PORFP J05P6600023, Replacement of CISCO EOL Equipment.pdf

Purchase Order Request for Proposals (PORFP)

Hardware Master Contract

Revised 051623 1

Section 1 –General Information

PORFP Number:

(eMMA BPM Number)

J05P6600023 / BPM058157

PORFP Type:

(Select one category from the drop-down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals)

FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I

FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

FA IV + FA III

FA IV + FA V (Manufacturer's Extended Warranty)

FA IV + FA VI

FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Cisco

Agencies must enter only one manufacturer when the manufacturer is known and direct the PORFP only to those

Hardware Master Contractors authorized for that manufacturer. If the PORFP is generic or the manufacturer(s) are unknown, agencies must direct the PORFP to all Hardware Master Contractors.

Designated Small

Business Reserve?(SBR):

(Select "Yes" or "No" from the drop-down list)

No

Minority Business Enterprise (MBE) Goal for FA IV Below

(See "Hardware Master Contract MBE Participation Worksheet"):

0 %

PORFP Issue Date:

mm/dd/yyyy

07/28/2026 PROPOSAL DUE

DATE and TIME:

08/18/2026 @2:00pm

Place of Performance: No

Special Instructions:

Use the attached Spec. Sheet which includes the complete specs and part numbers listed to provide your quote. Record the List

Price and Your Unit cost on the Bid Sheet. Provide MSRP. For any questions on the configuration on the Bid Sheet, contact Mark

Gister at mgister@cisco.com.

LIMITED TO MASTER CONTRACTORS

This PORFP will be posted on eMryland Marketplace Advantage (eMMA) as a Public Notice and directly solicited only to Master

Contractors who are awarded a statewide contract under the Hardware and Associated Equipment and Services 2012, contract number 060B2490022, and are eligible to submit a bid in response to this secondary competition PORFP. A current mailto:mgister@cisco.com

Revised 051623 2

Master Contractor under another named statewide contract may submit a LOA with their bid to be considered for the award.

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through e-mail as follows:

1. All bids must be password protected by the bidder and emailed ONLY to the MTAPurchasing@MTA.Maryland.gov mailbox prior to the PROPOSAL DUE DATE AND TIME.

2. The password must be e-mailed separately from the bid to the Agency Point of Contact Stephanie Harrison’s email address at SHARRISON2@MDOT.MARYLAND.GOV after the proposal due date and time but two (2) hours prior to the bid opening date and time.

3. DO NOT SEND PASSWORDS WITH THE BID VIA E-MAIL.

Questions Due (Closing) Date and Time:

08/11/2026 at 5:00 PM EDT Questions must be submitted in writing with the subject line, "Question for PORFP #J05P6600023, Replacement of CISCO EOL Equipment” and be submitted in writing via e-mail to the Agency Point of Contact, Stephanie Harrison at SHarrison2@mdot.maryland.govno later than the date and time specified.

SPECIAL REQUIREMENTS:

1. The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

Charges that are multiple years shall be provided at a per-year price.

2. Purchase new and unused equipment.

3. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

4. The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

5. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

6. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

7. The Master Contractor must include the Manufacturer's

Suggested Retail Price (MSRP) with the bid.

8. Bids must be received by the due date and time listed in the solicitation. Bids not received by the due date and time will not be accepted.

mailto:MTAPurchasing@MTA.Maryland.gov

Revised 051623 3

9. If applicable, the Master Contractor must provide a Mercury

Affidavit: https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-

MercuryAffidavit.pdf

10. A "No Bid" form must be completed and submitted by the bid due date and time if your firm elects not to bid.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Email Invoice(s) to mtaaccountspayable@mts.maryland.gov Under the MTA address record “C/O Derrick Roberts”

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: MTA / Office of Procurement, Purchasing Department

Agency POC Name: Stephanie Harrison Agency POC Phone Number:

410-454-7917

Agency POC E-mail

Address:

Sharrison2@mdot.maryland

.gov

Agency POC

Fax:

Agency POC Mailing

Address:

Purchasing Department

1331 S. Monroe Street

Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Derrick Roberts/Susan Shah-Blake

Agency On-site Phone Number:

410-767-3294 / 410-767-3892

Agency On-site E-mail

Address:

DRoberts4@mdot.maryland

.gov / SShah- Blake@mdot.maryland.gov

Agency On-site

Fax:

Agency On-site Address: Purchasing Department/Receiving

ATTN: Derrick Roberts / Susan Shah-Blake 1331 S. Monroe St.

Baltimore, MD 21230

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

*Business Need /

Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1.

2.

3.

(insert additional rows as needed) https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K-MercuryAffidavit.pdf mailto:mtaaccountspayable@mts.maryland.gov mailto:Sharrison2@mdot.maryland.gov mailto:Sharrison2@mdot.maryland.gov

Revised 051623 4

FA II - Printers and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty

Due Date

1.

2.

3.

FA III - Network Communication Equipment (Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the Business Need / Required Functionality field*)

*Business Need /

Required Functionality

The purchase of equipment this year is to replace end of life

(EOL) equipment. The 93180 switches from Cisco are EOL as of this year. The Cisco MARC Train wireless infrastructure was EOL in 2023, this purchase of equipment will finish up the replacement of this equipment. The replacement equipment is

9167 EAP's. The 9176 AP's are the MTA's continued effort to replace all Aruba wireless infrastructure with new high speed Wi-

Fi capable equipment. The network switches are being procured to support the new Wi-Fi infrastructure as well as replace EOL Cisco 3850 network switches.

Product Name Product Description Model # Qty Due Date

1. N9K-C93180YC-FX3 See Spec Sheet rows 2-14 Nexus 9300

8 10/16/2026

2. IW9167EH-B-AP See Spec Sheet rows 20-34 IW9167

10 10/16/2026

3. IW-PWRADPT-

MFIT4P=

Power Adapter, AC-DC, Micro-Fit 4Pin connector

10 10/16/2026

4. AIR-AP-BRACKET-2= 802.11 AP Universal Mounting Bracket

30 10/16/2026

5. AIR-CHNL-

ADAPTER=

T-Rail Channel Adapter for

Cisco Aironet Access Points

30 10/16/2026

6. AIR-AP-T-RAIL-R= Ceiling Grid Clip for APs &

Cellular Gateways-Recessed

30 10/16/2026

7. AIR-AP-T-RAIL-F= Flush Mount for APs & Cellular Gateways-Recessed

30 10/16/2026

8. AIR-AP-BRACKET-1= 802.11 AP Low Profile

Mounting Bracket (Default)

30 10/16/2026

9. CW9176D1-RTG See Spec Sheet rows 41-42 9176D1 10 10/16/2026

10. CW9176I-RTG See Spec Sheet rows 54-55 9176I 20 10/16/2026

11. C9300X-24HX-A See Spec Sheet rows 56-78 Catalyst 9300 24 port

6 10/16/2026

Revised 051623 5

12. C9300X-48HX-A See spec Sheet rows 79-101 Catalyst 9300

48-port

6 10/16/2026

13. NCS2K-400G-

BUN2-SK

See spec sheet rows 102-108 3 10/16/2026

14. ONS-CFP2-BUN2-

SK

See spec sheet rows 109-113 3 10/16/2026

15. QSFP-40G-SR-BD= QSFP40G BiDi Short-reach Transceiver

30 10/16/2026

16. ONS-SC-Z3-1510= See spec sheet rows 116-117 2 10/16/2026

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

1.

2.

3.

(insert additional rows as needed)

FA V - Manufacturer's Extended Warranty

(Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. SVS-L1N9KP-XF-5Y - Cisco Support Enhanced for DCN Premier Term N9300

XF, 5Y QTY: 8

10/16/2026 10/15/2031

2. CISCO-NETWORK-SUB Cisco Networking Subscription

10/16/2026 10/15/2029

3. LIC-CW-A

Cisco Wireless

License – Advantage, QTY:

10/16/2026 10/15/2029

4. LIC-SPACES-ADV Cisco Spaces Advantage for

Cisco Wireless Advantage

License, QTY: 10

10/16/2026 10/15/2029

5. SVS-L0SPT-CN Cisco Network Product Support

10/16/2026 10/15/2029

6. LIC-CW-A Cisco Wireless

License – Advantage, QTY:

10/16/2026 10/15/2029

7. LIC-SPACES-ADV Cisco Spaces Advantage for

Cisco Wireless Advantage

License, QTY: 20

10/16/2026 10/15/2029

Revised 051623 6

FA VI – Security, Cameras and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*)

Product Name Product Description Model # Qty Due Date

1.

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal

(Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Correct Product

2. Authorized Reseller

3. Cost

(insert additional rows as needed)

Basis for Award Recommendation The agency Point of Contact listed in Section 2 will recommend the award to a responsive and responsible Master Contractor that provides the most advantageous offer considering the price and evaluation factors above. The agency Point of Contact will initiate and deliver a PO to the selected Master Contractor.

All awards from this PORFP shall comply with the requirements of COMAR 21.05.13.06.

Revised 051623 7

NO BID NOTICE/VENDOR FEEDBACK FORM

To help us improve the quality of State solicitations and to make our procurement process more responsive and business-friendly, please provide comments and suggestions regarding this solicitation. Please return your comments with your response. If you have chosen not to respond to this solicitation, please e-mail or fax this completed form to the attention of the Agency Point of Contact listed in Section 2.

Title: Hardware Solicitation No: 060B2490022

PORFP: J05P6600023

1. If you have chosen not to respond to this solicitation, please indicate the reason(s) below:

Other commitments preclude our participation at this time.

The subject of the solicitation is not something we ordinarily provide.

We are inexperienced in the work/commodities required.

Specifications are unclear, too restrictive, etc. (Explain in REMARKS section)

The scope of work is beyond our present capacity.

Doing business with the State is simply too complicated. (Explain in REMARKS section)

We cannot be competitive. (Explain in REMARKS section)

Time allotted for completion of the Bid is insufficient.

Prior State of Maryland contract experience was unprofitable or otherwise unsatisfactory. (Explain in REMARKS section)

Other: _________________________________________________________

2. If you have submitted a response to this solicitation, but wish to offer suggestions or express concerns, please use the REMARKS section below.

REMARKS: _________________________________________________________________

Offeror Name: ________________________________ Date: _______________________

Contact Person: _________________________________ Phone (____) _____ - ________

Address: _________________________________________________________________

E-mail Address:____________________________________________________________