posted 07-27-23 Pool Motor Service.pdf

Request for Bids # 07272023

Pool Pump and Motor – On Call for Service, Repair, and Maintenance

Mt. Hood Commu n i t y Co l lege (M HC C) Aq u at ics D ep a rt m en t i s req u est in g b id s f rom exp er ien ced ven d ors to service and repair our pools pumps and motors at our Gresham campus located at 26000 SE Stark St. Gresham, OR 97030.

The purpose of this request is select two (2) contractors, a primary and an alternate, in the event the primary is not available.

Background: Our Aquatic Center consists of an indoor natatorium which includes a 25yd. 6 lane competitive pool, an instructional pool, and a hydrotherapy pool. Our outdoor swimming pool is an Olympic size 50 meter pool with depths ranging from 6ft to 17ft.

A mandatory meeting will be held on August 4, 2023 at 8:00 am. Please contact Doug Schleichert by email at Doug.Schleichert@mhcc.edu or call (971) 806-0305 to RSVP.

Vendor that do not attend this mandatory meeting will not be able to bid.

It will be the contractor’s responsibility to prepare each site as necessary. Contractor shall provide all labor, equipment, materials, travel time and expenses to perform the request services.

Please fill out the information for your company on pages 3 and 4, and email it to Doug Schleichert no later than 2:30 pm on August 11, 2023. Bids submitted after the designated time shall be kept but shall NOT be considered for award.

The term of the agreement, resulting from this request, is 36 months (from August 15th, 2023 through August 14th, 2026).

MHCC expects the contractor to honor the pricing and terms of the agreement, resulting from this request, during the full contract term. If pricing adjustments become necessary at any time during the contract term, both parties must agree in writing.

The Award will be made to the bidder providing the best value based upon price, experience and references. MHCC reserves the right to determine the most responsible bidder.

Bid prices and references shall be delineated on the attached spreadsheets. Bids NOT submitted on the attached sheet provided WILL BE REJECTED.

Services to bid

Immediate Priority Projects

1) Remove both installed 25-yard pool pump and motor (items #1 & #5). Transport to your location for tear down inspection and service work.

2) Transport “Back up” 25-yard pool motor (item #2) to your location for teardown inspection and service work.

3) Transport “Back up” 50-meter pool pump and motor (items # 3 & #4) to your location for teardown, inspection and service work.

4) Install “Back up” 25-yard pool pump (item #6) along with either of the refurbished 25-yard pool motors. (as soon as possible)

Future projects

5) Annual swap out of both installed 25-yard and 50-meter pool pumps and motors with “Backups” over the next Three Years for inspection and service.

Equipment Items related to the scope of work

Item #1- Installed 25-yard pool motor

Midel Model FK 18

20 HP 3 PH Frame 256VP

Item #2 Back up 25-yard pool motor

Midel Model DJ73

15 HP 3 PH Frame 254YP

Item #3 Back up 50-meter pool motor

Baldor Model # UK

75 HP 3PH Frame 365TCZ

Item #4 Back up 50-meter pump

Cornell Model 6RB – 75 -4

Item #5 Installed 25-yard pool pump

Aurora Model 5-1272322 Vertical split case

Item #6 Back up 25-yard pump

Aurora 4X5X11C Vertical split case

Item #7 Installed 50-meter pool pump

Cornell 6RB -CC

Item #8 Installed 50-meter pool motor

Baldor Model A15098P-55

75 HP 3PH Frame 365TCZ

Scoring Criteria:

40% ----- Pricing 50% ----- Experience 10% ----- Refences

Insurance Requirements:

• The Contractor shall maintain commercial general liability in an amount not less than $1,000,000 per occurrence to protect against liability for bodily injury and property damage, which may arise out of the Contractor’s operations under this project. Such insurance shall include coverage for products-completed operations liability, independent contractors, contractual liability (including the tort liability of another assumed under a business contract), and all other standard coverage provided by a commercial general liability policy.

• The Contractor shall maintain automobile liability insurance in an amount not less than $1,000,000 per occurrence to protect against liability arising from the use, loading, and

• unloading of all of the Contractor’s owned, hired, and non-owned automobiles in connection with this project.

• The Contractor shall maintain workers’ compensation coverage for all subject workers as required by law, including employer’s liability.

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Request for Bids # 07272023 – Pool Pump and Motor -On call for Service, Repair, and Maintenance

Due Date: 2:30 pm August 11th, 2023

Description of Work Pricing

Remove both installed 25-yard pool pump and motor (items #1 & #5). Transport to your location for tear down inspection and service work.

Transport “Back up” 25-yard pool motor (item #2) to your location for teardown inspection and service work.

Transport “Back up” 50-meter pool pump and motor (items # 3 & #4) to your location for teardown, inspection and service work.

Install “Back up” 25-yard pool pump (item #6) along with either of the refurbished 25-yard pool motors.

Swap out of both installed 25-yard and 50-meter pool pumps and motors with “Backups”

1. Project #4 is time sensitive we need either of the “25-yard pool motors” inspected, refurbished and installed with the “Back up” 25-yard pool pump ASAP. (Estimates on your time frame for this project could affect our selection of vendor.)

Please provide a timeline when you will be able to accomplish this task as soon as we award you the contract?

2. What’s your percentage material markup? ________________ %

3. Please include description of normal replacement parts and processes on all pumps and motors.

4. What your emergency call-out fee (must be onsite within 2 hours)? $ _____________________

5. Electrical disconnections and hook ups to be performed by Mt Hood Community College electrical contractor unless service techs posses’ electrical licenses (please include that information if that is the case).

6. Submit a cover letter (no longer than one page) with information about your company qualifications and experience to perform the work described in this request for bids.

7. Provide 3 references (see page 4) and a copy of your certifications if any.

Vendor Name: ____________________________Address:___________________________________

Address: _______________________________Contact Person: _____________________________

Phone Number:__________________________Authorized Signer:____________________________

Print Name/Title: _______________________________________Date: _______________________

FAILURE TO SUBMIT THIS FORM MAY BE CAUSE FOR PROPOSAL REJECTION

Request for Bids # 07272023 – Pool Pump and Motor -On call for Service, Repair, and Maintenance

Due Date: 2:30 pm August 11th, 2023

REFERENCE FORM

Provide 3 references for whom you provided similar services as those described in this request for bids.

Client Name:

Address:

Contact Name:

Title:

Phone Number:

Dates of Service(s):