Port Security Barrier (PSB) System Statement of Work (SOW).doc

PR #:

STATEMENT OF WORK

STATEMENT OF WORK (SOW)

FOR

To task performing Out of Water upkeep maintenance of Port Security Barrier (PSB) system and components.

Solicitation Number & Date: N6279320084

1.0 GENERAL

1.1 Background

The Port Security Barrier (PSB) is effective only when it operated in accordance with design drawings. Any barrier sections with fallen netting, sinking modules, or open gates will be clearly visible to hostile craft and an obvious point of attack to assess the material condition of the PSB system and its ability to meet its intended security function. Failed components (e.g. broken connector or safety chain, missing pontoon, broken fence net) components showing a deteriorating condition likely leading to a failure (e.g. dredge hose connector with large tears in the cover exposing the connector chain, excessively frayed netting or wire rope, etc). The purpose of this project is to perform out of water maintenance of the port security barriers in an environment more suitable repairs and inspections.

1.2 Scope

The contractor shall remove 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C and SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual. Clean (i.e., pressure wash) PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth and perform an inspection to identify components that require repair/replacement. Repair and replace componence as needed. Reinstall the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C and SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual. The contractor will coordinated all removal and installation with Newport News Shipbuilding and Supervisor of Shipbuilding, Conversion and Repair, USN, Newport News (SUPSHIPNN) Code 159.

1.3 OBJECTIVE

To task performing Out of Water upkeep maintenance of Port Security Barrier (PSB) system and components.

1.4 APPLICABLE DOCUMENTS

No known items at the time of this SOW.

1.4.1 Compliance Documents

No known items at the time of this SOW.

1.4.2 Reference Documents

The following documents will be provided to the Contractor in performing the work described in this document:

1. Naval Facilities Engineering Command (NAVFAC) Drawings 6525652 and 6525658

2. SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual

3. General Arrangement Drawing Number 384390 Rev C

4. Operating Manual for Port Security Barriers, NAVFAC CR-6314-OCN

2.0 SPECIFIC REQUIREMENTS/TASKS

1. The contractor shall remove the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C. The contractor will coordinated all removal with Newport News Shipbuilding and Supervisor of Shipbuilding, Conversion and Repair, USN, Newport News (SUPSHIPNN) Code 159.

2. Clean (i.e., pressure wash) PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth.

3. Perform an inspection to identify components that require repair/replacement.

4. The contractor will order parts/components, in accordance with NAVFAC Drawings 6525652 and 6525658, needed for replacement. The Contractor will provide all parts/components needed. Parts/components not used during refurbishment will be turned over NNS as spare parts.

5. Replace PSB system components/items needed to keep the PSB in a serviceable condition in accordance with SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual, NAVFAC Drawings 6525652 and 6525658, and NNS Drawing 384390. Inspections and Operation shall be conducted in accordance with SUPSHIPNN Port Security Barrier (PSB-P Variant) Maintenance Manual and any other additional GFI provided by the Supervisor.

6. Provide crane, forklift and other support (including personnel, barges) for the disassembly/removal of PSB modules (approximately 8000 lbs), buoys (approximately 10,000 lbs) and anchors (approximately 66,000 lbs).

7. Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation.

8. The contractor shall install the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C. The contractor will coordinated all installation with Newport News Shipbuilding and Supervisor of Shipbuilding, Conversion and Repair, USN, Newport News (SUPSHIPNN) Code 159.

9. The contractor shall provide a Business Continuity Plan in case of act of terrorism and the barrier system needs be reinstalled before maintenance is completed.

2.1 TASK ONE. Remove the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6 in accordance with the General Arrangement Drawing Number 384390 Rev C.

2.1.1 Remove the above componence in accordance with Chapter 4 of Reference 2.

2.2 TASK TWO. Clean (i.e., pressure wash) PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender to remove sea growth.

2.3 TASK THREE. Inspect the PSB systems components, 32 PSB modules, 5 buoys, 5 anchors, 1 marine fender in accordance with Chapter 1 of Reference 2.

2.2.1 Inspect the components in accordance with Chapter 1 of Reference 2.

2.2.2 Table 1-1 of Reference 2 provides a quick reference chart showing the periodicity of inspection and maintenance criteria.

2.2.3 The inspection results shall be reviewed with SUPSHIPNN to assess the material condition of components and their ability to meet its intended security function.

2.4 TASK FOUR. Order parts/components identified in Task needed that are needed for repair / replacement

2.3.1 Replacement parts/components shall be supplied by a Manufacturer that is licensed by the Government to manufacture Port Security Barrier-P components that are in accordance with Reference 1. Below is a quick reference of a parts/components list.

Module-Related Parts Major

Buoy-Related Parts Major

Latch-Related Parts Major

Module-Related Parts

Buoy-Related Parts

Buoy-Related Parts

2.5 TASK FIVE. Replace PSB system components/items needed to keep the PSB in a serviceable condition

2.5.1 Replace PSB system components/items indentified for replacement/repaire and reeded to keep the PSB in a serviceable condition in accordance with Chapter 3 of Reference 2 and in acoordance with Reference 1..

2.6 TASK SIX. Provide crane, forklift and other support (including personnel, barges) for the disassembly/removal of PSB modules (approximately 8000 lbs), buoys (approximately 10,000 lbs) and anchors (approximately 66,000 lbs).

2.7 TASK SEVEN. Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation.

2.3.1 Prepare and assemble the PSB sections, buoys, anchors and marine fender for transport back to NNS for reinstallation. components in accordance with Chapter 3 of Reference 2 and in acoordance with Reference 1.

2.8 TASK EIGHT. The contractor shall install the 32 modules, 5 anchors and 5 buoy and 1 marine fender located at Newport News Shipbuilder piers 5 and 6.

2.9 TASK NINE. The contractor shall provide a Business Continuity Plan in case of act of terrorism and the barrier system needs be reinstalled before maintenance is completed in accordance paragraph 4.8.

3.0 CONTRACTOR PERSONNEL

It is the responsibility of the contractor to propose qualified contractor personnel to perform all requirements specified in this SOW.

3.1 QUALIFIED PERSONNEL

The Contractor shall provide qualified personnel to perform all requirements specified in this SOW.

3.2 CONTINUITY OF SUPPORT

The Contractor shall ensure that the contractually required level of support for this requirement is maintained at all times. The Contractor shall ensure that all contract support personnel are present for all hours of the workday. If for any reason the Contractor staffing levels are not maintained due to vacation, leave, appointments, etc., and replacement personnel will not be provided, the Contractor shall provide e-mail notification to the Contracting Officer’s Representative (COR) prior to employee absence. Otherwise, the Contractor shall provide a fully qualified replacement.

3.3 KEY PERSONNEL

Before replacing any individual designated as Key by the Government, the Contractor shall notify the Contracting Officer no less than 15 business days in advance, submit written justification for replacement, and provide the name and qualifications of any proposed substitute(s). All proposed substitutes shall possess qualifications equal to or superior to those of the Key person being replaced, unless otherwise approved by the Contracting Officer. The Contractor shall not replace Key Contractor personnel without approval from the Contracting Officer. The following Contractor personnel are designated as Key for this requirement. Note: The Government may designate additional Contractor personnel as Key at the time of award.

Project Manager

3.3.1 Contractor Key personnel shall not be assigned by the Contractor to more than one key position for this requirement.

3.4 PROJECT MANAGER

The Contractor shall provide a Project Manager who shall be responsible for all Contractor work performed under this SOW. The Project Manager shall be a single point of contact for the Contracting Officer and the COR. The name of the Project Manager, and the name(s) of any alternate(s) who shall act for the Contractor in the absence of the Project Manager, shall be provided to the Government as part of the Contractor's proposal. The Project Manager is further designated as Key by the Government. During any absence of the Project Manager, only one alternate shall have full authority to act for the Contractor on all matters relating to work performed under this contract. The Project Manager and all designated alternates shall be able to read, write, speak and understand English. Additionally, the Contractor shall not replace the Project Manager without prior approval from the Contracting Officer.

3.4.1 The Project Manager shall be available to the COR via telephone between the hours of 0730 and 1530 EST, Monday through Friday, and shall respond to a request for discussion or resolution of technical problems within 2 hours of notification.

3.5 EMPLOYEE IDENTIFICATION

3.5.1 Contractor employees visiting Government facilities shall wear an identification badge that, at a minimum, displays the Contractor name, the employee’s photo, name, clearance-level and badge expiration date. Visiting Contractor employees shall comply with all Government escort rules and requirements. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

3.5.2 Contractor employees working on-site at Government facilities shall wear a Government issued identification badge. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent (in meetings, when answering Government telephones, in e-mail messages, etc.) and display the Government issued badge in plain view above the waist at all times.

3.6 EMPLOYEE CONDUCT

Contractor’s employees shall comply with all applicable Government regulations, policies and procedures (e.g., fire, safety, sanitation, environmental protection, security, “off limits” areas, and possession of weapons) when visiting or working at Government facilities. The Contractor shall ensure Contractor employees present a professional appearance at all times and that their conduct shall not reflect discredit on the United States. The Project Manager shall ensure Contractor employees understand and abide by the United States established rules, regulations and policies concerning safety and security.

3.7 REMOVING EMPLOYEES FOR MISCONDUCT OR SECURITY REASONS

The Government may, at its sole discretion (via the Contracting Officer*), direct the Contractor to remove any Contractor employee from NNS facilities for misconduct or security reasons. Removal does not relieve the Contractor of the responsibility to continue providing the services required under the contract. The Contracting Officer will provide the Contractor with a written explanation to support any request to remove an employee.

4.0 OTHER APPLICABLE CONDITIONS

No known items at the time of this SOW.

4.1 SECURITY

Contractor access to classified information is not currently required under this SOW. However, the Government at a later date may require all Contractor personnel to have Secret clearances. Accordingly, all Contractor employees provided for this requirement must be eligible for a Secret Clearance.

4.2 Period of Performance

The period of performance for this contract is 90 days from the date of award.

4.3 PLACE OF PERFORMANCE

The primary place of performance will be the Contractor’s facilities with occasional visits to the SUPSHIPNN at 4101 Washington Ave, Newport News, VA, 23607.

4.4 HOURS OF OPERATION

Contractor employees shall perform all work between the hours of 0730 and 1530 EST, Monday through Friday (except Federal holidays). There will occasions when Contractor employees may be required to work other than normal business hours, including weekends and holidays, to fulfill requirements under this SOW.

4.5 Travel

Contractor travel shall not be required for this requirement.

4.6 POST AWARD CONFERENCE

The Contractor shall attend a Post Award Conference with the Contracting Officer and the COR no later than 05 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss the technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at 4101 Washington Ave, Newport News, VA, 23607, Bldg 2 or via teleconference.

4.7 PROJECT PLAN

The Contractor shall provide a draft Project Plan at the Post Award Conference for Government review and comment. The plan, at a minimum, shall include: (a) list of work to be performed; (b) project schedule; (c) description of intended results; (d) role of key personnel, if applicable and (e) how quality of service (project) will be maintained throughout life of contract. The Contractor shall provide a final Project Plan to the COR not later than 5 business days after the Post Award Conference.

4.8 BUSINESS CONTINUITY PLAN

The Contractor shall prepare and submit a Business Continuity Plan (BCP) to the Government. The BCP Plan shall be due five (5) business days after the date of award, and will be updated on an annual basis. The BCP shall document Contractor plans and procedures to maintain support during an emergency, including natural disasters and acts of terrorism. The BCP, at a minimum, shall include the following:

· A description of the Contractor’s emergency management procedures and policy

· A description of how the Contractor will account for their employees during an emergency

· How the Contractor will communicate with the Government during emergencies

· A list of primary and alternate Contractor points of contact, each with primary and alternate:

· Telephone numbers

· E-mail addresses

4.8.1 Individual BCPs shall be activated immediately after determining that an emergency has occurred, shall be operational within 24 hours of activation or as directed by the Government, and shall be sustainable until the emergency situation is resolved and normal conditions are restored or the contract is terminated, whichever comes first. In case of a life threatening emergency, the COR shall immediately make contact with the Contractor Project Manager to ascertain the status of any Contractor personnel who were located in Government controlled space affected by the emergency. When any disruption of normal, daily operations occur, the Contractor Project Manager and the COR shall promptly open an effective means of communication and verify:

· Key points of contact (Government and contractor)

· Temporary work locations (alternate office spaces, telework, virtual offices, etc.)

· Means of communication available under the circumstances (e.g. email, webmail, telephone, FAX, courier, etc.)

· Essential Contractor work products expected to be continued, by priority

4.8.2 The Government and Contractor Project Manager shall make use of the resources and tools available to continue contracted functions to the maximum extent possible under emergency circumstances. Contractors shall obtain approval from the Contracting Officer prior to incurring costs over and above those allowed for under the terms of this contract. Regardless of contract type, and of work location, Contractors performing work in support of authorized tasks within the scope of their contract shall charge those hours accurately in accordance with the terms of this contract.

4.9 PROGRESS REPORTS

The Project Manager shall provide a Daily progress report to the Contracting Officer and COR via electronic mail. This report shall include a summary of all Contractor work performed, including a breakdown of labor hours by labor category, all direct costs by line item, an assessment of technical progress, schedule status, any travel conducted and any Contractor concerns or recommendations for the previous reporting period.

4.10 PROGRESS MEETINGS

The Project Manager shall meet with the COR on a weekly basis to discuss progress, exchange information and resolve emergent technical problems and issues. These meetings shall take place at the Government's facility; at the Contractor’s facility; or via teleconference.

4.11 GENERAL REPORT REQUIREMENTS

The Contractor shall provide all written reports in electronic format with read/write capability using applications that are compatible with DHS workstations (Windows XP and Microsoft Office Applications).

4.12 INTELLECTUAL PROPERTY

No known items at the time of this SOW.

4.13 PROTECTION OF INFORMATION

Contractor access to proprietary information is not required under this SOW. Contractor employees shall safeguard this information against unauthorized disclosure or dissemination in accordance with the law and Government policy and regulation if accessed.

4.14 SECTION 508 COMPLIANCE

In accordance with the DHS accessibility Requirements Tool (DART 2.0), Section 508 does not apply to SUPSHIPNN deliverables.

5.0 GOVERNMENT FURNISHED PROPERTY

The Government will provide the following property to the Contractor for work required under this contract. All Government furnished property under this contract shall remain the property of the Government.

5.1.1. The following Government furnished property will be subject to pick up, cleaning, and delivery under this contract:

32 PSB modules, 5 anchors and 5 buoy and 1 marine fender and connecting components.

5.1.2. The contractor shall assume the responsibility for property that in damaged in kind while in its possession. The Contracting Officer has the right to determine whether the contractor will be required to replace damaged in kind, or to reimburse the Government for the value of the damaged article.

5.1.3 Items provided to the contractor for servicing and have been inspected by the contractors’ designated representative(s) shall be returned in good condition. Items that have been damaged while under the contractor’s care shall be replaced by the Contractor.

5.1.4 The number of Government furnished items are subject to change due to decisions by the Government to add, subtract, discard, retire, phase out, surplus, replace, or fail to replace items. The Government retains the right to make changes to inventory without prior notice to the contractor. The Government’s decision to change the number of Government furnished items will not entitle the contractor to any equitable adjustment, modification, change in contract price, claim, damages, or other compensation.

5.1.5 The Contractor shall use Government furnished facilities, property, equipment and supplies only for the performance of work under this contract, and shall be responsible for returning all Government furnished facilities, property, and equipment in good working condition, subject to normal wear and tear.

5.1.6 The Government will provide information, data and documents to the Contractor for work required under this contract. The Government will provide copies of the references cited in SOW 1.4 at the Post Award Conference.

5.1.7 The Contractor shall not release Government furnished information, data and documents to outside parties without the prior and explicit consent of the Contracting Officer.

6.0 CONTRACTOR FURNISHED PROPERTY

The Contractor shall furnish all facilities, materials, equipment and services to fulfill the requirements of this contract, except for the Government Furnished Resources specified in SOW 2.0 and SOW 5.0.

7.0 GOVERNMENT ACCEPTANCE PERIOD

The COR will review deliverables prior to acceptance and provide the contractor with an e-mail that provides documented reasons for non-acceptance. If the deliverable is acceptable, the COR will send an e-mail to the Contractor notifying it that the deliverable has been accepted.

7.1 The COR will have the right to reject or require correction of any deficiencies found in the deliverables that are contrary to the information contained in the Contractor’s accepted proposal. In the event of a rejected deliverable, the Contractor will be notified in writing by the COR of the specific reasons for rejection. The Contractor may have an opportunity to correct the rejected deliverable and return it per delivery instructions.

7.2 The COR will have 10 business days to review deliverables and make comments. The Contractor shall have 15 business days to make corrections and redeliver.

7.3 All other review times and schedules for deliverables shall be agreed upon by the parties based on the final approved Project Plan. The Contractor shall be responsible for timely delivery to Government personnel in the agreed upon review chain, at each stage of the review. The Contractor shall work with personnel reviewing the deliverables to assure that the established schedule is maintained.

8.0 DELIVERABLES

The document listed in paragraph 1.4.2 d will be provided to the Contractor in performing the work described in this document. The Contractor shall consider items listed in paragraph 5.1.1 as Deliverables, delivered on the delivery due dates, and must be reviewed and/or approved by the COR prior to deliver.

LAST UPDATED: 03/242020

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