Portable Stadium Flooring Solicitation.pdf

Combined Synopsis/Solicitation

Document Type: Request for Quote FA700026Q0021 Portable Stadium Flooring

This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

The Request for Quotation (RFQ) number FA700026Q0021 shall be used to reference any written quote provided under this RFQ.

This acquisition does not include a small business set aside. This acquisition will be full-and-open to all business sizes.

The North American Industry Classification System (NAICS) code for this project is 326199 – All Other Plastics Product Manufacturing with a size standard of 750 Employees.

The Government bears no legal liability for the costs associated with preparing a quote. Vendors should not submit a quote unless they are willing to absorb all costs associated with submitting a quote.

NOTICE TO VENDORS: The Government reserves the right to cancel this RFQ, either before or after the closing date. In the event the Government cancels this RFQ, the Government has no obligation to reimburse a vendor for any costs.

Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse a vendor for any costs.

Before submitting a quote, please read the instructions in the addenda to Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO); RFO 52.212-1, Instructions to Offerors— Commercial Products and Commercial Services (implemented by DoD deviation 2026-O0028 Feb2026), listed below and comply with all requirements for submitting a quote. Failure to comply with all instructions contained within this synopsis/solicitation could result in the quote being ineligible for award. It is the quoter’s responsibility to ensure their quote meets all the requirements identified herein. Quoters must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The quotes will be evaluated IAW RFO 52.212-2, found herein.

The purpose of this combined synopsis and solicitation is for the purchase and delivery of 60,000 sqft of portable stadium flooring that meets the specified performance requirements (30,000 sqft minimum with another 30,000 sqft option). The bid schedule and contract CLIN schedule are below:

FA700026Q0021

CLIN SUPPLIES/SERVICES QUANTITY UNIT UNIT

PRICE

TOTAL

PRICE

Purchase and delivery of 30,000 sqft of Portable Stadium Flooring per the Salient Characteristics

1 Lot

Option

Purchase and delivery of 30,000 sqft of Portable Stadium Flooring per the Salient Characteristics

1 Lot

Delivery: Delivery must be F.O.B. Destination to United States Air Force Academy, CO 80840.

Delivery MUST be made ______________.

Ship to address: 10th Civil Engineer Squadron 8120 Edgerton Dr USAF Academy, CO 80840

Inspection/Acceptance: The Government will inspect and accept supplies at the Government’s location, U.S. Air Force Academy, CO 80840. Payment on invoices cannot be made until the Government has accepted the supplies. The contract/purchase order number must be included when shipping.

Salient Characteristics must include ALL of the following:

1. Amount: 30,000 square feet + 30,000 square feet option (up to 60,000 square feet coverage total)

2. Load Rating Minimum: 600 PSI (drivable turf protection for heavy machinery and vehicular traffic).

3. Panel Type: Internal Interlocking panels of the same size and shape to allow for quick/easy setup and layout modification.

4. Weight: Each panel should not exceed 100 lbs. (prefer 75 lbs. or less per panel to reduce injury during installation).

5. Color: Light grey with all-weather feature to reduce fading (preferred); or white (alternate).

6. Installation: Product should include any/all necessary tools to include locking wrench, bars, components, cams, and other associated parts for setup/assembly.

7. Training: Initial training, of setup and teardown, for USAFA personnel will be required.

8. Delivery: All panels should arrive on new, clean pallets with 3" height clearance to assist our team with offload, storage, and setup using standard forklift blades.

9. Material: Panels shall be constructed from durable, weather-resistant, and UV-protected materials.

10. Surface Texture: Panels shall have a non-slip surface texture to enhance safety in all weather conditions.

11. Turf Protection: The flooring system must be designed to protect the underlying synthetic turf from damage due to weight, pressure, and abrasion.

The Government will not consider any quotes that contain used, reconditioned, refurbished, gray market, or liquidated stock. The Government will not provide IUID labeling.

SOLICITATION INSTRUCTIONS

In all instances throughout this solicitation, to include the applicable provisions and clauses, any use of the word "proposal" should be understood as "quote." All instances of the word "offeror" should be understood as "quoter." All instances of the word "award" should be understood as "purchase order."

Quotes supplied in response to this solicitation are not binding. Award of this requirement will be offered to the Quoter IAW RFO 52.212-2, found herein.

The provision at RFO 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services, and the addenda listed below apply to this acquisition.

Addenda to RFO 52.212-1 RFO 52.212-1 is amended to include the following:

1. Paragraph (a) first sentence is revised as follows: “Submission of quotes. Submit signed and dated quotes via email to Ms. Katlyn Blacksten at katlyn.blacksten@us.af.mil, and Mr.

Peter Forde, at peter.forde.2@us.af.mil, before 25 September 2026 at 1:00 PM MDT.”

Note: zip files are not an acceptable format for the Air Force Network and will not go through our email system.

2. Paragraph (b) is revised as follows: “Period for acceptance of quotes. The Quoter agrees to hold the prices in its quote firm through 30 September 2026, unless another time period is specified in an addendum to the quote.”

3. Paragraph (c) is replaced with the following: “Late Submissions: Quoters are responsible for submitting quotations so as to reach the Government office designated in the solicitation by the time specified in the solicitation. Any quotes received at the Government office designated in the solicitation after the exact time specified for receipt of quotations is late and may not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late quotation would not unduly delay the acquisition.”

The following additional instructions are provided to Quoters:

4. All questions regarding this RFQ must be emailed to Ms. Katlyn Blacksten at katlyn.blacksten@us.af.mil, and Mr. Peter Forde, peter.forde.2@us.af.mil, no later than 21 September 2026 by 1:00 P.M. MDT. The questions and answers will be compiled and posted in SAM.gov under the solicitation notice.

5. The contracting officer is not responsible for locating or obtaining any information not identified in the quote. If applicable, provide a written statement that the quote incorporates all amendments to the solicitation.

mailto:peter.forde.2@us.af.mil

Quotation Preparation Instructions

1. General Instructions. The Quoter shall submit their quote on company letterhead to include the following:

Company Name Company Address

SAM UEI

Number of Employees Point of Contact Email Address Phone Number Product Warranty Information

2. IAW RFO 12.602(a) when using the Simplified Acquisition Procedures in RFO 12, contracting officers are not required to describe the relative importance of evaluation factors.

3. The vendor acknowledges that should the quote terms and conditions and/or agreement conflict with mandatory provisions of the Federal Acquisition Regulation (RFO) and other Federal law applicable to commercial acquisitions, to the extent of such conflict the RFO and Federal law govern and conflicting vendor terms and conditions and/or agreement are unenforceable and are not considered incorporated into any resultant contract.

4. Specific Instructions:

a. PRICE: Submit the price quote in accordance with the line-item structure listed in the CLIN schedule of this solicitation (listed above). Price quotes must be firm-fixed-price. Price quotes must include unit prices and extended amounts for each line item (i.e., multiply the unit price and quantity for each line item). Include the total price (i.e., sum of all extended amounts) in the price quote. Include delivery terms and schedule, any discounts, and payment terms (e.g., Net 30) with the price quote. The Government will not provide contract financing for this acquisition.

Invoice instructions shall be provided at the time of the award.

b. PAST PERFORMANCE: The vendor’s exclusions will be checked on SAM.gov.

In addition, the vendor’s supplier performance risk system (SPRS) will be assessed. Authorized representatives of the Offeror for which the assessment was conducted may access SPRS to view their own summary level scores, in accordance with the SPRS Software User’s Guide for Awardees/Contractors available at https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

c. TECHNICAL: Quoters shall provide adequate documentation to support their technical capability to meet the salient characteristic requirements. The evaluation will focus solely on whether the documentation demonstrates that the proposed products meet all the salient characteristics.

https://www.sprs.csd.disa.mil/pdf/SPRS_Awardee.pdf

DESCRIPTIVE LITERATURE. For the quote to be considered by the Government, it must meet the description specified above. Include any applicable descriptive literature, such as illustrations, specification sheets, or product brochures that clearly identify that the quote meets the Government’s requirements.

Include your best warranty and delivery schedule, as applicable.

CONTRACT DOCUMENTATION.

1. Quoters are required to be registered in the System of Award Management (SAM)

(https://www.sam.gov) at the time the quotation is submitted in order to comply with the annual representations and certifications requirements. Quoters that are not registered in SAM at the time the quotation is submitted will not be considered.

Pursuant to RFO 12.201-1, contract award will be made using Simplified Acquisition Procedures.

Vendor’s submissions will be evaluated based upon the following:

All companies must be registered in the System for Award Management at https://www.sam.gov/portal/public/SAM/ to be considered for award. The Government will not provide contract financing for this acquisition. Invoice instructions shall be provided at the time of award.

A vendor must be determined to be responsible by the Contracting Officer in order to be eligible for award. Responsibility is described in RFO Subpart 9.1, “Responsible Prospective Contractors.”

Part of the determination addresses financial capability. Please provide the names, addresses and points of contact for all financial institution organizations utilized to determine if contractor has adequate financial resources to perform the contract or the ability to obtain them to include written authority to contact the provided financial institution.

ADDENDA TO RFO 52.212-2:

BASIS OF AWARD

1. This is a competitive acquisition in accordance with RFO Part 12 Acquisition of Commercial Products and Commercial Services (implemented by DoD deviation 2026-O0028 Feb2026).

The Government will submit an offer in the form of a contract to the Quoter that represents the best value to the Government. All quotes submitted will be reviewed for completeness. Quotes that are incomplete or missing information may be considered non-responsive and excluded from the evaluation. The Government will select the awardee that represents the best value based on price, technical, and past performance.

a. Price Evaluation: The Government will rank all offers by Total Evaluated Price (TEP).

The TEP will be calculated by multiplying the unit price by quantity to confirm the extended amount quoted for the CLIN. All pricing shall be rounded to the nearest dollar.

The total proposed price will be evaluated for fairness and reasonableness RFO 12.204. If https://www.sam.gov/portal/public/SAM/ there is a conflict between the quoted unit price and the extended amount, the unit price shall be used to determine the TEP. The lowest price quote may not necessarily be selected.

b. Technical Evaluation: The quote with the lowest Total Evaluated Price (TEP) will be evaluated for Technical Acceptability and assigned a rating of "Acceptable" or "Unacceptable," based on the evaluation team’s review of the proposed product’s salient characteristics compared to the requirements identified in this solicitation.

If a quote DOES NOT clearly demonstrate that it meets all mandatory minimum salient characteristics and requirements of this solicitation, the quote will be rated "Unacceptable."

Unacceptable quotes will no longer be considered for award, and evaluation for that Quoter will stop. If the quote is rated as "Acceptable," the quote will next be evaluated for Past Performance.

c. Past Performance Evaluation: Past performance information will be based on information gathered using the Offeror's Unique Entity Identifier (UEI) code, obtained through the System for Award Management (SAM) at sam.gov, and in accordance with DFARS 252.204-7024, Notice on the Use of Supplier Performance Risk System (SPRS) (Mar 2023). The Government reserves the right to utilize any source to verify past performance.

The Quoter's past performance will be rated as either "Acceptable," "Unacceptable," or "Neutral" based on the following criteria:

• Acceptable: The Offeror's SPRS record reflects a generally positive performance history, demonstrating a consistent record of successful contract completion, on-time delivery, and adherence to quality standards. To receive an "Acceptable" rating, the Offeror's SPRS record should, at a minimum, show no instances of significant negative performance (e.g., major quality defects, termination for default) within the past three years.

• Unacceptable: The Offeror's SPRS record reflects a history of unsatisfactory performance, late deliveries, poor quality, failure to meet contractual requirements, or significant negative performance indicators within the past three years. This includes Formal Cure Notices or Show Cause Letters related to performance, Termination for Default or Cause, significant quality defects requiring extensive rework, late deliveries that significantly impacted project schedules, and unresolved disputes or claims.

• Neutral: If the Offeror does not have a record of past performance in SPRS under the Product Service Code (PSC) of the items being purchased, or if the available past performance data is not relevant to the scope and complexity of this procurement, the Offeror will receive a "Neutral" rating. A neutral rating will not be evaluated favorably or unfavorably. Offerors with a neutral rating will not be penalized. A neutral rating does not guarantee award.

The Government reserves the right to use any past performance history source for verification, including but not limited to: interviews with past customers, Contractor Performance Assessment Reporting System (CPARS), and other publicly available information. In cases where information from SPRS conflicts with other sources, the Government will consider all available information to determine the most accurate assessment of the Offeror's past performance. The government has the final authority to make a determination.

2. If the lowest-priced-technically acceptable quote is judged to have an “Acceptable” past performance assessment rating and is determined to be responsible, that quote represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that Quoter without further consideration of any other quotes.

3. The Government reserves the right to award on an "All, Some, or None" basis.

4. Discussions. The Government intends to award a purchase order without discussions with respective Quoters. The Government, however, reserves the right to conduct discussions if deemed in its best interest.

The clauses at RFO 52.212-4, Terms and Conditions—Commercial Products and Commercial Services (implemented by DoD deviation 2026-O0028 Feb2026), and the addenda listed below applies to this acquisition:

ADDENDA TO RFO 52.212-4

Text in paragraph (d) is deleted and replaced with the following:

(d) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties with the exception of certain changes such as administrative changes including changes in paying office, appropriation data, etc.

authorized by the Federal Acquisition Regulation and its supplements that may be made unilaterally by the Contracting Officer, for a complete list of changes that may be made unilaterally, see RFO 43.203.

ADDITIONAL CLAUSES

5352.201-9101 USAFA Ombudsman Effective Date 2023-07

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mr. James Anderson, 8110 Industrial Drive, STE 103, USAFA, CO 80840, Telephone number 719-333-2074, FAX 719-333-9018, Email:

james.anderson.72@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256- 2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

All provisions and clauses regulations references are found either in the Revolutionary FAR (Federal Acquisition Regulation) Overhaul (RFO); Revolutionary Federal Acquisition Regulation (FAR) Overhaul, Defense FAR Supplement (DFARS), Department of the Air Force Federal Acquisition Regulation Supplement (DAFFARS) and may be viewed under https://www.acquisition.gov/RFO-overhaul. These applicable provisions and clauses will be incorporated either by reference or in full text and made part of the contract upon award. NOTE:

ALL PROVISIONS WILL BE REMOVED AT TIME OF AWARD BUT SHALL REMAIN

PART OF THE CONTRACT FILE.

The full text of these clauses and (*) provisions may be assessed electronically at the website:

www.acquisition.gov. NOTE: ALL PROVISIONS WILL BE REMOVED AT TIME OF

AWARD BUT SHALL REMAIN PART OF THE CONTRACT FILE.

Defense Priorities and Allocations System (DPAS) and assigned rating do not apply to this acquisition.