PORP SAP Business Objects Software Maintenance Renewal.pdf

Purchase Order Request for Proposals (PORFP)

COTS Software Master Contract

Revised 031208 1

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

R00B6600117

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Select one category from drop down list)

FA I – COTS Software

FA II – Installation and Training Services

FA III – Manufacturer’s Software Maintenance

Manufacturer Name

(Enter one manufacturer only per PORFP)

SAP

Agencies must enter only one manufacturer and direct the PORFP only to those COTS Software Master Contractors authorized for that manufacturer. If the manufacturer is unknown, agencies may direct the PORFP to all Master Contractors.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

PORFP Issue Date:

mm/dd/yyyy

12/19/2025 PROPOSAL DUE

DATE AND TIME:

12/28/2025 by

10:00AM

Place of Performance: Maryland State Department of Education (MSDE)

200 W. Baltimore Street Baltimore, MD 21201

Revised 031208 2

Special Instructions: LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Commercial Off-the-Shelf Software (COTS 2012), 060B2490021, are eligible to submit a bid in response to this secondary competition Purchase Order Request for

Proposal (PORFP). A current Master Contractor under the named contract may submit an LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

1. Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace

Advantage (eMMA) e-Procurement.

2. Instructions on how to submit proposals electronically can be found at, under Vendor Instruction:

https://mdprocurement.freshdesk.com/support/solutions

SPECIAL REQUIREMENTS

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding. Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused software.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this

PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

8. Master Contractors must ensure that the proposed COTS software is virus free.

9. Master Contractors shall furnish all agreements and terms and conditions the Master Contractor expects the

State to sign or to be subject to in connection with or in order to use the products or to be provided under this

PORFP. This includes physical copies of all agreements referenced and incorporated in primary documents, https://mdprocurement.freshdesk.com/support/solutions

Revised 031208 3 including but not limited to any software licensing agreement for any software proposed to be licensed to the State (e.g., EULA, Enterprise License Agreements, Professional Service agreement, Master Agreement) and any Acceptable Use Policy (AUP). The State is not bound to an agreement or any terms and conditions not provided in a Master Contractor’s Proposal and no action of the State, including but not limited to the use of any such software, shall be deemed to constitute acceptance of any such agreements or terms and conditions and any such agreement, terms or conditions are void ab initio and unenforceable against the State.

10. Software-as-a-Service (SaaS) Products and contracts are subject to the Additional Terms and Conditions specified in Attachment Y - Data Use Agreement.

11. Submit Manufacturer’s Suggested Retail Price (MSRP) in format acceptable to DoIT contract requirements. This can be screen shot(s) of the MSRP and/or have the manufacturer's representative send an email confirming

MSRP prices on the MC quote.

12. THE MARYLAND STATE DEPT. OF EDUCATION QUALIFIES

FOR ALL ACADEMIC PRICING AND IS ALSO A MEMBER OF

MEEC. PLEASE MAKE SURE TO INCLUDE ALL ACADEMIC

DISCOUNTS APPLICABLE IN YOUR PRICE QUOTE.

13. If you choose not to submit a proposal, you must submit the COTS Software Master Contractor Feedback Form

(you may obtain from website www.doit.maryland.gov).

14. Please contact Lorna Williams of SAP for pricing at 404-

943- 2971 or via email at lorna.williams@sap.com and reference quote # 221338581.

Security Requirements (if applicable):

State of Maryland Department of Information Technology's Information Security Policy is found here:

http://doit.maryland.gov/support/Pages/SecurityPolicies.aspx

Invoicing

Instructions:

Please email all invoices to invoice.msde@maryland.gov

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e., the time period during which services covered by invoice were performed);

5) Invoice date;

http://www.doit.maryland.gov/ mailto:lorna.williams@sap.com http://doit.maryland.gov/support/Pages/SecurityPolicies.aspx mailto:msde.invoice@maryland.gov

Revised 031208 4

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the

Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

For items of work for which there is annual pricing, items shall be billed annually. The first year's invoice shall be billed within 30 days of contract start. Each additional year shall be billed on the anniversary of the first year's invoice.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division

Name:

Maryland State Dept. of Education

Agency POC Name: Yesenia Jarrett Agency POC Phone Number:

410-767-7549

Agency POC Email Address:

Yesenia.jarrett@maryland.gov Agency POC Fax:

N/A

Agency POC

Mailing

Address:

Maryland State Department of Education Procurement

Officer

200 W. Baltimore Street Baltimore, MD 21201

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Stephanie Everett Agency On-site Phone Number:

410-767-7062

Agency On-site

Email Address:

stephanie.everett@maryland.gov

Agency On-site

Fax:

N/A

Agency On-site Address:

Maryland State Dept. of Education Office of Information Technology 200 W.

Baltimore Street Baltimore, MD 21201

Section 4 – Scope of Work

Revised 031208 5

FA I – COTS Software

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

*Business Need / Required Functionality

N/A

Product Name

Product Description

Version

Release

Quantity of

Licenses

Due Date mm/dd/yyyy

1.na

FA II – Installation and Training Services

(Provide a detailed description of required services and deliverables)

Installation / Training Services

Deliverables

Start Date mm/dd/yyyy

End Date

1. N/A

FA III - Manufacturer’s Software Warranty / Maintenance (Provide a detailed description of warranty / maintenance requirements and deliverables)

Warranty / Maintenance Requirements

Deliverables

Start Date

End Date

1. See Attachment A - Maintenance and

Support for all SAP Business Objects titles listed.

Proof of support processed with

SAP

12/30/2025 12/29/2026

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Cost – MSDE IS ELIGIBLE FOR ACADEMIC PRICING. Please be aware: comparison pricing may be requested from a GSA schedule or other government entity. You must provide that information for comparison purposes in order to be awarded the purchase order.

2. Bids must be received no later than 2:00 PM December 6th, 2024. Bids received after the designated time will not be considered for award. Attachment A must be returned with your bid.

3. Any discrepancies between our request and MSRP must be addressed prior to submission.

Basis for Award Recommendation

Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.