Portable Air Compressor .doc

Specification

260 CFM Portable Air Compressor

The following specification is intended to describe a 260 CFM Portable Air Compressor minimum capacity screw type, heavy duty, trailer mounted, and industrial quality compressor. The complete unit must meet all applicable Federal and State vehicle and OSHA regulations. The entire unit and all its components must be heavy duty and constructed for continuous extreme duty service.

Completeness The price quoted in any proposal submitted shall include all items of labor, materials, tools, equipment, and other costs necessary to fully complete the manufacture and delivery of the Portable Air Compressor pursuant to these specifications.

Any part or detail which makes the Portable Air Compressor complete and ready for service shall not be omitted, even though such part or detail is not mentioned in these specifications.

Conformity

All parts not specified shall be manufacturer’s best quality and shall conform in materials, design, or workmanship to the best practice known in the Portable Air Compressor industry. All parts shall be new and in no case will used, reconditioned or obsolete parts be accepted. The parts on all Portable Air Compressor provided by the manufacturer should be interchangeable.

INSTRUCTIONS FOR COMPLETING TECHNICAL SPECIFICATION SHEET

Please complete the checklist for technical specifications set forth below. Each Bidder must indicate whether it can meet the technical specifications by inserting an “X” next to each specification. The “X” will demonstrate that the Bidder’s offering meets the technical specification. If a Bidder cannot meet a technical specification, then the Bidder must give an explanation for each exception and for equipment that is not available or that will be dealer installed. All explanations must be provided in detail on separate pages along with the justification as to why the alternative equipment or deliverables will be as good as the equipment or deliverables described in the detailed specifications for desired items. A copy of the vendor specification proposal must be provided. Following these instructions is essential for proper bid evaluation. If a Bidder fails to provide requested information or if information on a quote is found to be false or misleading, the quote will be rejected as unresponsive.

The following abbreviations must be used by interested Bidders:

X

Meeting Specification

N/A

Not Available

DI

Dealer Installed

AE

Approved equal process

1. Engine Requirements:

____ 1.1 Heavy duty 4 cylinder shall be Diesel power (Yanmar / 4TNV98T preferred) or approved equal with tier IV certification (minimum). Bidders shall certify the Portable Air Compressor engine supplied pursuant to this RFQ and contract shall meet tier IV emission standards certification in accordance with 40CFR Part 1039. Information is required with bid.

____ 1.2 The engine shall have a minimum of 79 Hp per SAE J 1349 or largest engine available or approved equal.

____ 1.3 Exhaust emissions and noise level shall comply with all applicable Federal and State of Maine standards and spark arrestor muffler .

____ 1.4 The engines shall have an automated shut down shut down that is regulated by the oil pressure and coolant temperature.

____ 1.5 Engine shall have a full flow spin-on type oil filter.

____ 1.6 Engine shall have an in-line fuel/water separator.

____ 1.7 Engine shall come with a heavy-duty two stage dry type air filter.

____ 1.8 Engine shall be water cooled with anti-freeze protection to -35° degrees Fahrenheit.

____ 1.9 Engine shall a heavy-duty industrial radiator.

____ 1.10 Engine shall have an industrial type under hood muffler with bent elbow.

____ 1.11 Engine shall have a cold weather starting aid.

____ 1.12 Engine shall come with a 35 amp alternator.

____ 1.13 Battery shall be a minimum of 1000 CCA, 12VDC maintenance free.

____ 1.14 Engine and compressor shall be shock-mounted on a steel frame.

____ 1.15 Manually operated master battery disconnect switch must be mounted in a place readily accessible to operator for (Lock-Out Tag Out). Cole Hersee switch is M-284 batteries switch and the lock out level is 2405 or approve equal, hooked on the negative cable side.

2. Compressor and Related Equipment Requirements:

____ 2.1 Compressor shall be of a rotary screw design.

____ 2.2 Compressor shall have an air/ oil separator system to restrict output line carry-over oil to10 P.P.M. in discharge air.

____ 2.3 Compressor shall have an air to oil finned tube cooler.

____ 2.4 Compressor shall come with a 25 micron spin-on type oil filter.

____ 2.5 Compressor shall have its own heavy duty two stage dry type air filter.

____ 2.6 Engine to compressor coupling shall be of a flexible design.

____ 2.7 Compressor shall have an oil level sight gage.

____ 2.8 Compressor shall have one discharge manifold with four 1 ¼” inch outlets, three outlets to have velocity valves, ball valves with 1” inch service connections.

____ 2.9 The fourth valve to have a 1 ¼” inch ball valve and 1 ¼” inch threaded service connection.

3. Performance Specification Requirements:

____ 3.1 Compressor shall have an actual free-air delivery of 260 CFM.

____ 3.2 Compressor shall have an operating pressure of 125 PSI.

____ 3.3 Operating pressure shall range from 80 to 125 PSI.

____ 3.4 Compressor shall have an ambient temperature operating range from -20° degrees to 110° degrees Fahrenheit.

4. Instrumentation and Gages Requirements:

____ 4.1 Gauge panel shall have a discharge air pressure gauge.

____ 4.2 Gauge panel shall have a discharge air temperature gauge.

____ 4.3 Gauge panel shall have an engine oil pressure gauge.

____ 4.4 Gauge panel shall have a water temperature gauge.

____ 4.5 Gauge panel shall have a voltmeter.

____ 4.6 Gauge panel shall have a fuel level gauge with low fuel shut down.

____ 4.7 Gauge panel shall have an engine hour meter.

____ 4.8 Gauge panel shall have air service indicators for the compressor and the engine.

5. Safety Equipment Requirements:

____ 5.1 Engine and compressor shall meet U.S.E.P.A. regulations for noise emissions applicable to portable air compressors.

____ 5.2 Compressor shall have a high discharge air temperature shutdown.

____ 5.3 Engine shall have a high temperature shutdown.

____ 5.4 Engine shall have a low oil pressure shutdown.

____ 5.5 Engine shall have a fan guard.

____ 5.6 Compressor shall have automatic unloading.

____ 5.7 Compressor shall have an excessive pressure relief valve.

____ 5.8 Compressor shall have a pressure regulator.

____ 5.9 Compressor shall have a minimum pressure valve.

____ 5.10 Compressor shall have an OHSA approved safety valve (velocity fuse).

6. Air compressor Enclosure Requirements:

____ 6.1 Compressor and engine compartment shall be fully enclosed, with acoustical insulation.

____ 6.2 Enclosure shall have accessible openings for servicing and maintenance.

____ 6.3 Access doors shall have gas lift cylinders.

7. Lights and Wiring Requirement:

7.1 Exterior lighting to include marker lamps, stop and turn signals license plate light and bracket, all lights must be rubber mounted LED. Exterior lights must conform to ICC wiring and have stop/tail lights independent of directional lights (see wiring diagram attached for details).

____ 7.2 Taillights and marker lights shall be located in a light bar that is not mounted to the fender.

____ 7.3 The trailer shall be wired for ICC, and shall include two taillight on each side.

7.4 All exterior trailer wiring to be run in suitable weather resistant loom or conduit which terminates in a weatherproof junction box on the tongue of the trailer.

7.5 The trailer umbilical which leads to the truck light socket should terminate with a seven (7) prong male plug and the part number is (PHI 15730). This plug shall have round pins not the flat R.V type and begin at the weather tight junction box.

7.6 All wire splices shall be either soldered or barrel connected and covered with automotive type shrink tubing (Scotch type wire connections and / or electrical tape are not acceptable in any application).

____ 7.7 All wiring must be protected by wire loom and be weatherproof, soldered connections and heat shrink wrap must be used on all wiring.

____ 7.8 All wiring and hoses shall be mounted routed and fastened in a professional manner to prevent chafing, rubbing, etc.

All exterior trailer wiring to be run in suitable weather resistant loom or conduit which terminates in a weatherproof junction box on the tongue of the trailer. The trailer umbilical which leads to the truck light socket should terminate with a seven (7) pin female plug and begin at the weather tight junction box.

8. Trailer Requirement:

____ 8.1 Unit shall come equipped with a pintle eye with the dimensions of 3” I.D eye with a 1 5/8” section drawbar.

____ 8.2 Shall have the capability of vertical adjustment of 18” inches to 32” inches.

____ 8.3 Shall have minimum two (2) 3/8” inch grade 80 safety chains with slip safety hooks with OHSA approved spring loaded safety latches.

____ 8.4 Trailer axle shall be of a minimum capacity of 2,200 Lbs, with a Torflex design suspension preferred.

____ 8.5 Trailer shall have steel, polyethylene fenders with splash guards. Fenders need to be of heavy duty design that will withstand the vibration of the machine.

____ 8.6 Trailer tongue shall be “A” frame construction with sufficient length to allow the unit to be towed by a single axle or two (2) axle dump truck with a body apron ( Heavy Duty telescoping type drawbar is acceptable).

____ 8.7 Trailer frame and tongue should be designed and constructed of material appropriate for the weight of the unit including a reasonable reserve.

____ 8.8 The unit shall have 2,000 lbs parking jack on the tongue.

____ 8.9 Shall have a steel rear bumper if equipped.

____ 8.10 Compressor shall have a lifting bail.

____ 8.11 Electric brakes are required, to include emergency break-away system.

9. Tire and Wheel Requirement:

____ 9.1 Trailer shall be equipped with LT225-75R15, (load range D or approve equal).

____ 9.2 The tire shall be Bridgestone/Michelin preferred or approved equal.

____ 9.3 Shall be one piece heavy duty wheel that is tubeless design, with baked on white powder coat paint.

____ 9.4 Trailer shall come with spare tire of the same size, load range and wheel design mounted on the trailer tongue.

10. Paint Requirement:

____ 10.1 The Portable Air Compressor shall be painted the manufacturer's standard colors.

____ 10.2 All metal shall be free of rust and mill scale and prepared (bead blasted) for primer and finish paint coat.

____ 10.3 The trailer shall have corrosion preventative compound undercoating.

____ 13.4 All paint and primers must be lead free.

____ 10.5 One (1) spray can of touch up paint.

____ 10.6 Unit paint code required.

11. Warranty Requirement:

____ 11.1 Manufacture’s standard warranty will apply.

____ 11.2 Terms and conditions of warranty must be provided with bid proposal.

____ 11.3 Manufacturer’s warranty will start with MDOT in-service date.

____ 11.4 Terms and conditions of warranty must be provided with bid proposal (Warranty must be clearly defined and all components covered must be clearly listed and identified).

____11.5 In-Service Date: Warranty on Portable Air Compressor (not placed in service immediately because of time lag due to installation of components, special equipment, seasonal usage or other delays) shall be warranted from the date the vehicle is the actual placed in service. MDOT Fleet Services Augusta shall notify the vendor in writing of "in service" date.

____ 11.6 During the term of the manufacturer's warranty Fleet Services reserves the right to perform any and all warranty "in house" to meet operational needs or demand with the exception of Portable Air Compressor. Fleet Services will recover all parts and labor cost as allowed by manufacturer's flat rate manual. O.E.M parts may be supplied at no cost by the manufacturer, dealer or may be purchased by Fleet Services on the open market to meet operational demand. Any and all defective parts will be returned to the manufacturer or dealer upon request.

____ 11.7 Vendor shall be (100%) responsible for all repair costs to include parts, labor during the warranty period.

12. Vandalism Protection Requirement:

____ 12.1 The Portable Air Compressor shall be supplied with a vandal proof engine compartment and fuel tank.

____ 12.2 Locking panel for compartment(s) are acceptable.

13. Manuals& Software Requirement:

____ 13.1 There shall be 2 operators manuals per unit.

____ 13.2 There shall be 2 Shop repair manuals or CDs per unit.

____ 13.3 There shall be 2 parts manuals or CDs per unit.

____ 13.4 There shall be 2 Equipment parts manuals or CDs per unit.

14. Training Requirement:

____ 14.1 Training for Operation and Maintenance personnel to be provided by the Portable Air Compressor manufacturer, to include a minimum of 4 hours of training to take place within State of Maine DOT Regions. This Training may be videotaped by Maine DOT for future use by Maine DOT trainers.

____ 14.2 Any and all training must be performed by a factory certified trainer and not by sales personnel.

____ 14.3 All manufacture training programs being offered, need to be defined in detail and a written proposal of what those programs will entail and submitted with bid packet.

15. General Requirement:

____ 15.1 All pinch point and danger shall be clearly marked.

____ 15.2 Successful bidder shall provide Portable Air Compressor line sheets.

____ 15.3 Equipment must be fully inspected, serviced, fully assembled, and ready to work upon delivery.

____ 15.4 Be it known that these specifications are a minimum and that bids will be evaluated on based on price, warranty, manufacturer’s performance data, delivery schedule, parts availability and other items deemed appropriate.

____ 15.5 Bidders to supply a detailed specification sheet with their bid proposals listing exactly what is being offered (not a reference to a web site) and to certify that they have service facilities in Maine, staffed with trained service technicians and stocked with repair parts for the equipment which is bid.

Failure to provide this information may cause the bid to be rejected. The Maine DOT reserves the right to reject any and all bids.

____ 15.6 All hardware installed shall not obstruct any lubrication points.

____ 15.7 All hardware installed shall not obstruct or interfere with any Portable Air Compressor component or system.

____ 15.8 All safety, warning and instructional decals must be properly displayed and appropriate for application.

____ 15.9 Maine DOT Fleet Services reserves the right to pre-inspect the equipment before delivery.

____ 15.10 Exceptions to specifications shall be listed on a separate paper and noted as exceptions and submitted with bid proposal. If exceptions are not listed as such it shall be considered that the vendor will comply with all specifications as listed.

____ 15.11 Equipment offered must comply with applicable Federal and State of Maine laws.

____ 15.12 Two (2) sets of keys shall be furnished with each Portable Air Compressor.

____ 15.13 Upon delivery of unit or units all necessary paper work such as (Certificate of Origin, dealer's certificate and invoices) shall accompany unit and units.

____ 15.14 All bid proposals will include shipping and delivery to:

Maine Department of Transportation Fleet Services, 105 Capitol St. Augusta, Me 04333.

16. Services Requirement:

____ 16.1 The Maine Department of Transportation’s objective is to have the vendor provide warranty and service at facilities that are as close as possible to localities where the Portable Air Compressor will be used. To that end, the Maine Department of Transportation desires that the vendors will have warranty and service facilities located within 75 miles of each division headquarters, Scarborough, Augusta, Dixfield, Bangor and Caribou.

____ 16.2 Vendors must provide a list of bidder service center locations.

____ 16.3 Bidders must supply a written explanation describing such things as the locations of the facilities, the times the facilities will be available for use, qualifications of the staff at the facilities and how the vendor will provide warranty and service at these service facilities. (Explain in a written document submitted with the proposal).

17. Bid Submission Requirement:

____ 17.1 In addition to required information as exhibited in the specifications, the Bidder shall also provide:

· Warranty and extended warranty data for Portable Air Compressor, trailer, and all sub-components.

· Specifications required on the proposed Portable Air Compressor.

· Failure to supply the required documentation may render the bid non-responsive.

Prior to any vehicles being accepted by, and any partial payment being made by The Maine Department of Transportation/Fleet Services, all vehicles will be inspected for compliance to these Technical specifications. The inspections will be performed by Maine DOT/Fleet Services or their designated representative.

Exceptions and Questions: All exceptions must be asked during the bid period by submitting your requests and / or questions through the Question and Answer link on the Solicitation Details View page. Your answer will appear there as well. It is the vendor’s responsibility to log in to view all questions and answers posted there. Questions and answers obtained any other way will not be valid for this RFQ.

PAS 2/10/2014