Vedor Instructions.docx

ADDENDUM 52.212-1 INSTRUCTIONS TO QUOTERS—COMMERCIAL ITEMS:

A. The Government intends to award a contract resulting from this solicitation to the responsible offeror whose quote package conforms to the solicitation, provides the Lowest Price Technically Available (LPTA) for a product or service meeting or exceeding the acceptability standards set forth in the solicitation. This requirement will be awarded using the procedures under FAR Subpart 13.5, Simplified Acquisition Procedures. Accordingly, a simplified/streamlined acquisition process will be used in the evaluation and award of this contract. The quotation package shall consist of:

Factor I – Technical Acceptability (Volume I) Factor II – Past Performance (Volume II) Factor III – Price (Volume III)

NOTE: Method of Quotation Submission: Quote shall be submitted to Margie Hennessey at Margie.m.hennessey@navy.mil.

NOTE:

In order to ensure that all questions submitted by potential quoters are answered prior to the solicitation closing date, one consolidated list of questions concerning the solicitation should be submitted via e-mail to the contracting point of contact Margie.m.hennesse@navy.mil. The Government reserves the right not to respond to any questions received concerning this solicitation after the questions receipt date above. Accordingly, quoters are encouraged to carefully review all solicitation requirements and submit questions to the Government early in the quote timeframe. The expected award is 30 April 2020. The Contracting Officer reserves the right to evaluate quotes and award the task order without discussions.

B. REQUIREMENT FOR QUOTE CONTENT

The following Quotation Page Limitations are established:

Each submittal is limited to the maximum number of pages as defined in the table above. These page limitations are inclusive of any charts, diagrams, and/or other graphics. Graphics (including tables) included in the quote may use an alternative font with 8 point size type or larger. Each “page” is defined as one sheet, 8 ½ “ x 11”, with at least one inch margins on all sides, using a font with a pint size of 12 or greater (e.g., "Times New Roman" style with 12 point font). Lines shall, at a minimum, be single-spaced. Pages shall be consecutively numbered. Multiple pages, double pages, two-sided pages, or foldouts will count as an equivalent number of 8 ½" x 11" pages. Any cover sheet, compliance matrix, table of contents, tabs, and dividers will not count toward the page limit. Pages submitted in excess of the page limitations described above will not be evaluated.

The Price Quote is not page limited; however, the Price Quote is to be strictly limited to price information and completed solicitation documents.

*Page limits represent the maximum pages the Government will evaluate and are not construed as de facto standards for the amount of material expected in the quote.

C. QUOTE CONTENT

The Government intends to award a single Firm Fixed Priced (FFP) contract to the responsible vendor whose quote represents the most advantageous offer after evaluating in accordance with the factors in the solicitation. The Government intends to award solely on the information contained in the quote and is not obligated to seek completion or clarification.

Factor I – Technical: The vendor shall demonstrate a complete understanding and discuss their capability to fully implement and execute all requirements of the Statement of Work (SOW).

Factor II – Past Performance: The vendor shall demonstrate relevant past performance or affirmatively state that it possesses no relevant past performance. Relevant past performance is performance under contracts or efforts within the past three years prior to the solicitation closing date that is the same as or similar to, the scope and magnitude of the work described by this solicitation.

Vendors shall provide the name, title and phone number of principal for no more than three prior or current contracts for similar scoped projects performed during the previous three years.

Vendors shall furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Federal Tax ID Number/DUNS/CAGE Code

(iv) Contracting Agency/Customer

(v) Contract Number

(vi) Contract Dollar Value

(vii) Performance of Performance

(viii) Verified, up-to-date name, address, fax and telephone number of the contracting officer

(ix) Comments regarding compliance with contract terms and conditions

(x) Comments regarding any know performance deemed unacceptable to the customer

Factor III – Price Price submission shall include a complete and detailed price breakdown with all supporting documentation, as follows:

a) Completed Schedule of Services (All CLINs)

b) Supporting information including a complete breakdown of prices and rates

The pricing submission shall include a complete and detailed price breakdown with all supporting documentation. Price submission that does not support the technical submission may be downgraded. The price submission shall include all elements of cost and other information as appropriate to support the Quoter’s price.

BASIS FOR AWARD: Reference 52.212-2, Evaluation -- Commercial Items (OCT 2014)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Factor I: Price Factor II: Technical Acceptability Factor III: Past Performance

Price - Received quotes will first be ranked and arranged by price (lowest first) before the Government assesses technical capability. Offers will be evaluated based on total price. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise option(s). Price quotes will be evaluated in accordance with FAR 13.106-3(a). The Government may evaluate any and all information submitted by the vendor to support the reasonableness of prices proposed. The method of evaluation used by the Contracting Officer is solely within the discretion of the Contracting Officer.

Technical - All offerors must provide specific evidence that they are capable of fulfilling the requirement. Specific evidence must reflect a thorough understanding of the PWS and describe how the offeror will fulfill requirements of the PWS. Technical submissions will be evaluated by a technical evaluation team and receive a rating IAW Table A-1 (as provided below). Documents submitted in response to this solicitation must be fully responsive to and consistent with the following (if applicable): (1) Requirements of the solicitation; (2) Performance Work Statement (PWS); and (3) government standards and regulations pertaining to this requirement.

Table A-1. Technical Acceptable/Unacceptable Ratings

Past Performance – Past performance will be rated on an “acceptable” or “unacceptable” basis using the ratings in table A-2.

Table A-2. Past Performance Evaluation Ratings

Acceptable Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

Unacceptable Based on the offeror’s performance record, the Government has no reasonable expectation that the offeror will be able to successfully perform the required effort.

Note: In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance (see FAR 15.305 (a)(2)(iv)). Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable”.

The government will evaluate the quality and extent of offeror’s performance deemed relevant to the requirements of this solicitation. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Offerors must provide a list of no less than three (3), of the most relevant contracts performed for Federal agencies and commercial customers within the last five (5) years. Relevant contracts include present/past performance efforts which involved much of the magnitude of effort and complexities this solicitation requires.

Evaluation Summary - If the lowest priced offer is determined to be acceptable for both technical and past performance that offer represents the best value for the Government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is not judged technically acceptable or has unacceptable past performance the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is determined to be acceptable for both technical and past performance, or until all offerors are evaluated.

Technical and past performances, when combined, are EQUAL when compared to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Table A-3. Past Performance Evaluation Ratings

Note: Offerors lacking relevant past performance history or for whom information on past performance is not available will not be evaluated favorable or unfavorable on past performance. Therefore, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” shall be considered “acceptable.” If the Contracting Officer determines that a vendor’s Past Performance is “unacceptable,” that vendor’s entire submittal will no longer be considered for further competition or award. Evaluation will focus only on work experience already performed. Work yet-to-be performed, and work prior to the last 3 years, will not be considered. In addition, performance data will only be assessed for those references demonstrating at least 1 year of completed performance prior to the closing date of the solicitation. Based on the information provided as well as any other information obtained as previously explained in this section, the Government will evaluate each offeror’s Past Performance submission as acceptable or unacceptable.

PROVISIONS/CLAUSES: Provisions and clauses may be obtained via the internet through the following websites: http://farsite.hill.af.mil. The following Federal Acquisition Regulation (FAR) provisions and clauses may apply to this solicitation and are incorporated by reference:

- FAR 52.204-7, System for Award Management

- FAR 52.204-13, System for Award Management

- FAR 52.212-1, Instructions to Offerors -- Commercial Items

- FAR 52.512-2 Evaluation -- Commercial Items (OCT 2014)

- FAR 52.212-3, Offeror Representation and Certifications--Commercial Items

- FAR 52.212-4, Contract Terms and Conditions--Commercial Items

- FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes Or Executive Orders--Commercial Items

- FAR 52.217-5 - Evaluation of Options

- FAR 52.217-9 - Option to Extend the Term of the Contract

- FAR 52.219-1 - Small Business Program Representations -FAR 52.219-6 - Notice of Total Small Business Set-Aside

- FAR 52-219-14 Limitations on Subcontracting (JAN 2019)

- FAR 52.219-28- Post-Award Small Business Program

- FAR 52.222-17-Nondisplacement of Qualified Workers -FAR 52.222-26- Equal Opportunity

- FAR 52.222-41- Service Contract Labor Standards -FAR 52.222-42- Statement of Equivalent Rates for Federal Hires -FAR 52.222-44 - Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment -FAR 52.223-18- Encouraging Contractor Policies to Ban Text Messaging While Driving -FAR 52.232-33- Payment by Electronic Funds Transfer--System for Award Management Representation

- FAR 52.252-1- Solicitation Provisions Incorporated by Reference

- FAR 52.252-2- Clauses Incorporated by Reference