PORFP # FC0001033 –Site #292 Proposal.docx

Section 1 – General Information

MBE Goal (Refer to Section 4, Proposal Documentation Submission Requirements) Not Applicable to this PO

Time (EST):

10/30/2025 2:00 PM

(Responses received after the due date/time will be rejected)

Purchase Order Request Procurement Officer Information

Section 2 – Scope of Work

Background: DoIT is issuing this PORFP to obtain data telecommunications services which will provide connectivity to State locations served by a State data aggregation facility. All locations and facilities are identified in Attachment 5. Future requests to expand services to locations not identified in Attachment 5 will be handled as additional PORFP’s under the Data Telecommunications Master Contract.

DoIT intends to make separate awards for each location to the Master Contractor that submits the most advantageous offer to this PORFP for that location. Neither a PORFP, nor a PO Agreement, may, in any way, conflict with or supersede the Master Contract. Following award, DoIT will issue a Notice to Proceed (NTP) to each awardee identifying those locations and the type of service (Functional Area) DoIT is requesting be provisioned. No service should be provisioned without a NTP from DoIT.

At the State’s sole option, changes in service bandwidth at awarded locations within the general scope of this PORFP may be requested via the Work Order process described in Section 3.

Requirements:

1. The PO Contractor’s offering shall meet or exceed the technical requirements described in Section 2.3 of the Data Telecommunications Services Master Contract RFP No. F50B4400028 (the “RFP”).

2. The PO Contractor shall meet the requirements for Functional Area III as specified in Section 2.6 of the RFP and as further refined in this PORFP.

3. The PO Contractor shall furnish key personnel as described in RFP section 2.16, within thirty

(30) days from NTP.

LOCATION TERMINATION POINT SPECIFICATIONS

The services provided in response to this PORFP and corresponding PO Agreement shall be provided from the listed State aggregation point (Location A) to the corresponding termination point (Location Z) as detailed in Attachment 1 (Price Sheet including State Starting and Termination Locations). An offeror shall describe in the PO Proposal any additional installation costs or services necessary to provide this solution. In addition, if the Offeror has an alternate State aggregation point (Location A) to propose, it may propose it as an alternative by writing it in on the Attachment 1 price sheet, column A. The State shall have sole discretion over selection of the aggregation point. Location A State aggregation points are listed in Attachment 1. Location Z termination points represent the locations requiring service. These locations are listed in Attachment 1.

TRANSITION-IN/OUT REQUIREMENTS

1. The PO Contractor shall furnish services required in accordance with the requirements described in section 2.8 in the RFP.

2. As described in Section 2.13 of the RFP:

e. The project manager shall : provide inventory reports on demand during the transition period;

attend transition meetings as requested and act as the Master Contractor’s liaison to the transition project; and prepare and submit to the Contract Manager a closeout report due on the last day of the contract.

PERFORMANCE AND MAINTENANCE OF CIRCUITS

The services provided under this purchase order shall be maintained in such a manner as to ensure they are highly available and PO Contractor response time and service availability are essential elements of this PORFP. PO Contractor shall maintain end-to-end network availability at a 99.7% uptime for each installed circuit. Additionally, the PO Contractor shall provide maintenance support to the locations specified in this PORFP on a 24x7x365 basis. Failure to satisfy Master Contract service provisioning, service availability, and service restoration requirements shall subject the PO Contractor to liquidated damages as provided for in Section 2.22 of the RFP.

INVOICES:

Proper invoices for payment shall identify “networkMaryland™” as the recipient and contain the following minimum information, labeled in the same format as described in Section 2.13.2.1 of the Master Contract.

Section 3 – Service/Service Migration

1. As indicated in Section 2, DoIT intends to make separate awards for each location. DoIT will issue an NTP for each location, including the specified bandwidth, to the awarded Master Contractor. Only one NTP will be issued for each specific location included in the PORFP. To the extent the State desires to migrate from one Functional Area service to another at a location, an NTP will be issued to the awardee who will provide the service from the new Functional Area. The PO Contractor providing service in the to be discontinued Functional Area shall be given notice of the State’s intent to migrate and shall continue to provide service until otherwise directed.

2. Service modifications (increases or decreases in bandwidth) may be provided via a Work Order process. A Work Order may be issued for services that are within the scope of this PORFP and the Master Contract. The PO Manager shall e-mail a Work Order Request to the PO Contractor to provide services or resources that are within the scope of this PORFP. The Work Order Request will include: Technical requirements and description of the service needed; required place(s) where work must be performed; and the desired start date of the service.

Section 4 – Proposal Documentation Submission Requirements

Master Contractors shall respond to this TO Request via email to PO email address by submission through eMMA.

Offerors shall include the following four attachments:

a) One attachment labeled “PORFP # FC0001033 – Proposal” in Microsoft Word format. See PO Proposal requirements below.

b) Attachment 1 Price Sheet – Signed .PDF

c) Conflict of Interest – Signed .PDF Located here: http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf

d) Attachment 1 Price Sheet – Excel

The Technical Proposal must include the following:

a) A brief description of services to be offered in response to this PORFP. Master Contractors shall limit this description to two (2) pages.

b) Updated on-net list (a subset pertinent to this PORFP is acceptable).

c) Timeline for installation.

d) A list of assumptions that impact installation and delivery.

The Financial Proposal must include the following:

a) Attachment 1– Price Sheet, with all proposed services including all rates fully loaded.

b) A description of any assumptions on which the Master Contractor’s PO Financial Proposal is based (Assumptions shall not constitute conditions, contingencies, or exceptions to the Price Sheet).

c) An acknowledgment that all proposed prices shall be valid for 120 days.

Section 5 – Evaluation Criteria and Process

PO Contractor(s) will be selected from among all eligible Master Contractors within the appropriate Functional Area responding to the Data Telecommunications Services PORFP. In making the PO Agreement award determination, DoIT will consider all information submitted in accordance with Section 4.

The PO Proposals will be evaluated based on the lowest proposed price for each location and Functional Area. The lowest proposed price will be determined by the monthly recurring charges, taxes and surcharges, connection fees, and any special construction costs proposed to be charged by the Master Contractor.

AWARD DETERMINATION

a) Awards will be made to Master Contractor(s) whose proposals are determined to be the most advantageous to the State considering the evaluation criteria set forth above.

b) All Master Contractors submitting a PO Proposal shall receive written notice from the PO Procurement Officer identifying the awardees.

Section 6 – Commencement of Work

Commencement of work under a PO Agreement shall be initiated only upon issuance of a NTP. The awardee shall submit the following to the PO Manager:

a) E-mail with installation/termination due dates, locations, service types, circuit IDs, associated UNIs, and Agency account number within ten (10) days of receipt of a PO.

b) PO Contractor’s written Standard Operating Procedures for network monitoring and management within fifteen (15) calendar days of receipt of a PO (see Master Contract 2.10.7.1).

c) PO Contractor’s written procedure for reporting problems or suspected problems within fifteen (15) calendar days of receipt of a PO (see Master Contact 2.11.9).

d) PO Contractor’s timetable for escalation of problems within seven (7) calendar days of receipt of a PO (see Master Contract 2.11.10).

e) Perform a Criminal Justice Information System (CJIS) criminal background check for any personnel intended to work at a high security facility premises and confirm the check has been completed with any high security facility’s managing entity within fifteen (15) calendar days.

Section 7 – List of High Security Facilities

There are no High Security Facilities for this solicitation.

Section 8 –Attachments

ATTACHMENT 1 - Price Sheet (including State Starting and Termination Locations).

ATTACHMENT 2 - Purchase Order Agreement Example ATTACHMENT 3 – Conflict of Interest - http://procurement.maryland.gov/wp-content/uploads/sites/12/2018/05/AttachmentH-Conflict-of-InterestAffidavit.pdf

Purchase Order Request for Proposals # FC0001033 Data Telecommunications Services Master Contract - F50B4400028 (all provisions apply)

Data Telecommunications – PORFP Page 1

ATTACHMENT 1 – PRICE SHEET

Included as a separate Excel form.

ATTACHMENT 2 PURCHASE ORDER AGREEMENT EXAMPLE

Data Telecommunications Services PORFP #FC-XXX-XX

OF MASTER CONTRACT #F50B4400028

This Purchase Order Agreement (PO Agreement) is made this __ day of _ _, 20XX by and between _____________ (PO Contractor) and the STATE OF MARYLAND, Department of Information Technology (DoIT).

IN CONSIDERATION of the mutual premises and the covenants herein contained and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties agree as follows:

1. Definitions. In this PO Agreement, the following words have the meanings indicated:

a) “Agency” means DoIT.

b) “Data Telecommunications Services PORFP” means the Purchase Order Request for Proposals #FC-XXX-XX – PHASE #XXX, dated Month, Day, 20XX, including any addenda.

c) “Master Contract” means the Data Telecommunications Services Master Contract between the Maryland Department of Information Technology and PO Contractor dated MONTH DAY, YEAR.

d) “PO Procurement Officer” means PO Procurement Officer identified in the Data Telecommunications Services PORFP. The Agency may change the PO Procurement Officer at any time by written notice to the PO Contractor.

e) “PO Agreement” means this signed PO Agreement between Agency and PO Contractor.

f) “PO Contractor” means the Data Telecommunications Services Master Contractor awarded this PO Agreement, whose principal business address is

g) “PO Manager” means PO Manager of the Department of Information Technology.

h) “PO Proposal” means the PO Contractor’s response to the Data Telecommunications Services PORFP dated .

These services shall be provided in accordance with the Master Contract, this PO Agreement, and the following Exhibits, which are attached and incorporated herein by reference. If there is any conflict among the Master Contract, this PO Agreement, and these Exhibits, the terms of the Master Contract shall govern. If there is any conflict between this PO Agreement and any of these Exhibits, the following order of precedence shall determine the prevailing provision:

a) The PO Agreement,

b) Exhibit A – Data Telecommunications Services PORFP

c) Exhibit B – PO Proposal

2.3 Changes in Service

The PO Procurement Officer may, at any time, by written order, make changes in the work within the general scope of the PO Agreement. No other order, statement or conduct of the PO Procurement Officer or any other person shall be treated as a change or entitle the PO Contractor to an equitable adjustment under this Section. Except as otherwise provided in this PO Agreement, if any change under this Section causes an increase or decrease in the PO Contractor’s cost of, or the time required for, the performance of any part of the work, whether or not changed by the order, an equitable adjustment in the PO Agreement price shall be made and the PO Agreement modified in writing accordingly. The PO Contractor must assert in writing its right to an adjustment under this Section within thirty (30) days of receipt of written change order and shall include a written statement setting forth the nature and cost of such claim. No claim by the PO Contractor shall be allowed if asserted after final payment under this PO Agreement. Failure to agree to an adjustment under this Section shall be a dispute under the Disputes clause of the Master Contract. Nothing in this Section shall excuse the PO Contractor from proceeding with the PO Agreement as changed.

3. Time for Performance

PO Contractor shall provide the services described in the PO Proposal and in accordance with the Data Telecommunications Services PORFP on receipt of a Notice to Proceed from the PO Manager. Unless terminated earlier as provided in the Master Contract, the term of this PO Agreement is for a period of four years, commencing on the date of Notice to Proceed and terminating on the fourth anniversary thereof.

4.3 Each invoice for services rendered must include the PO Contractor’s Federal Tax Identification Number which is _____________. Charges for late payment of invoices other than as prescribed by Title 15, Subtitle 1, of the State Finance and Procurement Article, Annotated Code of Maryland, as from time-to-time amended, are prohibited. Invoices must be submitted to the Agency PO Manager unless otherwise specified herein.

4.4 In addition to any other available remedies, if, in the opinion of the PO Procurement Officer, the PO Contractor fails to perform in a satisfactory and timely manner, the PO Procurement Officer may refuse or limit approval of any invoice for payment and may cause payments to the PO Contractor to be reduced or withheld until such time as the PO Contractor meets performance standards as established by the PO Procurement Officer.

5. Limitation of Liability The PO Contractor’s liability is limited in accordance with Section 28 of the Data Telecommunications Services Master Contract. PO Contractor’s liability for this PORFP is limited to 2 times the total PO Agreement amount.

6. Counterparts; Electronic Signature This PO Agreement may be executed in multiple counterparts, each of which shall be deemed an original, but all of which shall constitute one and the same agreement. This PO Agreement may be executed by facsimile or electronic (.pdf) signature, and a facsimile or electronic (.pdf) signature shall constitute an original for all purposes without delivery of an original signature being thereafter required.

THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK

IN WITNESS THEREOF, the parties have executed this Contract as of the date hereinabove set forth.

WITNESS FOR THE PO CONTRACTOR:

WITNESS: FOR THE DEPARTMENT OF INFORMATION TECHNOLOGY

Or Designee

Approved for form and legal sufficiency this ______ day of ________________20XX Assistant Attorney General