PORFP J05P4600031 - Motorola APX4000 Portable Radio.pdf

Purchase Order Request for Proposals (PORFP) Radio Communications 2018 Master Contract

Section 1 – General Information PORFP Number:

(ADPICS PO Number)

J05P4600031

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

Check the applicable FA or FA combination for this PORFP. Check all that apply:

FA I (Two-Way Radio Equipment) FA II (Communications Consoles & Associated Equipment) FA III Microwave Radio Equipment, Ancillary and Test

Equipment and Installation Supplies FA IV (Installation, Repair & Preventive Maintenance)

For detailed descriptions of each FA under the Radio Communications Master Contract 2018, see “Functional Areas:

Descriptions/Examples” under “quick links” on the Radio Communications Master Contract 2018 web site.

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

No

Use the Radio Communications Master Contract 2018 MBE Participation Worksheet (Under “MBE Participation” under “quick links” on the Radio Communications Master Contract 2018 web site) and enter the resulting “Recommended MBE Goal” from the worksheet as a percentage.

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Radio Communications 2018 Master Contract MBE Participation

Worksheet”):

0 %

PORFP Issue Date:

(mm/dd/yyyy)

10/31/2023 PROPOSAL DUE

DATE/TIME:

11/10/23 @ 2pm ET

Place of Performance: MTA Metro Field Supervision 4380 Old Court Road, Pikesville, MD 21208

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that have been awarded a contract under the Radio Communications 2018 Master Contract (BPO #060B7400088) are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal

(PORFP).

Instructions:

1.) Bids will be opened through eMMA.

2.) Bid exact specifications from the attached specs provided and include them in your quote with the cost breakdown and detailed descriptions. Provide a copy of the MSRP.

3.) The Department reserves the right to purchase more or less than the specified quantity to the extent limited by funding.

4.) Purchase new and unused equipment.

5.) The Master Contractor shall guarantee that any operating software provided with the hardware is virus free.

6.) The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

7.) The Master Contractor must provide the estimated ship date/lead time for each item listed in the PORFP.

8.) Please allow proposals/quotes provided in response to this PORFP to be valid for at least 90 days after the set due date above.

9.) The Master Contractor must be an authorized reseller for Motorola. The state reserves the right to request a Letter of Authorization (LOA) from the Manufacturer or Distributor.

10.) The Master Contractor must include a screen shot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid.

11) The Master Contractor must provide a Mercury Affidavit:

https://procurement.maryland.gov/wp-content/uploads/sites/12/2018/04/Attachment-K- MercuryAffidavit.pdf

12.) Equipment shall be delivered to: 4380 Old Court Road.

Security Requirements (if applicable):

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system.

Instructions on how to submit proposals electronically can be found at: https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB).

Please make sure you submit your lump sum (grand total) pricing on the pricing tab.

Invoicing Instructions:

Email invoices to MTAAccountspayable@mdot.maryland.gov. Below the Bill To address, record "c/o Selma Fulgham" on the invoice.

Include the MTA PO number on the invoice, shipping labels, and packing slips.

Section 2 – Agency Point of Contact (POC) Information Agency / Division Name: Maryland Transit Administration / Procurement

Agency POC Name: Adam M Hidey Agency POC

Phone Number:

410-454-7888

Agency POC Email Address:

ahidey@mdot.maryland.gov Agency POC Fax:

n/a

Agency POC Mailing Address:

1331 S. Monroe Street Baltimore, MD 21230

Section 3 – Delivery Address / Work Site POC Information (if different from above) Agency On-site Contact Name:

Selma Fulgham Agency On-site Phone Number:

410-454-7590

Agency On-site Email Address:

sfulgham@mdot.maryland.gov Agency On-site Fax:

n/a

Agency On-site Address: 4380 Old Court Road, Pikesville, MD 21208

Section 4 – Scope of Work FA I – Two-Way Radio Equipment

(Provide itemized list of required equipment and model number/s. If type of equipment is unknown, describe required functionality):

List Required Two-Way Radio Equipment, and Model Number/s

Quantity

1. APX4000 Portable Radio 700/800, p/n H51UCF9PW6AN (see attached specs)

1. Qty (1)

Due Date for Delivery:

(mm/dd/yyyy)

ASAP

FA II – Communications Consoles and Associated Equipment (Provide itemized list of required consoles/equipment and model number/s. If type of consoles/equipment is unknown, describe required functionality):

List Required Communications Consoles and Associated Equipment, and Model Number/s

Quantity

1. n/a n/a

Due Date for Delivery:

(mm/dd/yyyy)

FA III – Microwave Radio Equipment, Ancillary and Test Equipment and Installation Supplies

(Provide itemized list of required services and deliverables) List Required Installation, Repair & Preventative Maintenance Services

List deliverables

1. n/a

Due Date for Delivery:

FA IV – Installation, Repair and Preventative Maintenance Services (Provide itemized list of required services and deliverables)

List Required Installation, Repair & Preventative Maintenance Services

Deliverables

1. n/a n/a

Est. Work Start Date:

Est. Work End Date:

Minority Business Enterprise (MBE) Goal for FA IV (See “Radio Communications 2018 Master Contract MBE /SBR Participation Worksheet”):

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

1. Matches spec

2. Cost

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP.

The agency POC will initiate and deliver a PO to the selected Master Contractor.