Addendum 2

To: Newport Performing Arts Center Remodel

From: Crystal Sanderson

Project: Newport Performing Arts Center

21-0005

Subject: Addendum 2

Date: 08/11/2023

The following changes to the Drawings and Specifications constitute this addendum. All changes included in

Addenda become part of the Contract Documents for this project. Any changes herein supersede only the specific drawings, words, or paragraphs mentioned, and the balance of the Drawings and Specifications remain in full force.

Careful note of this addendum shall be taken by all parties of interest so that proper allowance is made in all computations, estimates, and contracts, and so that all trades affected are fully advised in the performance of work that will required of them.

In the following clarifications, actions taken, such as add, replace or delete are denoted by bold text. Items revised in the Specifications are designated by a strikethrough for “deleted” and an underline for “new” when the section is reissued. Items revised on drawings are designated by a cloud line and a triangle with the number 1.

Contents:

1. Bid Submittal Due Date

2. Substitution Requests – Accepted

3. Substitution Requests – Not Accepted

4. Bidder Questions & Responses

5. Appendix

City of Newport – Newport Performing Arts Center Remodel

Addendum 2, 08/11/2023

Integrus Architecture

BID SUBMITTAL DUE DATE

The bid date has been extended to Friday, August 18th at 2:00 pm.

SUBSTITUTION REQUESTS – ACCEPTED

22 4000 – Plumbing Fixtures

2.6 – ADD Powers as acceptable manufacturer.

23 8200 – Decentralized HVAC Equipment

2.1 A – ADD Ouellet as acceptable manufacturer.

26 0923 – Lighting Control Devices

2.1 – ADD ETC Eco Flex Lighting Controls an acceptable equivalent.

E0.02 Luminaire Schedule

Type L1 – ADD Metalume as acceptable manufacturer.

Type L2 - ADD PAL as acceptable manufacturer.

Type L3 – ADD Startek as acceptable manufacturer.

Type L4 – ADD Vantage as acceptable manufacturer.

Type L5 – ADD Vantage as acceptable manufacturer.

Type L6 – ADD Primus as acceptable manufacturer.

Type L7 – ADD Modern Forms as acceptable manufacturer.

Type L7A – ADD Modern Forms as acceptable manufacturer.

Type L8 – ADD Dals as acceptable manufacturer.

Type L10 – ADD Modern Forms as acceptable manufacturer.

Type L11 – ADD Pure Light as acceptable manufacturer.

Type L11 – ADD TMS as acceptable manufacturer

Type L13 – ADD Hemera as acceptable manufacturer.

Type X – ADD Evenlite as acceptable manufacturer.

SUBSTITUTION REQUESTS – NOT ACCEPTED

09 8400 – Acoustical Room Components

2.4A – Frasch! Acoustics is NOT an acceptable equivalent.

26 0923 – Lighting Control Devices

2.1 – PLC Multipoint Lighting Controls are NOT an acceptable equivalent.

BIDDER QUESTIONS & RESPONSES

During the first bid process, there were questions submitted regarding the fire alarm design. Will the answers to those questions be the same.

Yes, the answers to the questions submitted will be the same. Please see Appendix.

I was looking at the drawings for the PAC remodel and was wondering if there was a security scope?

There is no security scope on the project.

HVAC M-sheets

M0.01 Standards Abbreviations says FSD= fire smoke dampers

M5.01 Note# 1 FSD (nothing shown on drawings) please confirm no FSD’s

All the M-sheets do not show any FSD’s: please confirm the project will not require any FSD/fire alarm shut down

Integrus Architecture

No FSDs required for the remodel scope. Please disregard FSD detail 1/M5.01.

New HVAC project: please confirm this project will not increase/ overlap into the new bid fire alarm scope

The mechanical controls project is independent of the remodel project. This work will be completed in parallel and construction should be coordinated with the mechanical controls contractor as needed.

The fire alarm scope is design-build to update the existing fire alarm for the remodeled space.

Please confirm Richards remodeling and or The Newport Performing Arts Center is to carry the General

Contractor’s scope

We (sub-contractors are not chartered and or carry bonds to be a General Contractor)

The general contractor shall carry all scope for the project and package as they see fit to the subcontractors.

Specifications: Section 28 46 00 Fire Detection and Alarm section 1.4.A and B… The way this is written, it is up to the fire alarm contractor as to how to approach the job?

The fire alarm scope is design-build to update the existing fire alarm for the remodeled space per all required codes and standards.

Are you going to look at the contractors scope narrative as per 1.4 Contractor design A. B or is low price the deciding factor?

All required documents will be reviewed to confirm lowest apparent responsible bidder and low price is the deciding factor.

The spec says steel Metal Clad Cable- will aluminum work.

No. Provide MC cable per specification.

Is there a Reference Grid

Coordinate with Performing Arts Center facilities group. A structural grid is shown on the drawings.

Is the new CT Can and Meter base on the Annex, Stainless Steel

Follow Lincoln PUD requirements. Provide corrosion resistant materials if exposed to exterior space.

Can we run MC in open trusses

No. MC cable is only allowed where concealed.

I am emailing today regarding the PAC Remodel Project scheduled to bid on 8/16. It states in the Ad for Bid that all bidders must identify as resident bidders in Oregon. Does that mean you must have an office in Oregon or have an

Oregon CCB number and licenses? We are located in Washington but do lots of work in Oregon. Any clarity would be appreciated.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in this state during the 12 calendar months immediately preceding submission of the bid, has a business address in this state and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

APPENDIX

C-440 First Tier Sub Disclosure

C-620 Contractor’s Application for Payment (note it is in landscape orientation)

C-625 Certificate of Substantial Completion

Integrus Architecture

Wage Determination Schedule

January 2023 Addenda - Bidder Questions

C-440 First Tier Subcontractor Disclosure Form

FIRST-TIER SUBCONTRACTOR

DISCLOSURE FORM

Project Name: PAC Remodel

Bid Closing: 11:00 AM, Thursday, August 17, 2023

This form must be submitted at the location specified in the Invitation to Bid on the advertised bid closing date and within two working hours after the advertised bid closing time.

List below the name of each subcontractor that will be furnishing labor or will be furnishing labor and materials and that is required to be disclosed, the category of work that the subcontractor will be performing and the dollar value of the subcontract. Enter “NONE” if there are no subcontractors that need to be disclosed. (Attach additional sheets if needed.)

Category of Work:

Name:

Address:

Phone Number:

Construction Contractor’s Board Registration Number:

Dollar Value of Subcontract:

Category of Work:

Name:

Address:

Phone Number:

Construction Contractor’s Board Registration Number:

Dollar Value of Subcontract:

C-440 First Tier Subcontractor Disclosure Form

Category of Work:

Name:

Address:

Phone Number:

Category of Work:

Name:

Address:

Phone Number:

Failure to submit this form by the disclosure deadline will result in a nonresponsive bid. A nonresponsive bid will not be considered for award.

Form submitted by (bidder name):

Contact name: Phone:

Signature: Date:

Contractor's Application for Payment No.

Application Application Date:

Period:

To From (Contractor): Via (Engineer):

(Owner):

Project: Contract:

Owner's Contract No.: Contractor's Project No.: Engineer's Project No.:

1. ORIGINAL CONTRACT PRICE.......................................................... $

2. Net change by Change Orders................................................................ $

3. Current Contract Price (Line 1 ± 2)....................................................... $

4. TOTAL COMPLETED AND STORED TO DATE

(Column F total on Progress Estimates)................................................. $

5. RETAINAGE:

a. X Work Completed.......... $

b. X Stored Material............ $

c. Total Retainage (Line 5.a + Line 5.b)............................ $

6. AMOUNT ELIGIBLE TO DATE (Line 4 - Line 5.c)........................... $

7. LESS PREVIOUS PAYMENTS (Line 6 from prior Application)........ $

8. AMOUNT DUE THIS APPLICATION................................................. $

9. BALANCE TO FINISH, PLUS RETAINAGE

(Column G total on Progress Estimates + Line 5.c above)..................... $

Contractor's Certification

Payment of: $ is recommended by:

Payment of: $ is approved by:

Contractor Signature

By: Date: Approved by:

Approved Change Orders

PAC Remodel

Additions

2020-018

TOTALS

Application For Payment

Change Order Summary

Number Deductions

(Line 8 or other - attach explanation of the other amount)

(Date)

Funding or Financing Entity (if applicable)

(Line 8 or other - attach explanation of the other amount)

NET CHANGE BY

CHANGE ORDERS

(Date)

(Date)(Engineer)

(Owner)

The undersigned Contractor certifies, to the best of its knowledge, the following:

(1) All previous progress payments received from Owner on account of Work done under the Contract have been applied on account to discharge Contractor's legitimate obligations incurred in connection with the Work covered by prior Applications for Payment;

(2) Title to all Work, materials and equipment incorporated in said Work, or otherwise listed in or covered by this Application for Payment, will pass to Owner at time of payment free and clear of all Liens, security interests, and encumbrances (except such as are covered by a bond acceptable to Owner indemnifying Owner against any such Liens, security interest, or encumbrances); and

(3) All the Work covered by this Application for Payment is in accordance with the Contract Documents and is not defective.

EJCDC® C-620 Contractor's Application for Payment © 2013 National Society of Professional Engineers for EJCDC. All rights reserved.

EJCDC® C-625, Certificate of Substantial Completion.

Prepared and published 2013 by the Engineers Joint Contract Documents Committee.

CERTIFICATE OF SUBSTANTIAL COMPLETION

Owner: City of Newport Owner's Contract No.: 2020-018

Contractor: Contractor’s Project No.:

Engineer: Engineer's Project No.:

Project: PAC Remodel Contract Name:

This [preliminary] [final] Certificate of Substantial Completion applies to:

All Work The following specified portions of the Work:

Date of Substantial Completion

The Work to which this Certificate applies has been inspected by authorized representatives of Owner, Contractor, and Engineer, and found to be substantially complete. The Date of Substantial Completion of the Work or portion thereof designated above is hereby established, subject to the provisions of the Contract pertaining to Substantial Completion. The date of Substantial Completion in the final Certificate of Substantial Completion marks the commencement of the contractual correction period and applicable warranties required by the Contract.

A punch list of items to be completed or corrected is attached to this Certificate. This list may not be all-inclusive, and the failure to include any items on such list does not alter the responsibility of the Contractor to complete all Work in accordance with the Contract.

The responsibilities between Owner and Contractor for security, operation, safety, maintenance, heat, utilities, insurance, and warranties upon Owner's use or occupancy of the Work shall be as provided in the Contract, except as amended as follows: [Note: Amendments of contractual responsibilities recorded in this Certificate should be the product of mutual agreement of Owner and Contractor; see Paragraph 15.03.D of the General Conditions.]

Amendments to Owner's responsibilities: None

As follows

Amendments to Contractor's responsibilities: None

As follows:

EJCDC® C-625, Certificate of Substantial Completion.

Prepared and published 2013 by the Engineers Joint Contract Documents Committee.

The following documents are attached to and made a part of this Certificate: [punch list; others]

This Certificate does not constitute an acceptance of Work not in accordance with the Contract Documents, nor is it a release of Contractor's obligation to complete the Work in accordance with the Contract.

EXECUTED BY ENGINEER: RECEIVED: RECEIVED:

By: By: By:

(Authorized signature) Owner (Authorized Signature) Contractor (Authorized Signature) Title: Title: Title:

Date: Date: Date:

City of Newport PAC Phase VII Renovations WAGE DETERMINATION SCHEDULE Bid Documents

00 73 46 - 1

00 73 46

WAGE DETERMINATION SCHEDULE

Oregon Bureau of Labor and Industries (BOLI) Prevailing Wages – Project Rates

The 2022 edition of the Prevailing Wage Rate Laws Handbook can be obtained from the following website:

http://www.oregon.gov/BOLI/WHD/PWR/Pages/index.aspx.

One complimentary hard copy of each Prevailing Wage Rate (PWR) publication is available upon request by emailing BOLI at pwremail@boli.state.or.us or calling (971) 673-0761. Additional copies are available at cost, plus postage.

This project shall use the Prevailing Wage Rate for Public Works in Oregon effective July 1, 2022.

http://www.oregon.gov/BOLI/WHD/PWR/Pages/index.aspx

Ja nu ary

Bid

The City of Newport

169 S.W. Coast Highway

Newport, OR 97365 phone: 541.574.3366 fax: 541.265.3301 www.newportoregon.gov

Coast Guard City, U.S.A. Home Port of NOAA Pacific Fleet

Sister City: Mombetsu,Japan

Addendum No. 1

PROJECT: Performing Arts Center Remodel

PROJECT NO.: 20018

OWNER: City of Newport, Oregon LOCATION: Newport, Oregon DATE: December 27, 2022

The Contract Documents for the above project are not modified in any way by this Addendum No. 1, except as provided below.

ITEM 1 BIDDING PHASE DOCUMENTS

1. CHANGE the Table of Contents and references to the specifications as follows:

Current TOC Change to 01 29 00 Payment Procedures Not used 06 41 10 Architectural Casework 06 41 00 Architectural Casework 07 84 00 Penetration Firestopping 07 84 13 Penetration Firestopping 08 80 00 Glazing Film 08 80 10 Glazing Film

2. CHANGE Instructions to Bidders, Article 11 – Substitute and “Or Equal” Items, paragraph 11.01, to read as follows:

11.01 The Contract for the Work, as awarded, will be on the basis of materials and equipment specified or described in the Bidding Documents, unless pre-bid approval of substitute items has been obtained according to the provisions of Specification Section 01 25 00.

ary

Bid

Addendum 4

To: Newport Performing Arts Center

From: Crystal Sanderson

Project: Newport Performing Arts Center

21-0005

Subject: Addendum 4

Date: 01/17/2023

The following changes to the Drawings and Specifications constitute this addendum. All changes included in

Addenda become part of the Contract Documents for this project. Any changes herein supersede only the specific drawings, words, or paragraphs mentioned, and the balance of the Drawings and Specifications remain in full force.

Careful note of this addendum shall be taken by all parties of interest so that proper allowance is made in all computations, estimates, and contracts, and so that all trades affected are fully advised in the performance of work that will required of them.

In the following clarifications, actions taken, such as add, replace or delete are denoted by bold text. Items revised in the Specifications are designated by a strikethrough for “deleted” and an underline for “new” when the section is reissued. Items revised on drawings are designated by a cloud line and a triangle with the number 1.

Contents:

1. Bidder Questions and Responses ary

Bid

City of Newport – Newport Performing Arts Center

Addendum 4, 01/17/2023

Yost Grube Hall Architecture

BIDDER QUESTIONS & RESPONSES

During the walk through the question was asked about the scope of work for the fire alarm system. I believe the answer provided was that the scope of work for fire alarm is limited to the area of the building where the remodel is taking place. That would involve demo of existing devices and reinstallation of devices as the remodel was underway. Is the scope of work limited to just expanding and reworking the existing system.

Yes, the scope is limited to expanding/reworking the existing system.

Do you have drawings of the existing fire alarm system.

The design team and Oregon Coast Council for the Arts (OCCA) do not have drawings of the existing system.

Do you have drawings of the existing fire alarm system.

The design team does not have drawings of the existing fire alarm system.

Sheet E3.01 show some horns strobe and strobe device on the drawing. There does not appear to be adequate coverage with the devices shown. Will these spaces require additional devices.

This is delegated design. See note on G0.10 and specification section 016116 Delegated Design

Requirements. System to be designed by the design/build contractor to adhere to relevant codes, add additional devices for full area coverage as needed.

The area of the remodel has existing photo detectors and pull stations. Are these to be reinstalled in their current location.

No exceptions taken.

The division 28 specifications seem to call out a new voice evacuation system throughout the building.

Disregard, scope limited to expanding/reworking the existing system.

Drawing E0.02 fixture schedule has a fixture L13 listed, I could not find any on E2.01 first floor light plan.

Are there any of these fixtures on the drawings?

No, L13 was removed from the drawing but appears to have remained on the schedule. They are no longer are used in the project.

Are both floors being DEMO?

Floor finishes are being demolished in the area of work. Structural floor assemblies are to remain.

Slab on grade will be modified as needed to accommodate plumbing.

Are we bidding for a complete new fire alarm system?

No, the scope is limited to expanding/reworking the existing system.

Can we SPEC out Farenhyt fire alarm panel?

The work is design/build to expand the existing system and match the existing manufacturer.

Can we have an extension on the bid date? Maybe another 10 days?

See addendum 3 for bid date extension.

Are we adding to the existing voice – evac panel?

Yes. The work is design/build to expand the existing system. The manufacturer is Silent Knight by

Honeywell, model 5128.

If we are adding to the existing panel, what is the manufacture?

The panel manufacturer is Pyrotronics, model CP-4 ary

Bid

City of Newport – Newport Performing Arts Center

Addendum 4, 01/17/2023

Yost Grube Hall Architecture

There may also be some missing plan sheets from the reference 1992 plans, the narrative mentions that set would include Arch, Struc, Elec & Mec

There are no sheets missing. Arch, Struc, Elec & Mec are included on one sheet.

Looking at the project and the WF-1 in room R101 is on the A10.01 finish schedule but there is no Division

9 spec regarding that surface.

See specifications section 06 16 00 for WF1.

ary

Bid

Addendum 5

To: Newport Performing Arts Center

From: Crystal Sanderson

Project: Newport Performing Arts Center

21-0005

Subject: Addendum 5

Date: 01/19/2023

The following changes to the Drawings and Specifications constitute this addendum. All changes included in

Addenda become part of the Contract Documents for this project. Any changes herein supersede only the specific drawings, words, or paragraphs mentioned, and the balance of the Drawings and Specifications remain in full force.

Careful note of this addendum shall be taken by all parties of interest so that proper allowance is made in all computations, estimates, and contracts, and so that all trades affected are fully advised in the performance of work that will required of them.

In the following clarifications, actions taken, such as add, replace or delete are denoted by bold text. Items revised in the Specifications are designated by a strikethrough for “deleted” and an underline for “new” when the section is reissued. Items revised on drawings are designated by a cloud line and a triangle with the number 1.

ary

Bid

City of Newport – Newport Performing Arts Center

Addendum 5, 01/19/2023

BIDDER QUESTIONS & RESPONSES

Please provide project valuation and estimated construction start date/duration.

Project valuation must be performed by bidding contractors. Estimated construction start date is at contract commencement in early February. Duration is anticipated to be 180 days for substantial completion and 210 days for final payment per.

We request that project bid date be pushed back after questions are answered to allow for responsible bid.

See addendum 3 for bid date extension.

DIV 12 – Does the AWI Certificates/Labels need to be applied to each product or will the AWI Certification on the shop drawings suffice?

AWI certification of shop drawings will suffice.

Div 12 – Please confirm that FSC-Certified shop is required for casework scope.

FSC is per specification section 06 41 00 paragraph 1.5.A.

Please provide all as built drawings – Certain air handlers and cabinet heaters were unable to be located during the walk through.

AWI certification of shop drawings will suffice.

Details are needed to bid the new electric motors

Record drawings were provided. See addendum #2.

No additional information for the existing motors or frame sizes are available outside of record drawings.

Site investigation by bidders would be beneficial.

Please provide style and condition of the coils in the existing air handlers and VAVs

No additional information for the existing conditions of the coils are available.

Site investigation by bidders would be beneficial.

Please provide more detail regarding the sequence of operation contained on the plan sheets.

It is unclear what detail is being requested.

Specifications for the fire alarm system indicate a complete replacement of existing with a voice evac system.

A verbal direction during the job walk indicated an expansion of existing. Please Clarify.

The scope is limited to expanding/reworking the existing systems.

The onsite walk revealed the existing fire alarm panel is a PYROTECH. Should we discover this system is not expandable will a replacement system be an option?

Yes. If this system is not expandable, a replacement system is an option.

ary

Bid

City of Newport – Newport Performing Arts Center

Addendum 5, 01/19/2023

Are there as built drawings available for the existing fire alarm system?

The design team and Oregon Coast Council for the Arts (OCCA) do not have drawings of the existing system.

Who is currently monitoring the existing fire alarm system?

The PAC is monitored by Central Station Monitoring (800) 722-0364.

The specifications on the heating system controls indicate a complete replacement. Are there as built drawings available for the heating system?

Will the replacement panel in annex building be in the same location as existing?

Yes, this is the intent of the design.

Has a request for service been sent to the local PUD for new service at annex building?

No, a request for service has not been sent by the design team. We would expect the contractor to do that.

Lead times on some lighting fixtures may be an issue. Is the completion schedule flexible to accommodate long lead times?

The design team will address substitutions for long lead time items on a case-by-case basis if there is a schedule issue.

ary

Bid

Addendum 6

To: Newport Performing Arts Center

From: Crystal Sanderson

Project: Newport Performing Arts Center

21-0005

Subject: Addendum 6

Date: 01/20/2023

The following changes to the Drawings and Specifications constitute this addendum. All changes included in

Addenda become part of the Contract Documents for this project. Any changes herein supersede only the specific drawings, words, or paragraphs mentioned, and the balance of the Drawings and Specifications remain in full force.

Careful note of this addendum shall be taken by all parties of interest so that proper allowance is made in all computations, estimates, and contracts, and so that all trades affected are fully advised in the performance of work that will required of them.

In the following clarifications, actions taken, such as add, replace or delete are denoted by bold text. Items revised in the Specifications are designated by a strikethrough for “deleted” and an underline for “new” when the section is reissued. Items revised on drawings are designated by a cloud line and a triangle with the number 1.

ary

Bid

City of Newport – Newport Performing Arts Center

Addendum 6, 01/20/2023

BIDDER QUESTIONS & RESPONSES

Sheet E7.01-Its shows that we are to supply a new 225amp 3-pole 225amp fused bucket in the existing

MDP on the second floor for new panel "C". There is an existing 400amp 3-pole bucket with no fuses in the existing MDP that is not connected to any feeder, can use this bucket and just install 225amp fuses for the new feeder for new panel "C"?

The design team takes no exception to utilizing the existing bucket to feed the new panel.