Pool_Water_Maintenance_Services.pdf

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City of Indianapolis and Marion County

Request for Bid – Pricing and Terms

POOL WATER MAINTENANCE SERVICES

RFB-17DPR-358

Request For Bid #RFB-17DPR-358 2

Title: Pool Water Maintenance Services

Table Of Contents

1. Introduction

2. Instructions to Bidders

3. General Terms

4. Bid Submission Forms

5. Scope of Services

6. Price Sheet

7. Attachments

Attachments:

A - Sample-Professional Services Agreement

Request For Bid #RFB-17DPR-358 3

1. Introduction

1.1. Timeline

Release Project Date: October 16, 2026

Question Submission Deadline: October 28, 2026, 12:00pm

Response Submission Deadline: November 5, 2026, 10:00am

1.2. Summary

Buyer Ryan Cox

Buyer

Phone

(317) 327-3577

The City of Indianapolis and Marion County by and through the Purchasing Division Department is seeking Bids for Pool Water Maintenance Services. Bids are due no later than 10:00 am on

Thursday, November 5, 2026.

1.3. Background

If Vendor wishes to return a hard copy bid to Purchasing instead of using the new electronic process.

Please do the following steps:

Go to Downloads tab. Select the Project Documents and Attachments. Click Download Selected

Items. A zip file containing the selected items will download to your computer.

Delivery by U.S. Mail or In Person:

City County Purchasing Division

200 E. Washington Street

Room 1522

Indianapolis, IN 46204

Hard copy Bids are opened:

November 5, 2026, 10:00 a.m. Eastern Time in City County Purchasing Division, Room 1560.

Request For Bid #RFB-17DPR-358 4

Bids Only: Bids are to be delivered to room 1522 City/County Building prior to 9:30 a.m. Eastern

Time on or before the above due date. However, from 9:31 until 10:00 a.m. Eastern Time, bids will be accepted in room 1560 of the City/County Building.

2. Instructions to Bidders

2.1. Immediate Cause for Rejection of Bids

1. Failure to comply with all instructions or to sign all necessary forms listed in the bid submissions.

2. Failure to submit a bid surety completely and correctly executed at the time of bid submission in the correct amount (if required).

3. Failure to correctly and completely execute the non-collusion affidavit.

4. Failure to comply with any other mandatory bid requirements.

2.2. Bonding Requirements

1. Bidders may be required to provide with a bid, at time of submission, a bid surety in either a flat dollar amount or percentage of bid, as specified. Acceptable forms of bid surety are as follows:

A. Bid Bond secured from a bona fide bid surety firm.

B. A Certified Check (or equivalent) if issued by a financial institution insured by an agency of the United States.

C. Other Forms of Bid Surety as specified in a particular bid.

I. All forms of Bid Surety should be made payable to the City of Indianapolis/Marion

County. No cash or personal checks accepted. All bid surety will be held until formal award is made by the appropriate governing body and until awarded contractor complies with all terms of the award.

2. Awarded bidder may be requested to provide a Performance Bond/Payment Bond in either a flat dollar amount or a percentage of the bid as specified, made payable to the City of

Indianapolis/Marion County, within ten days after receipt of award letter. Other forms of performance guarantee may be acceptable as specified in a particular bid.

2.3. General Conditions / Contractual Clauses

1. The City of Indianapolis and Marion County are exempt from Local, State and Federal Taxes and will not be responsible for any taxes levied on contractor as a result of a bid award.

2. All terms contained in this document will become part of the contract between awarded bidder and the City of Indianapolis/Marion County.

Request For Bid #RFB-17DPR-358 5

3. This contract may be renewed under the same terms and conditions subject to the approval in compliance with IC 5-22-17-4. The term of the renewed contract may not be longer than the term of the original contract. Any provision for automatic renewal is void.

4. The City of Indianapolis/Marion County reserve the right to reject any and all bids and to waive any of the terms and conditions and provisions contained in the Request for Bid (RFB) or other documents, or any informality, irregularity, or omission in any bid, and to award to one or more bidders.

5. Manufacturer and/or model number of equipment being bid must be stated. It is the contractor’s responsibility to show proof that goods being offered are of equal quality to those that were specified. Any exceptions to the specifications must be clearly set forth in the contractor’s bid.

6. If not bidding a delivered price to point of destination, shipping price must be listed as a separate price on the RFB form.

7. Upon delivery and/or inspection of ordered goods or upon performance of services, should the ordering agency determine that goods/services do not meet specifications; same will not be accepted and will be returned at the contractor’s expense.

8. Formal contracts and/or proof of insurability may be required on applicable bids.

9. The City of Indianapolis /Marion County reserves the right to deny payment to contractors ordering or delivering goods/services without benefit of a verbal or written purchase order number.

10. The apparent low bidder must submit or have on file form CC-09 which may be obtained from the Office of Minority and Women Business Development (OMWBD). Failure to do so may cause your bid to be rejected. Information pertaining to the OMWBD Program and/or questions should be directed to the OMWBD located in Suite 1260 of the City-County Building, 200 East

Washington Street Indianapolis, IN 46204, Telephone (317) 327-5262.

11. The Contractor agrees to indemnify and hold harmless Marion County Indiana, City of

Indianapolis, its officials, agents, officers, and employees for any and all claims, actions, causes of action, judgments, and liens arising out of any negligent act of omission by the

Contractor or any of its officers, agents, employees, or subcontractors or any defect in materials or workmanship or any supply, material or mechanism or other product which it or any of its officers, agents, employees, or subcontractors has supplied to the City/County or has used in connection with this agreement. Such indemnity shall include attorney’s fees, costs and other expenses arising therefrom or incurred in connection therewith and shall not be limited by reason of the enumeration of any insurance coverage required herein.

12. Notwithstanding any other provision of this Agreement, if funds for the continued fulfillment of this Agreement by the City/County are at any time not forthcoming or are insufficient, through failure of any entity to appropriate funds or otherwise, then the City/County shall have the right

Request For Bid #RFB-17DPR-358 6 to terminate this agreement without penalty by giving prior written notice documenting the lack of funds, in which instance, unless otherwise agreed to by the parties, this Agreement shall terminate and become null and void on the last day of the fiscal period for which appropriations were received. The City/County agrees that it will make its best effort to obtain sufficient funds, including but not limited to including in its budget for each fiscal period during the term hereof a request for sufficient funds to meet its obligations hereunder in full. This contract may be terminated by either party at the City’s option, upon 10 days written notice, unless otherwise specified.

13. No portion of this Agreement shall be sublet, assigned or otherwise disposed of by the

Contractor except with the written consent of the City/County being first obtained. Consent to sublet, assign or otherwise disposed of any portion of this Agreement shall not be construed to relieve the Contractor of any responsibility for the fulfillment of the Agreement.

14. Unless otherwise specified within the Agreement, this Agreement shall be governed by the laws of the State of Indiana, and by all Municipal Ordinances and codes of the Consolidated

City of Indianapolis, as the same shall be in full force and effect upon the date of this

Agreement is executed.

15. Any goods and services provided under this Agreement shall meet or exceed all applicable

Occupational Safety and Health Administration Standards.

16. This Agreement represents the entire and integrated Agreement between the City/County and the Contractor and supersedes all prior negotiations, representations, and/or contracts, either written or oral. This Agreement may be amended only by written instrument signed by both

City/County and Contractor and attached hereto as an addendum.

3. General Terms

The following terms will be included in the resulting agreement between the awarded vendor and the

City of Indianapolis and Marion County herein referred to as “City.” Please read carefully.

Questions pertaining to the Bid content may be directed through the Procurement Portal at https://procurement.opengov.com/portal/indy, no later than 12:00 pm Eastern Time on

Wednesday, October 28, 2026.

3.1. General Description for Term Agreement

1. Vendors are invited to bid unit prices on a term agreement for Pool Water Maintenance

Services to be furnished and delivered to the Department of Parks and Recreation in Marion

County, IN. Other departments and agencies of the City may also utilize this contract.

2. NOTE: Any related addenda to this bid, including written answers to questions, will be posted on the Procurement Portal at https://procurement.opengov.com/portal/indy.

Vendors will be responsible for periodically checking the Procurement Portal for any related addenda up to and including the due date. Vendors must acknowledge addenda with

Request For Bid #RFB-17DPR-358 7 their bid. Failure to acknowledge the addenda may cause a bid to be determined as non-responsive for review purposes.

3.2. Term Contract for Services

1. This request is to establish one or more term contracts for Pool Water Maintenance Services.

The resulting contract will primarily be used by DPR. However, other departments and agencies of the City of Indianapolis and Marion County may also utilize the resulting contract under the same pricing, terms, and conditions. Unless otherwise agreed to, all ordering locations will be within Marion County, IN. The City does not guarantee minimum or maximum amount of services to be purchased under this bid. The scope of services listed is estimated based on the City’s potential need or history and the desire for services. The City may purchase more or less services than the amounts indicated in the bid/quote. All orders shall be on an as needed basis, subject to the availability of funding and budgetary considerations.

2. The term of the initial contract shall be two (2) years, effective from the date of the execution of this Agreement.

3.3. Split Awards

The City may award a contract to a vendor who submits the overall lowest, responsive, and responsible bid; or it may split the award between two or more vendors, all to the advantage of the

City. For purposes of evaluation, a split between two or more vendors will not be considered to be to the advantage of the City if increased administrative costs offset any projected cost savings realized by splitting the award.

3.4. Renewal

The contract resulting from this bid/quote may be renewed beyond the expiration date by mutual agreement of the parties. The term of the renewal may not be longer than the term of the original contract. A renewal shall be by written notice by either party and written acceptance by the other. All other terms and conditions of the contract shall remain the same as set forth in the resulting agreement. Terms and conditions may be amended only by written instrument, signed by both the

City, and awarded vendor, and attached to the resulting agreement as an amendment.

3.5. Firm Bids

All bids received shall be considered valid for not less than ninety (90) days from the date of bid opening. Pricing shall be firm for the length of the contract, including any renewals.

3.6. Bonds

There will be no bid bonds or performance bonds required for this contract.

3.7. Specifications

1. The specifications are intended to provide a foundation for open competition for the supply of commodities or services to meet City needs. Minor and immaterial technical deviations may, at the discretion of the City, be deemed in substantial compliance with the

Request For Bid #RFB-17DPR-358 8 specifications. However, material variances may render the vendor non-responsive and ineligible for award.

2. The use of brand names, models, etc. serves to establish the design, performance and level of quality needed and not to restrict competition. (Items that are equal in design, performance and quality will be considered.) The right to evaluate specification compliance and equality is reserved to the City, and the vendor shall have the burden of proof to demonstrate that any proposed substitutes are equal. Vendor shall note the manufacturer/model # of any substitutes, or the reference brand(s) will be assumed.

3. All exceptions to the specifications and terms shall be noted in detail on the attached

Exception Sheet.

3.8. Contract Termination

The City may terminate the resulting contract for cause or convenience at any time during the term of the contract, without penalty, upon ten (10) calendar day’s written notice to the vendor. The City shall be the sole judge of the adequacy of the vendor’s performance pursuant to the resulting contract.

3.9. Proof of Insurance

At the time of award, vendor may be required to provide proof of insurance showing existing coverage in accordance with the terms and amounts stated in the Sample Agreement, or the terms and amounts of insurance coverage vendor proposes to furnish in lieu of the amounts in the Sample

Agreement. The proof of insurance shall be issued by a financially responsible insurance company authorized to do business in Indiana.

3.10. Debarment and Suspension

1. Vendors should be aware that by entering into an agreement with the City, neither they, nor their principals, should be presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from entering into this agreement by any federal agency or by any department, agency, or political subdivision of the State of Indiana. The term principals, as used in this paragraph, means an officer, director, owner, partner, key employee, or other person with primary management or supervisory responsibilities, or a person who has critical influence on or substantive control over the operations of the vendor’s business.

2. The awarded vendor shall not have their business name(s) or principal’s name(s) listed on the debarment web site at https://www.sam.gov/SAM/. A check of this listing will be made by the

City. The City reserves the right to nullify the award of any bid, quote, or request for proposal based on this listing. It is recommended that vendors check the website listing prior to submitting documents.

3. Vendor should also be aware of the City’s Policy on Wage Theft and Payroll Fraud. City will not enter into an agreement with a vendor who, as a result of this policy, has been debarred by the City of Indianapolis. In addition, any subcontractor who has been listed on the City’s

Debarred/Suspended Vendors list will not be allowed to participate in the resultant https://www.sam.gov/SAM/

Request For Bid #RFB-17DPR-358 9 agreement. It is the responsibility of each vendor to retain and properly monitor quality subcontractors on City agreements. Vendor should make an effort to perform reviews of subcontractors through the federal SAM system and through the City’s Debarred/Suspended list. Both the Wage Theft and Payroll Fraud policy and a list of Debarred/Suspended Vendors may be found at https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division.

3.11. Accessibility

Individuals with disabilities or needing special assistance during site visits, scheduled conferences, openings, or any other activities related to a bid, quote or request for proposal should contact the

Purchasing Division at (317) 327- 4900 to make arrangements for such assistance.

3.12. Successors and Assigns

Vendor binds itself and its partners, successors, executors, administrators and assigns to City and to the partners, successors, executors, administrators and assigns of City, in respect to all covenants of this agreement; except as otherwise provided herein, vendor shall not assign, sublet, or transfer its interest in this agreement without the written consent of City.

3.13. Bid Expenses

By submitting a response to this bid, each vendor agrees that all of its related expenses are its sole responsibility, and that the City will not be responsible for any costs whatsoever incurred by the vendor in connection with or resulting from the bid process, including but not limited to costs for preparation/submission of the bid/quote, travel & per diem, attending interviews, providing presentations or product demonstrations.

3.14. Intent to Purchase

Although this solicitation and resultant contract may state a specific model or version and an estimated number of items or units to be purchased, it is understood and agreed that the City may purchase additional products and/or services from the contractor including subsequent product releases or replacement products at the original submitted price; provided that these additional items do not materially differ from the original product and represent the same manufacturer and essential functionality.

3.15. Sample Agreement

A Sample Agreement, which includes insurance requirements, is available for review at the end of this document. This sample agreement contains the City’s standard terms but may not contain language specific to this purchase. Any proposed exceptions to this document should be included in detail on the Exception Sheet.

Insurance Notice

Please review the insurance requirements carefully. All insurance requirements listed and referenced in this request will be included in the final contract, this includes requirements listed in the sample agreement. A change can be requested during the bidding process, but once the bid is awarded no insurance waivers can be provided. Changes can be requested in the Exceptions Sheet and/or during https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division https://www.indy.gov/agency/office-of-finance-and-management-purchasing-division

Request For Bid #RFB-17DPR-358 10 the question-and-answer portion of the bidding process. A justification for requested changes should be provided, including references to the project scope of work. For construction projects, please ensure you review the insurance requirements in the Article 5 of the City of Indianapolis Standard

General Conditions for Construction Contracts.

3.16. Monitoring

For management purposes, City agencies or departments may report contract problems to the

Purchasing Division by using the City Intranet Contract Monitoring Report. This program of quality control is to ensure that contractors successfully fulfill their contractual obligations with the City and maintain a positive contractor performance status.

If requested by the City, a report shall be submitted on all goods and services provided or project milestones. (This may be a one-time, monthly, quarterly or annual report as requested.) The report shall include but not be limited to: The vendor’s name, address, contact information, contract number

/ description, date and location of services or project details, agency name, purchase order number(s), hours to complete projects and costs associated for services or milestone completed. These reports should be submitted in a Microsoft Office Program format and mailed to the attention of the Contract Manager at 1522 City-County Building, 200 East Washington Street, Indianapolis, IN 46204. Reports may also be submitted to the Contract Manager by email to

Purchasing@indy.gov.

3.17. E-Verify Program

Pursuant to IC 22-5-1.7, all public contracts for services entered into must contain E-Verify provisions. Any Contractor entering into a service agreement with the City or County shall affirm under penalties of perjury that it is and will remain in compliance with that statute. This affirmation is part of the digital contract signature process. Additional information can be viewed on the Purchasing

Division web site at https://www.indy.gov/activity/find-bid-opportunities.

3.18. Services or Goods Acquisition by the City

1. Pursuant to City/County ordinance, contracts not approved by the Office of Corporation

Counsel and the City Controller are voidable. Contractor shall not begin performing services, acquiring, or delivering goods, prior to receipt of a fully executed contract, including the

Controller’s signature.

2. Awarded vendor(s) must have a validly issued purchase order prior to beginning services, acquiring or delivering goods. The vendor(s) will not be compensated for services rendered or goods secured prior to the issuance, by the Purchasing Division, of a valid purchase order.

(Revised Code §141-102)

3.19. Method of Payment

Vendor must be willing to accept invoice payments via City/County check, City/County Purchasing

Card (Master Card) or Automated Clearing House (ACH) at the City’s sole option and discretion. The

City will not be responsible for any card fees or other bank charges incurred by the vendor.

3.20. Current Agreement

http://Purchasing@indy.gov https://www.indy.gov/activity/find-bid-opportunities

Request For Bid #RFB-17DPR-358 11

The City is presently contracted with the following Contractor(s) to provide this service/product. A scan of the City's written agreement may be viewed online at https://www.indy.gov/activity/city-and-county-contracts and searching for the contract number(s).

Contract Number Contractor

18332 Pyle's Pools Inc.

3.21. Point of Contact

The Contractor shall provide a point of contact assigned to oversee the resulting contract and to be able to keep the City informed of changes, progress, and to be able to answer any questions The

Contractor shall provide name, phone number, email address and any other pertinent contact information for the point of contact.

4. Bid Submission Forms

1. U.S. Manufactured Products Preference Certification*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• U.S._Manufactured_Products_...

*Response required

2. Bid Acknowledgement Form*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Bid_Acknowledgement_Form.pdf

*Response required

3. Affidavit of Non-Collusion*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• Affidavit_of_Non-Collusion.pdf

*Response required

4. MBE-WBE-VBE-DOBE*

Please download the following document, complete, and upload. Failure to submit the following will render the submitted bid non-responsive.

• MBE-WBE-VBE-DOBE.pdf

*Response required

5. Nepotism*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

https://www.indy.gov/activity/city-and-county-contracts https://www.indy.gov/activity/city-and-county-contracts https://government-project.s3.us-west-2.amazonaws.com/167206/838f9aaa-b865-416b-bfcf-032b1e250c94_U.S._Manufactured_Products_Preference_Certification.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/03582869-2914-490b-bf0e-21e1fc3e3237_Bid_Acknowledgement_Form.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/aa385b9c-9982-4bc2-93ac-57c530b29de8_Affidavit_of_Non-Collusion.pdf https://government-project.s3.us-west-2.amazonaws.com/167206/2d5f322a-a178-49f2-9487-aca44f8c527d_MBE-WBE-VBE-DOBE.pdf

Request For Bid #RFB-17DPR-358 12

• Nepotism.pdf

*Response required

6. Certified Pool Operator or Aquatic Facility Operator Certificate*

Please upload current certificate as a Certified Pool Operator or Aquatic Facility Operator. Failure to submit the following will render the submitted bid non-responsive.

*Response required

7. Escalator Clause*

The quoted price in a contract must be firm for the first year of an Agreement, after which an escalator clause can be invoked when market conditions dictate up to a maximum increase in the bid price of 5% over the term of the Agreement. Exceptions can be considered only when market conditions dictate a revised escalator for a particular product. Price increases will be adjusted only to the amount of a cost increase to the vendor and must be supported by written documentation indicating new higher cost adjustments have occurred. The City/County reserves the right to accept or reject all such price adjustments.

Please indicate if you have read this clause.

☐ Yes

☐ No

*Response required

8. Catalog Discounts *

Please submit your standard catalog/list pricing and indicate any percentage discounts off list price that will apply to the City. This pricing may be utilized for any additional items that may be required during the contract.

Current purchasing laws do not allow the City to enter into a “Cost Plus Percentage of Cost” type contract. Therefore, the City requests that all parts and materials be provided either at a specified discount from the Manufacturer’s Printed Price List or at actual cost. Proper documentation will be required.

Percentage Discount off MSRP (list price): _________________%

Listed in (name of) Manufacturer Catalog: __________________

*Response required

9. Literature*

Please submit official manufacturer’s literature regarding all items offered with the bid. Failure to submit the following may render the submitted bid non-responsive.

*Response required

10. Warranty*

Unless otherwise indicated in the specifications, the minimum warranty required by the City for the entire unit is one (1) year from the date of acceptance. (If the manufacturer offers a full or limited warranty that is in excess of one year, the City shall take full advantage.) The minimum one-year https://government-project.s3.us-west-2.amazonaws.com/167206/1384383b-2ab5-4a19-8454-a16cd646d2be_Nepotism.pdf

Request For Bid #RFB-17DPR-358 13 warranty shall cover all parts and labor for defects in materials and workmanship. Please attach warranty statement(s). Failure to submit the following may render the submitted bid non-responsive.

*Response required

11. Exception Sheet*

Please download the following document, complete, and upload. Failure to submit the following may render the submitted bid non-responsive.

• Exception_Sheet.pdf

*Response required

12. Extended Price Sheet

12.1. If awarded an agreement as a result of the pricing proposed herein, will you extend this pricing to political subdivisions in Indiana (and notify Indianapolis Purchasing division upon initial extension to an additional subdivision)?*

Political subdivisions include cities, towns, school corporations, and county governments. If you mark

YES, you are agreeing that you are willing to extend your proposed pricing to any of these entities if they wish to purchase from any resulting Agreement.

☐ Yes

☐ No

*Response required

12.2. Will there be a freight differential required to extend pricing to political subdivisions outside

Marion County?*

☐ Yes

☐ No

*Response required

12.3. Will you agree to provide upon request but not more than quarterly, a report to the City of

Indianapolis that would include the names of;*

1. any participating political subdivisions and

2. item descriptions and quantities purchased per subdivision?

☐ Yes

☐ No

*Response required

12.4. The City of Indianapolis DOES NOT accept responsibility for purchase orders issued by other political subdivisions.*

☐ Please confirm

*Response required https://government-project.s3.us-west-2.amazonaws.com/167206/bc9aa68b-e168-40ff-a1b4-37af2ded53ec_Exception_Sheet.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4O4RYPOTY%2F20261016%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20261016T130014Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjEB0aCXVzLXdlc3QtMiJHMEUCIQDB0Ul%2B%2F%2Ft%2B4w8Sevqgy45eeW0CgtsWAmfyuVSybIVGeAIgGH7W552raCU5lrw%2Fme3lY2iCgrNpJkHItSj3CGiBTOAqlQUI5f%2F%2F%2F%2F%2F%2F%2F%2F%2F%2FARACGgw4OTIzNjQ2ODc2NzIiDHQfmF62zZONcTkcEirpBNQ0OYeleZcgRPQu1fPeb5cE2tcNgMhphLVkZyprT1RvDMPlT4Y0Gg2KOLKYqX43ug%2FHaKsFHX7Jgl9j9FOLJZAAhpMlEW1ejRoajfB58ZRNG3vi%2FAnQaPXRCFB9kVAv6XHAsObtmoHK6bwXn0DxpIfuIW%2F5EOshYK7AIj%2FanPdD8RZO%2F9KvqlxIHaCrAPlgfIeBKk%2FLXx4lQOmwQMBy1GUF8KaKmGuJyJSf53TEe1%2B6BV7Odutfzf%2B%2FVXFjpQXWU837Yg2hZQaXHAFI0H%2FULl4862NJo6AiAUlsh0D8ZReNTmS7qFahctdYosBV2yAjO8HlFFNxIZUQGgQAvxbcfqP%2FJ6MYoCwHslAyj9JGDRBsDRwQ0ghul%2FM3%2BTBG4UtnTyyo0M0iTeL%2BOYHXVjNc0h6YlSDZ1qNSTJXTdyGdMhp7uhpXjcBGO%2B2kpml5TpVFvMJfjuqBmSE5nCjlVkJIHcwC7Tz0sA1J%2FrvlvxtNy6Jj3hDVfCTNBkV7nTRzQ7KaG6dMqK5XHOqqWJto1DaQK%2BZS2aRLGl8I6xfwLvM43Vqko1aYJxximvlmvgAJNSXMZRxvSRIH1f70ScGVoW3HRst1ITGAs6GpVtwBjWXiN4TL%2BLk%2FGHb%2FZbgiDO6PBICgTVeEz%2FTTV13EIH48hW3ildOgR68N9dVWk87NedGB9rtBctPQKnCGzyWlq8fKPIukBDPFPOWT96U8nifv5MDn8dMgen8tMX65ho9oDW5ONgiaunYztMPcUS53MqfR735ZIjG3UmkBEZSbjV6svLEy9j0shbaHglEGu9ogSekmCxmipa%2FMD0nOHm9yMKC2yNYGOpkBkwPkreQdIdrzemeNct60XVgdBHJEefCKp5RwUxp2hdM%2BQgn17BDYVm7dUc5IyL6JOHgXCRGhAQWqztsirJqkrVxLIV2u7IfytfByWol2gkGRKJjcaDAz%2FsraHRQdJZPlqijnc16vDeh56wY%2BOlsmJIJQThhRd%2Fxv2A5YnwfZoS%2BpdqIBye72Fz8V4mQaUTiqxpf0VJapqLOI&X-Amz-Signature=eaeb0c6c4a0944662b2ae238028f2a5be086b24f9ba92f5c6c5105cd40f53f9b&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Exception_Sheet.pdf%22&x-id=GetObject

Request For Bid #RFB-17DPR-358 14

12.5. Commercial Pool Maintenance Experience*

Please download the below documents, complete, and upload.

• Commercial_Pool_Experience_...

*Response required

5. Scope of Services

5.1. Contractor Qualifications

1. Qualified contractor must be experienced in larger pools as typically found in municipal facilities, high schools, and colleges. Contractors must have a minimum of four years of verifiable experience maintaining pools with capacities of 100,000 gallons or greater.

2. Training records for staff assigned to City facilities shall be provided upon request.

3. Contractors shall include with their bid:

o Current certificate as a Certified Pool Operator or Aquatic Facility Operator.

5.2. Technical Specifications

1. Pool Water-General

A. Summary of startup readings logged: chemical automation system set point, flow rates, filter pressure.

B. Summary of weekly readings logged: free chlorine, total chlorine, pH, Alkalinity, CSI, HRR, ORP, Set Points, Flow Rates, vacuum gauge, pressure gauge.

C. Notify DPR Contact of any emergency maintenance as soon as possible.

D. Notify and obtain permission from DPR Contact before making any repair outside of work listed here.

E. Contractor, upon request, should be willing/able to provide service to any pool or fountain owned/operated by the City.

F. Contractor shall respond to Service Calls within twenty-four (24) hours. Contractor shall respond to any Service Call declared an Emergency within two (2) hours.

2. Season Startup-Facility Preparation

A. Check pool piping/valve placement/function. Correct as needed.

I. Note: Gordon Plumbing de-winterizes pool piping and connects chemical pump lines.

Contractor should review connections and correct as needed.

B. Inspect filter media-log condition.

C. Check pressure gauges and flow meters to ensure that all are properly installed and in working condition.

https://government-project.s3.us-west-2.amazonaws.com/313264/26992979-c3d6-4177-b491-c59fec5f506d_Commercial_Pool_Experience_Doc.pdf

Request For Bid #RFB-17DPR-358 15

D. Check to insure proper flow rate and influent/effluent pressures.

E. Notify DPR Contact of any issues.

3. Season Startup-Chemical Automation (within 24 hours of pool circulating)

A. Set up and calibrate chemical automation system (chemical feed pumps in automatic).

B. Mode set to proportional as needed; feed Limits set to 8 hours for chlorine and 4 hours for acid. Remove all codes for access (except Factory Rep Code).

C. Clean probes.

D. Test flow switch operations on chemical controller.

E. Check operation of chemical feeder pumps-prime as needed.

F. Inspect/clean all injectors.

G. Repair/replace flexible chemical feed tubing as needed (using proper-sized tubing for chemical pump and injector (no adaptors/reducers).

H. Repair/replace as needed: tubing fittings, chemical system ball valves/fittings.

I. Check operation of chemical feed pumps/prime as needed.

J. Balance pool water/chemical range within Marion County Health Department (MCHD) standards (proper chemical balance must be maintained for 48 hours prior to turning over pool operation to on site staff).

4. Season Startup-On Site Service Documentation

A. Check list of chemical readings taken, chemical automation system readings/set point, flow rates/ filter pressure readings.

B. Note any other work completed or changes made (notify pool staff in person if any are present at time of service).

5. Weekly Tasks-Check & Log Water Chemistry

A. Check Free chlorine/total chlorine/pH/alkalinity/CSI (confirm that levels are in compliance with MCHD guidelines.

B. If changes need to be made to water, chemistry contractor is to provide written instructions for Indy Parks staff or personally assist on-site staff with necessary actions.

6. Weekly-Check Overall operation of chemical controllers

A. Log pH value.

B. Log HRR/ORP value.

C. Log set points.

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D. Calibrate or adjust set point as required (only after approval from onsite staff or Aquatics

Operation Manager).

E. Clean line strainers as needed.

7. Weekly-Check condition and operation of chemical feed pumps/flow meters

A. Check tubing and associated fittings for leaks, repair/ replace as needed.

B. Clean injectors bi-weekly.

C. Prime chemical feed pumps as needed.

D. Replace defective chemical pumps with DPR Contact provided chemical pumps.

E. Bad chemical pumps are to be tagged with the date, location, and chemical used.

F. Check operation of flow meters and log flow rates.

8. Weekly-Check operation of all pumps

A. Log vacuum and pressure gauge levels.

9. Weekly-Check Filter System

A. Check and Log Influent and Effluent Pressure.

B. Backwash as needed.

C. Clean strainer baskets as needed/after backwashing.

10. Weekly-Provide and maintain written documentation of services provided on site

A. Log chemical readings, chemical automation system readings/set point.

B. Log Flow rates/ filter pressure readings.

C. Note any other work completed or changes made (notify pool staff in person if any are present at time of service).

D. Contractor to provide service and readings documentation on form provided by City.

5.3. Spray Park Water Maintenance

All Tasks Performed Weekly Unless Noted Otherwise

1. Balance Tank

1. Check cleanliness, clean as necessary.

2. Check float valve operation.

3. Check water level and autofill.

4. Vacuum balance tank before opening—monthly thereafter to season end.

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2. Pumps

1. Check Flow Rates Reading/ Ensure flow meter is functioning properly.

2. Check hair/lint strainers, clean as needed.

3. Check pump room for any leaks/alarms.

4. Check operation of Auto-fill device.

3. Filters

1. Check for filter leaks in piping and hatch lids.

2. Where applicable, check that automated backwash system is functional.

3. Clean cartridge filters.

4. Chemical Feed

1. Check operation of Chlorine feeder (replace parts as needed).

2. Check operational of Ph Feeder (replace parts as needed).

3. Check Valves, Fittings for Leaks.

4. Check and Clean Injectors as necessary.

5. Chemical Controller

1. Test Flow Switch Operation.

2. Calibrate controller as needed.

3. Clean probes-Monthly.

6. Ultraviolet System

1. Check UV intensity.

2. Check Lamp Hours.

3. Check for past alarms.

4. Clean/remove calcium buildup (pre-season).

7. Deck/Spray Pad Inspection (primarily pre-season)

1. Stainless Steel-check the condition (Any indications of corrosion or Scaling).

2. Features-check that all features are working, report issues.

3. Cleanliness-ensure Spray Pad is free of debris and trash.

8. Chemical Checks (water chemistry recordings)

Target: 3.0ppm 7.4pH >0.5 Combines 80-120ppm Alk

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1. pH

2. pH Setpoint

3. pH Calibration –Adjust as Needed.

4. ORP Record Reading (on site chart to be provided, contractor to keep backup log).

5. ORP Setpoint.

9. Pool Water Testing

1. pH

2. Free Chlorine

3. Total Chlorine

4. Combined Chlorine

5. Alkalinity

6. Calcium Hardness

10. General

1. Maintain on site log of work performed and adjustments made during each visit.

2. Check chemical stock levels, alert Indy Parks staff if stocks are low.

3. Report any mechanical, chemical, plumbing issues to DPR or DPR contact person.

4. Other tasks, related to pool/spray park water management, may be added later.

5.4. Pool Locations

Outdoor Pools

Broad Ripple Park 1450 Broad Ripple Avenue

Brookside Park 3510 Brookside Pkwy S Drive

Douglass Park 2759 Dr. Andrew J. Brown

Avenue

Ellenberger Park 5301 E St Clair Street

Garfield Park 2345 Pagoda Drive

Gustafson Park 3110 Moller Road

Krannert Park 605 S High School Road

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MLK Park 1702 N Broadway Avenue

Northwestway Park 5253 W 62nd Street

Perry Park 451 E Stop 11 Road

Rhodius Park 1720 W Wilkins Street

Riverside Park 2420 Riverside E Drive

Sahm Park 6801 E 91st Street

Stanley Strader Park 2850 Bethel Avenue

Willard Park 1901 E Washington Street

Indoor Pools

Indy Island 8575 E Raymond Street

Krannert Park 605 S High School Road

Thatcher Park 4649 W Vermont Street

• Weekly services at Outdoor pools provided approximately 8-11 times, actual number to be determined by City. Services provided at Indoor pools upon request.

• Pools/Spray Parks may be added or removed from service by City upon written notification.

Spray Parks

Arsenal Park 1400 E 46th Street

Centennial and Groff 2300 N Centennial Avenue

O'Bannon Park 2002 Bellefontaine Street

Tarkington Park 45 W 40th Street

Washington Park 3130 E 30th Street

Windsor Village 6510 E 25th Street

6. Price Sheet

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All pricing shall be in United States Dollars (USD).

Note: All shipping/delivery charges are to be included in the unit cost, unless noted below.

Line Item Description Unit of

Measure Unit Cost No Bid

Pool Water Management

1 Cost-Startup, per pool, Outdoor per pool

2 Cost-Startup, per pool, Indoor per pool

3 Cost-Weekly, per pool, Outdoor per week

4 Cost-Weekly, per pool, Indoor per week

Spray Park Water Management

5 Arsenal Park/Centennial Park/Groff

Park/O’Bannon Park/Tarkington

Park/Washington Park/Winsor

Village Park (combined, all locations) per week

6 Additional Cost per Week/Each, for any other additional park spray parks, if added per week

Additional Services - Service Calls (any City Pool/Spray Park/Fountain)

7 Monday-Friday (7am-5pm) per hour

8 Monday-Friday (5pm-7am) per hour

9 Saturday-Sunday per hour

6. Price Sheet