Port Lavaca PWS Landscape.pdf

DEPARTMENT OF HOMELAND SECURITY

UNITED STATES COAST GUARD

U.S. Coast Guard Station Port O’Connor 2307 W Maple St, #B Port O’Connor, TX, PERFORMANCE WORK STATEMENT FOR THE

GROUNDS AND LANDSCAPING MAINTENANCE

AT

Port Lavaca Housing

Port Lavaca, Calhoun TX

GENERAL REQUIREMENTS

PART 1 GENERAL

1. INTENT: The intent of this contract is to provide grounds maintenance and landscaping service to US Coast Guard Port Lavaca Housing located at,

1. 2107 Jackson St Port Lavaca, Calhoun TX

2. 817 Westwood St Port Lavaca, Calhoun TX

3. 1711 Jackson St Port Lavaca, Calhoun TX

4. 1712 Jackson St Port Lavaca, Calhoun TX

5. 2105 Jackson St Port Lavaca, Calhoun TX

6. 1121 Brookhollow St Port Lavaca, Calhoun TX

7. 1002 Westwood St Port Lavaca, Calhoun TX

2. SCOPE OF WORK: The Contractor shall provide all labor, materials, and equipment to meet all specifications for all the areas within the perimeter of Port O’Connor Housing.

The land includes seven quarter acre front and back yards. Areas under this contract include, all lawn areas, front and back, natural vegetation, trees, shrubs, planter beds, and cultivated areas. Contractor shall clean up all debris caused by Contractor.

Contractor shall also remove all leaves and debris, which are not caused by Contractor from all sidewalks, drainage areas, and catch basins.

3. QUALIFCATIONS: Contractor shall provide personnel who have the knowledge, qualifications, and working experience to perform the functions outlined in the Performance Requirements. All personnel shall have at a minimum; an understanding of landscaping maintenance services provided at industrial and government sites. The awarded contractor shall provide at a minimum the following personnel- Operations Manager, Mowing supervisor, Detail supervisor, and qualified turf technicians. The contractor shall show proof of experience in maintaining large grounds and be a Certified Grounds Manager through Professional Grounds Maintenance Management Society or equivalent. Contractor shall obtain and ensure that all personnel maintain proper permanent access clearances as required by USCG Station Port O’Connor.

4. CONTINUITY OF FACILITIES OPERATION: Schedule work to minimize interference with the facilities normal operations. Perform all on-site work between the hours of 8:00 AM and 4:00 PM, Monday through Friday (federal holidays excluded), unless otherwise approved by the Contracting Officer or Contracting officer’s representative.

5. GOVERNMENT FURNISHED MATERIALS: None

6. PERFORMANCE REQUIREMENTS: Contractor shall provide complete services to maintain the grounds at Port Lavaca Housing. All ground areas shall be maintained including grass cutting, trimming, weed control and exterior pest control. Contractor shall follow industry standards and best practices to ensure overall vegetation health and promote future growth.

a. Mowing: The contractor shall provide an annual cutting schedule to the contracting officer within 2 week of contract award. Additional cuts will only be authorized by the Contracting Officer.

i. Mowing schedule is to be planned and a written schedule shall be approved by the COTR. Approximately 3 acres of grass shall be mowed not to exceed 5 inches.

ii. 40 annual cuts will be performed in accordance with the attached schedule. Spring (Mar-May) and summer months (Jun-Aug) shall be cut once per week estimating 27 cuts. Fall (Sep-Nov) and winter months (Dec-Feb) shall be cut once every two weeks estimating 13 cuts.

b. Trimming: Trimming shall be performed around the building, sidewalks, installed obstructions, trees, fencing, and beds during cutting periods.

The use of weed eaters around building, vehicles, parking lots, and public walk areas shall be performed in a time and scheduled manner that reduces risk of injury and property damage.

i. Seasonal Beautification: Contractor shall provide quarterly grooming of trees, bushes, and shrubs following industry standards to promote future growth and health. Contractor shall remove dead/dying growth and limbs as needed.

ii. Contractor shall maintain and trim all trees within 5ft of a sidewalk or road to a height of no less than 8ft

c. Weed control: ALL beds, walks and mulch areas shall be hand weeded as required. Used of herbicides shall be only authorized on a case-by-case basis and approved by the base Environmental Protection Specialist

(EPS).

d. Site Cleanup: The following cleanup activities shall be performed.

i. Inspect catch basins, drains, ditches for debris and blockages and remove after every cut.

ii. Police and remove all debris and trash (e.g. plastic bags, bottles, Styrofoam etc.) from housing grounds and perimeter line prior to cutting grass or weekly as dictated by the cutting season.

iii. Contractor shall be responsible to remove all waste from site.

e. Exterior Pest Control: Contractor shall be responsible for routine treatment to properties common areas for major noticeable exterior infestations. Service areas to include all exterior grounds within ten feet of all houses, sidewalks, pavilions, weld shop area, and pier.

i. Termite control is not included on this scope of work. If presence of termites is seen, contractor shall supply a written quote to the COR.

ii. Rodent control is not included on this scope of work. If presence of rodents is seen, contractor shall supply a written quote to the COR.

iii. Control of undesired pest (e.g. ants, grubs), and any other pest that might cause damage to the grounds or personnel (excludes termites).

iv. Contractor shall provide monthly pest inspections performed and report results to the COTR.

7. SITE VISIT. Contractors are encouraged to make a site visit for evaluation prior to submitting an estimate. All site visits should be scheduled with the Contracting Officer, Assistant Facilities Engineer and/or their representative.

8. PROPOSAL SUBMISSION. All proposal submissions will be subject to technical review by Base New Facilities Engineer prior to contact award.

9. PERFORMANCE STANDARDS. The COTR or Contracting Officer may inspect, at any time, the grounds, receipts for materiel, or equipment to ensure compliance with the contract. Failure to comply with the specifications of the contract may result in reduction or forfeiture or payment on those invoice items not completed to contract specifications. Excessive disregard for the specifications may be grounds for termination of the contract. The Proper adherence to all safety procedures is required prior, during and after work being performed. The contractor shall furnish all personal with and require donning of required personal protective equipment (PPE).The contractor shall safeguard the public and Government personnel, property, materials, supplies, and equipment exposed to contractor operations and activities, and avoid interruptions of Government operations in the performance of services.

10. DELIVERABLES. Contractor will provide a mowing schedule within two weeks of contract award and then again, every quarter. All herbicides will be approved by the COTR and/or the base Environmental protection specialist prior to use. A list of all employees will be provided upon contract award and upon changes. See contact information.

i. Contractor shall supply any Safety Data Sheet for any chemicals used while onsite.

ii. Monthly report: Contractor shall provide a monthly report of all inspections, scheduled and or remedial work completed during the previous month. Reports shall be delivered to the COTR prior to the 15th of each month.

iii. Quarterly mowing schedule: Contractor shall provide a mowing schedule to the COTR on a quarterly basis.

iv. Written quotes for all work outside this scope of work. As needed.

11. POINTS OF CONTACT:

Facilities Engineer: Dunaway, John Email: John.D.Dunaway@uscg.mil Phone: 504-253-4563

SOW POC: Sanders, Jeremy Email: Jeremy.C.Sanders@uscg.mil Phone: 207-745-8506

12. PERIOD OF PERFORMANCE:

Base Year: August 1st, 2024 – July 31st, 2025 Option Year 1: August 1st, 2025 – July 31st, 2026 Option Year 2: August 1st, 2026 – July 31st, 2027 Option Year 3: August 1st, 2027 – July 31st, 2028 Option Year 4: August 1st, 2028 – July 31st, 2029

Make sure your proposal includes the price for the base year and all option years.

END OF SECTION