PORFP D80B3600017.pdf

Purchase Order Request for Proposals (PORFP) Hardware Master Contract

Section 1 –General Information

PORFP Number:

(ADPICS PO Number)

D80B3600017

PORFP Type:

(Select one category from drop down list)

Fixed Price

Functional Area/s (FA) for this PORFP:

(Check all that apply)

FA I (Microcomputers / PCs / Servers / Associated Peripherals) FA II (Printers / Associated Peripherals)

X FA III (Network Communication Equipment) FA IV (Installation / Training) + FA I FA VI (Security / Cameras / Associated Peripherals)

FA IV + FA II

X FA IV + FA III

FA IV + FA V (Manufacturer’s Extended Warranty)

FA IV + FA VI

X FA V

FA VI (Security / Cameras / Associated Peripherals)

Manufacturer Name

Cisco

Designated Small Business Reserve?(SBR):

(Select “Yes” or “No” from drop down list)

Yes

Minority Business Enterprise (MBE) Goal for FA IV Below (See “Hardware Master Contract MBE Participation Worksheet”):

25 %

PORFP Issue Date:

mm/dd/yyyy

08/29/2023 PROPOSAL DUE

DATE and TIME:

09/06/2023 12:00AM

EST

Place of Performance: Maryland Insurance Administration 200 St. Paul Place, Suite 2700 Baltimore, Maryland 21202

Special Instructions:

LIMITED TO MASTER CONTRACTORS

Only Master Contractors that are awarded a contract under the Hardware and Associated Equipment and Services 2012 Master Contract and BPO # 060B2490022 are eligible to submit a bid in response to this secondary competition Purchase Order Request for Proposal (PORFP).

BID SUBMISSION INSTRUCTIONS:

BID SUBMISSION INSTRUCTIONS

Purchase Order Request for Proposal (PORFP) responses will only be accepted through the State's eMaryland Marketplace Advantage (eMMA) e-Procurement system. Instructions on how to submit proposals electronically can be found at:

https://procurement.maryland.gov/emma-qrgs/ https://procurement.maryland.gov/emma-qrgs/

Refer to Vendor QRG 4 – eMMA QRG Responding to Solicitations

(IFB)

Questions Due (Closing) Date and Time: 09/06/2023 at 12:00 AM EDT. Questions must be submitted in writing with the subject line, “Question for PORFP # D80B3600017” and be submitted in writing via e-mail to Procurement.mia@maryland.gov no later than the date and time specified in the solicitation.

1. Technical and Pricing Proposal

* Submit the technical proposal in a spreadsheet in the same line order that is provided in the Parts Spreadsheet;

the spreadsheet should include Part Number, Description, Quantity, Unit Price and Extended Net Price.

* Pricing Proposal should show each line item priced individually.

2. 1 Year Term

SPECIAL REQUIREMENTS

1. Purchase new and unused equipment.

2. The Master Contractor shall not impose a restocking fee if an item is returned due to damage or incorrect product shipped.

3. Please allow for pricing provided in response to this PORFP to be valid for at least 90 days after the set due date above.

4. The Master Contractor must be an authorized reseller for the Manufacturer named in Section 1. A Letter of Authorization (LOA) from the Manufacturer or Distributor must be received by the due date and time listed in the solicitation. Bids received without the LOA will not be accepted.

5. The Master Contractor must include a screenshot of the Manufacturer’s Suggested Retail Price (MSRP) with the bid. Bids received without the MSRP Screenshot will not be accepted.

6. Bids must be received by the due date and time listed in the solicitation. Bids that are not received by the due date and time will not be accepted.

7. The Master Contractor must provide a Mercury Affidavit:

https://doit.maryland.gov/contracts/Documents/PBXIV/Mercury Affidavit.pdf. Bids received without a completed Mercury Affidavit will not be accepted.

https://doit.maryland.gov/contracts/Documents/PBXIV/Mercury%20Affidavit.pdf https://doit.maryland.gov/contracts/Documents/PBXIV/Mercury%20Affidavit.pdf

8. A “No Bid” form must be completed and submitted by the bid due date and time if your firm elects not to bid.

9. The MBE form must be submitted with the bid by the bid due date and time listed in the solicitation. Bid receive without the MBE form will not be accepted.

Security Requirements (if applicable):

N/A

Invoicing Instructions:

Send invoice to Tonya Bullock: Tonya.bullock1@maryland.gov.

200 St. Paul Place, Suite 2700, Baltimore Maryland 21202

An invoice not satisfying the requirements of a Proper Invoice (as defined at COMAR 21.06.09.01 and .02) cannot be processed for payment. To be considered a Proper Invoice, invoices must include the following information without error:

1) Contractor name and address;

2) Remittance address;

3) Federal taxpayer identification (FEIN) number, social security number, as appropriate;

4) Invoice period (i.e. time period during which services covered by invoice was performed);

5) Invoice date;

6) Invoice number;

7) State-assigned Contract number;

8) State-assigned (Blanket) Purchase Order number(s);

9) Goods or services provided;

10) Amount due; and

11) Any additional documentation required by regulation or the Contract.

For items of work for which there is one-time pricing, those items shall be billed within 30 days of acceptance.

Section 2 – Agency Point of Contact (POC) Information

Agency / Division Name: Maryland Insurance Administration

Agency POC Name: Lisa McMillan Agency

POC

Phone Number:

410-468-2374 mailto:Tonya.bullock1@maryland.gov

Agency POC Email Address:

Lisa.mcmillan2@maryland.gov Procurement.mia@maryland.gov

Agency POC Fax:

Agency POC Mailing Address:

200 St. Paul Place, Suite 2700 Baltimore, Maryland 21202

Section 3 – Delivery Address / Work Site POC Information (if different from above)

Agency On-site Contact Name:

Mark Coburn Agency On-site Phone Number:

Agency On-site Email Address:

mark.coburn@maryland.gov Agency On-site Fax:

Agency On-site Address: 200 St. Paul Place, Suite 2700, Baltimore, Maryland 21202

Section 4 – Scope of Work

FA I – Microcomputers, PCs, Servers, and Associated Peripherals

(Provide product specifications below. If some or all specifications are unknown, Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need / Required Functionality

Product Name Product Description Model # Qty Due Date mm/dd/yyyy

1. N/A

2.

3.

(insert additional rows as needed)

FA II - Printers and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

Product Name Product Description Model # Qty

Due Date

1. N/A

2.

3.

FA III - Network Communication Equipment mailto:Lisa.mcmillan2@maryland.gov

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

1. See Attached Parts Spreadsheet

FA IV – Installation and Training Services (Provide a detailed description of required services and deliverables and include MBE goal listed above. MBE goal should be calculated only on FA IV value.

Installation / Training Services

Deliverables

Start Date

End Date

1. See Attached Scope of Work

(insert additional rows as needed)

FA V - Manufacturer’s Extended Warranty (Provide a detailed description of warranty requirements and deliverables)

Warranty Requirements

Deliverables

Start Date

End Date

1. See Attached Parts Spreadsheet

(insert additional rows as needed)

FA VI – Security, Cameras and Associated Peripherals

Master Contractors may propose products based on a detailed description in the

Business Need / Required Functionality field*) *Business Need /

1. N/A

2.

3.

Section 5 – Evaluation Criteria – Technical Proposal (Provide a list of evaluation criteria in descending order of importance)

Evaluation Criteria

1. Conformance with Technical Requirements.

2. Price.

3.

(insert additional rows as needed)

Basis for Award Recommendation Evaluation criteria for award will be established at the PORFP level. PORFPs will be awarded in accordance with the competitive Sealed Proposals process under COMAR 21.05.03. The agency POC will recommend award to the Master Contractor whose proposal is determined to be the most advantageous to the State, considering price and the evaluation factors set forth in the PORFP. The agency POC will initiate and deliver a PO to the selected Master Contractor.

Evaluation Criteria:

1. Price - The award will be made to a responsible and responsive vendor whose bid is determined to be the most advantageous to the State.

2. Conformance with Technical Requirements - Adherence to the Original Specifications & Do Not leave any items blank Ex. Warranties were applicable.

3. Ability to meet Delivery Due Date.

21.05.13.05