, along with the Public Records Confidentiality Clause in this RFP, which governs access to such documents. Any statements or endorsements that contradict these laws and clauses will be disregarded. All proprietary information shared with the City will be subject to the provisions of Chapter 132 of the North Carolina General Statutes and the Public Records Confidentiality Clause.

5. Minimum Requirements: Contractors must meet the minimum specifications and requirements contained in the RFP. Contractors are required to acknowledge all exceptions to the minimum specifications, terms, and conditions in their proposals. Failure to do so may result in the response being deemed nonresponsive.

6. Awarded Contractor Responsibilities:

• Provide Certificate of Insurance with Endorsements covering the minimum insurance requirements

• Actively registered and in good standing with the NC Secretary of State

7. RFP Questions: Questions regarding this event may be submitted through the Greensboro eProcurement System (“GePS”). Answers will be posted in GePS within two days of the close of the Question and Answer Period; see Item 12: Submission and Response Schedule.

For the duration of this bid process, all correspondence regarding this RFP must be directed to Procurement Services. If it is determined that a Contractor fails to comply to this requirement and initiates correspondence with any other City staff, local elected officials, or representative about this bid process, they may be subject to disqualification.

8. Rights of the City – Proposals and Additional Documentation: As a result of this RFP, the

City reserves the right to accept or reject any and all proposals received in whole or in part, to waive minor technicalities, or to negotiate with all responsive and responsible Contractors.

The City also reserves the right to request financial documentation such as independently audited financial statements, most recent tax returns, or profit loss statements before awarding this contract.

9. Rights of the City – Multiple Awards: The City reserves the right to award contract(s) in whole or in part, whichever is in the City’s best interest as it determines in its sole discretion.

The City reserves the right to award multiple contracts.

10. Terms and Conditions: Contractor will abide by all the Terms and Conditions posted in the event. It is the Contractor’s responsibility to read the Terms and Conditions as they are incorporated into the final contract. Within the Terms and Conditions, you will find insurance requirements and reference to the North Carolina State Statutes regarding confidentiality requirements.

11. Due Date: Submittals in response to this RFP must be submitted to the City’s Procurement Services Division via GePS no later than October 27, 2026 by 2:00 PM EST as determined by the City’s computer server. Although the City tries to maintain continuous access to the GePS website, service may be interrupted. Therefore, suppliers are encouraged to submit proposals 24 hours prior to the event closing.

12. Submission and Response Schedule

RFP Issuance October 8, 2026 Non-mandatory pre-bid meeting (See #2) October 14, 2026 at 3:00 PM EST Questions and Answer Period Closes October 19, 2026 at 2:00 PM EST Submission Period Ends October 27, 2026 at 2:00 PM EST Anticipated Start Date* December 1, 2026

*Some awards may require Council approval

13. Submittal Requirements: Contractors submitting a proposal must meet the minimum requirements outlined in Section 2: Scope of Work, Section 4: Submittal Materials, and submit the following information with their response:

• Contractor shall be required to answer the Local Preference question on the Event.

• Please provide a list of equipment that will be used to facilitate the requested services.

• Please provide a list of proposed cleaning products used to facilitate the requested services.

• Answer all questions on the Event.

14. Contractor will bear all costs associated with the preparation of the bid response.

15. Any proposals may be withdrawn or modified prior to the RFP Submission Period End date and time stated in the Submission and Response Schedule.

16. Non-Discrimination:

It is the policy of the City to ensure that all businesses, including Small Business Enterprises, are afforded the maximum practical opportunity to participate in the City’s purchasing and contracting processes. Therefore, the City will not enter into a contract or be engaged in a business relationship with any business entity that has discriminated in the solicitation, selection, hiring, or commercial treatment of vendors, suppliers, subcontractors, or commercial customers on the basis of race, color, religion, national origin, sex, age or on the basis of handicap or any otherwise unlawful use of characteristics regarding the vendor's, supplier's or commercial customer's employees or owners;

provided that nothing in this policy shall be construed to prohibit or limit otherwise lawful efforts to remedy the effects of discrimination that have occurred or are occurring.

SECTION 2

SCOPE OF SERVICES

1.0 SCOPE OF WORK:

Work under this contract shall include the furnishing of all labor, equipment, supplies, parts, tools, transportation, supervision, and necessary insurance for “Power Washing Services” for locations and “Scope of Work” listed below.

Contractor is to provide base bid for power washing the Bus Slips and overhead canopies at the GTA Bus Depot located at 236 E. Washington Street

1.1 Provide labor and material to power wash exterior sides, walls, pillars and pipes with pressure washer wand.

A. Cover and block drains B. Police and remove all debris for proper disposal C. Install safety signs and cones D. Apply OSHA approved de-greaser to all areas in need E. Provide supervision on site at all times F. All wastewater will be disposed of within strict EPA guidelines set forth by the

City of Greensboro and the Federal Government, and City of Greensboro will be copied with completed waste control tickets.

1.2 Permits and Certificates

A. Contractor will provide copies of all EPA issued permits including transportation and transporter B. Contractor is to leave area clean and subject to superintendent's approval.

C. Contractor shall sign in and out with Facilities Staff

Pressure washing services to be performed Monday - Friday between the hours of 7 AM – 5 PM and on Saturday and Sunday between the hours of 6:00 AM – 6:00 PM.

Contractor to provide labor to power wash all the columns, walls in and around bus slips and canopies.

1.1 Prep area for power washing

1.2 Cover and block all drains

1.3 Check and remove all debris for proper disposal

1.4 Install safety signs and cones in area

1.5 Apply OSHA approved degreaser to all areas in need of cleaning

1.6 Pressure wash sides, walls, pillars, and pipes with pressure washing equipment

1.7 All wastewater to be disposed of within strict EPA guidelines set forth by the City of

Greensboro and the Federal Government; City of Greensboro will be copied with completed waste control tickets

1.8 Contractor to provide copies of all EPA issued permits for transporter and transportation of wastewater

1.9 Contractor supervisor to be on site at all times

2.0 MATERIALS:

2.1 Materials/supplies meet or exceeds the standard in the industry for improvement for the services to be performed and conforms with respects to the specifications.

3.0 QUALITY ASSURANCE:

3.1 Should any material be found defective, not meeting specifications, or that which has not been approved in writing by the owner, shall, upon discovery (including any time within the period of the guarantee), be replaced with the specified equipment or material at no additional cost to the City.

4.0 WARRANTY:

4.1 The Contractor shall guarantee all of the work that is performed under this contract, including all materials, workmanship, for a minimum of one (1) year from the date of full acceptance of the work.

5.0 DISCREPANCIES:

5.1 If there are discrepancies in the specifications, the Contractor shall ask for a clarification from the

City prior to bid opening.

5.2 If no clarification is requested, the City’s judgement shall rule.

6.0 INSURANCE

6.1 Contractor must comply with City of Greensboro's insurance requirements, provide insurance certificate, and drug policy forms within (3) days of request.

7.0 WORKMANSHIP:

7.1 All work shall be performed and completed in a thorough, workmanlike manner and in accordance with the latest proven practices of the trade by thoroughly skilled and experienced workmen.

8.0 PERMITS:

8.1 Unless specifications state otherwise successful Contractor shall be responsible for securing any and all permits for proposed work. Any fee charged for these Permits shall be the responsibility of the Contractor and not the City of Greensboro.

12.0 CLEAN-UP:

12.1 Unless specifications state otherwise at the completion of all work, Contractor shall remove from the area all trash, rubbish, and debris caused by its operations, leaving the job site clean.

Contractor shall vacuum carpet and polish base.

13.0 PRODUCT LITERATURE/SPECIFICATION SHEETS:

13.1 To evaluate bids, the user department and the City purchasing staff may require product literature/specification sheets. When required, the bidders(s) should submit the requested product literature/specification sheets within five (5) calendar days from date of request.

FAILURE ON BIDDER’S PART TO FURNISH THE REQUESTED TECHNICAL

DATA IN THE TIME LIMIT GIVEN ABOVE MAY BE CAUSE FOR REJECTION OF

THE BID.

SECTION 3

SUBMITTAL OF PRICING AND AWARD PROCESS

The City’s contract for power washing services for the Engineering and Inspections Department will be competitively negotiated. It is the City’s intent to select Contractor(s) qualified to provide such services based on demonstrated competence and qualification for the type of services proposed and thereafter to negotiate a contract for those services with the best-qualified Contractor(s). If a contract cannot be negotiated with the best-qualified Contractor(s), negotiations with that contractor shall be terminated and initiated with the next best-qualified Contractor. Selection of a Contractor shall include the use of good faith efforts to notify small business firms of the opportunity to submit qualifications for consideration.

The City reserves the right to accept any proposal deemed to be in the best interest of City, to waive any irregularities in any response, to reject any or all responses, and to re-advertise for new responses. The City intends to proceed with the proposal review and selection process then enter into a contract without negotiation, while reserving the right to negotiate at any time. Any and all RFP dates are subject to change.

Evaluation Criteria

The City's Selection Committee will evaluate all submissions. All responses properly submitted and received will be evaluated against the criteria outlined below. The absence of required information may result in the response being excluded from further analysis or evaluation. The responses must meet the following minimum qualifications in order to be considered for selection:

• Complete and accurate submittal of the specific proposal components.

• Contractor must demonstrate the ability to staff and supply the services proposed

Yearly Rate: Pricing shall be submitted as a yearly rate. Prices shall be entered into the GePS event under the Lines Tab on a yearly fee schedule.

Award Process

Selection of Award: Contractor must meet all requirements and the minimums listed in the RFP and attached appendices (if applicable). The City may engage in discussions with any potential Contractor prior to final determination and award. The City will award this contract to the best value Contractor(s).

Award Matrix

SECTION 4

SUBMITTAL MATERIALS

Contractors submitting a proposal must meet the minimum requirements and submit the following information with their response:

Contractor should respond to each of the following requirements in a clear, concise and comprehensive manner. The Contractor should carefully review the Public Records Confidentiality Clause when submitting information for this RFP.

Each proposal submitted for consideration must comply with the stipulations set forth in this RFP as well as any addenda and any written responses from the City to Contractor inquiries.

Availabl e Points Selection Criteria

Level of Qualification and Experience

• Overview of Contractor's firm, including size of organization

• Contractor's length and level of experience and technical competence

Equipment and Cleaning Products

• Equipment to provide service

• Cleaning Products

Proposed Overall Total Cost to Provide Service

• The maximum allowable points will be assigned to the proposal with the lowest cost. Points awarded to remaining Contractors to decrease incrementally based on total cost proposed

5 Meets Local Preference Policy

100 Total Score

Contractor’s submission shall identify a single contact person for receipt of responses and information from the City. The method of receipt and distribution of information will be by e-mail. Therefore, include a contact name, phone number, mailing address and e-mail address with the proposal.

The Contractor shall include the information below in its submission in the following order:

1. Letter of Interest:

• A concise letter of interest that must include the following:

a. Contractor Information The name and address of the Contractor and the states in which Contractor is incorporated and chiefly located.

b. Date of Business Establishment Contractor shall provide the date on which their business enterprise was originally established.

c. Principals Authorized to Conduct Negotiations The name, address, telephone number, and e-mail address of the designated contact and principals authorized to conduct negotiations for the business.

d. Contractor’s Experience in Performing Services Description of experience in providing power washing services.