POSTED Ad 298-FY27-PW-Bid-UtilityCutConcrete.pdf

Advertisement for Bids (Informal - N.C.G.S.

143-131)

Project Name: FY27 Utility Cut Concrete Repair Project Number: 298-FY27-PW-Bid-UtilityCutConcrete

Pursuant to North Carolina General Statute 143-131, bids will be received by the City of Asheville Public Works Department at Room A120, 161 S. Charlotte, Room A120 Asheville NC 28801, until December 2, 2026, 3:00pm, for the project described as follows:

Description of Work:

Repair of sites that have been damaged by the installation of utilities.

1. These are small sites - many will be 5' x 5' or 8' x 10' and in some instances may be curb or curb & gutter only.

2. They are scattered throughout the City limits and also in the County when associated with public water line installations/repairs.

3. There are usually a minimum of three trips to each cut - 1) Meet with the inspector to agree on the work to be done, 2) performing the work and 3) open the site up.

4. No patches can be left open overnight. A site must be poured the same day that it is dugout.

5. The contractor shall bill the City for work accepted by the City twice monthly. Billing dates shall be the

15th and the 3Oth or the last work day preceding these dates. The bill shall be an itemized bill that shall include the work order number, date of work, address, dimensions of each cut and the cost of each cut, line item#/description/quantity and line item cost as well as the total cost of each cut as well as the grand total for the invoice.

6. It is the contractor's responsibility to secure parking and to notify residents when and how long their driveways will be closed.

7. Because some of the sites are considered to be higher priorities because of location or age of the cut the contractor will be given 10 work orders at a time to be completed. New work orders will not be assigned until the previous 10 are completed. Failure to complete the work in a timely manner will result in liquidated damages.

Bid Schedule:

Issuance of Advertisement for Bids Thursday, November 5, 2026 Deadline to Submit Questions Monday, November 16, 2026 4:00 PM Bids Due Wednesday, December 2, 2026, 3:00pm Construction Start Monday, February 8, 2027

Bid Documents:

This Advertisement for Bids is posted on the City procurement website at www.ashevillenc.gov/bids. This is the official source of this solicitation. Bid documents and instructions may be obtained digitally at no cost from the City procurement website. All updates to this solicitation shall come in the form of published addenda and shall be published to the same location. The City will be responsible for full or partial sets of Bid Documents including any addendum obtained from any other source.

Information:

All questions concerning this Advertisement for Bids should be submitted via email to:

Chuck Watson, Project Manager cwatson@ashevillenc.gov

Questions pertaining to the bid will be answered in the form of a written addenda posted to the City of Asheville’s bid page no later than five (5) days before the opening of bids.

Standard of Award:

The award of the Contract will be made to the lowest responsible, responsive bidder, who, in the opinion of the City, is qualified to perform the work required and is responsible and reliable. When Alternate Bid items are required in the Bid, the Contract will be awarded to that responsible Bidder whose Bid for the Alternate or combination of Alternates, selected by the City, is the lowest.

Drug Free Workplace: The City of Asheville is a drug-free workplace employer. By submitting this bid, the prospective contractor certifies that if awarded the contract, they and their subcontractors shall comply with the following:

The City requires contractors/vendors entering into a contract with the City to provide a drug-free workplace in the performance of said contract. The contractor, upon execution of the contract, certifies that it will provide a drug-free workplace during the performance of the work on this contract.

The contractor agrees to do the following:

Notify employees that the unlawful manufacture, distribution, dispensation, possession or use of a controlled substance is prohibited in the workplace and specify the actions that will be taken for violations of such prohibitions. Responsive actions should be appropriate and sufficient to address and remediate any violations of this requirement.

Payment of Taxes:

Bid proposals shall include the cost of required insurance and bonds and payment of any applicable local, State and Federal taxes. The City Council of the City of Asheville has adopted a policy that the City of Asheville will not enter into contracts with bidders who are delinquent in the payment of ad valorem taxes owed to the City of Asheville.

License Requirements:

All bidders must have current North Carolina General Contractor licenses with the appropriate classification for all work of the project at the time of the bid. The contractor or sub-contractor must be a Certified building or highway.

Bid Submittals:

The City has prepared this Advertisement for Bids which identifies the services to be undertaken.

In order to be considered, all bids must be submitted in writing no later than the bid due date. The responsibility for getting their bid to the City of Asheville on or before the specified time and date is solely and strictly the responsibility of the proposing contractor. The City will in no way be responsible for delays caused by any occurrence.

Bids may be delivered by email to: cwatson@ashevillenc.gov.

Please include Bid 298-FY27-PW-Bid-UtilityCutConcrete

Hours of Operation: 7:30 a.m. - 4:00 p.m. (EST), Monday through Thursday Phone: 828-251-4033 Email: cwatson@ashevillenc.gov

Miscellaneous Requirements of the Bid:

● All bids must be submitted on the form of Bid Proposal provided.

The City of Asheville reserves the right to reject any or all bids and to waive informalities.

- End of Advertisement-