Portland Floor Care Sources Sought Notice .docx

THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.

The Government is requesting capability responses for flooring, tile, and grout restoration services, application of protective sealant coating, and reoccurring quarterly maintenance for the VA Portland Healthcare System (VAPORHCS) which includes the Portland Oregon and Vancouver Washington campuses.

The Government is not seeking a specific brand name protective sealant coating and is conducting market research to determine available sources for flooring, tile, and grout restoration services, application of protective sealant coating and reoccurring quarterly maintenance.

The overall scope of the work includes the following tasks:

The Contractor shall furnish all labor, supervision, supplies, tools and equipment, travel, and services necessary to complete flooring, tile, and grout restoration services (Base Year Only), application of protective sealant coating (Base Year Only), and quarterly maintenance services to approximately 92,305 square feet of flooring, tile and grout.

The flooring, tile, grout breakdown is as follows:

Vinyl Composition Tile (VCT) approximately 67,894 square feet Ceramic Tile and Grout approximately 19,013 square feet Terrazzo approximately 5,398 square feet

Restoration and Protective Sealant Application Restoration:

All services necessary to clean and prepare flooring, tile, grout for application of protective sealant coating and ongoing quarterly maintenance.

All existing sealant, polish or coating shall be completely removed to ensure application of protective sealant coating properly adheres to flooring, tile, and grout.

Protective Sealant:

The sealant shall be antimicrobial that prevents the spread of viral and bacterial infections. The sealant shall be compatible for use on VCT, grouted ceramic tile and terrazzo flooring.

This sealant shall have a long-lasting high gloss shine in appearance when it is dried.

The sealant should have slip resistant properties.

The sealant shall be inorganic with an oil, urine, and water repellant compound with sufficient particle size and surfactant package to allow deep penetration of porous tile substrates and must have a chemical adhesion mechanism.

The sealant must maintain integrity and gloss under high foot traffic and hospital equipment transportation typical in a hospital setting.

The sealant must be able to be cleaned using hospital grade cleaners (mops, floor scrubbers, steam cleaners, etc.) while maintaining integrity and gloss.

The sealant must be compatible with all required floor types (VCT, grouted ceramic tile and terrazzo flooring) while maintaining all characteristics.

The sealant shall only be applied by a certified technician.

Quarterly Maintenance Requirements:

The contractor shall provide quarterly maintenance services to all flooring, tile, and grout surfaces treated with protective sealant coating. The condition of the protective sealant coating shall be maintained to provide best visual appearance.

RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION:

· Company name

· SAM UEID #

· Address

· Business size

· Point of contact name, phone number and e-mail address

· Capability statement

· Any applicable technical specifications on sealant

· If applicable, current GSA Federal Supply Schedule contract

Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.