Pool_Services_for_Marco_Island_Historical_Museum_(Addendum_#1_Revision).pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

POOL SERVICES FOR MARCO ISLAND HISTORICAL

MUSEUM

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-8375

Quick Quote Title: Pool Services for Marco Island Historical Museum

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Pool Services for Marco Island Historical Museum

Release Project Date: August 11, 2025

Question Submission Deadline: August 20, 2025, 5:00pm

Response Submission Deadline: September 2, 2025, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Museum Division (hereinafter, the “Division or Department”) has issued this informal competition Quick

Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made is intended to be for repetitive services.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Pool Services for Marco Island Historical Museum

Pool Information:

• Approximately a 21,000 gallon pool.

• The pool is an irregular kidney shape. It is 18” deep with sloping edges. Its 23’ at its widest and 13’ at its narrowest point.

• At the North end is the rock feature, which also hides the mechanics and electricity on the opposite side. A water source and hose are available. A small water feed is located in the pool as well.

• Two water filter buckets for catching debris are located a few feet from either side of the bridge, which bisects the pool evenly.

There are several filters inset in the pool near the waterfall and under the bridge.

• It has a step up creating a small waterfall.

• There was a larger, rock waterfall that no longer operates – so it is now a ‘rock feature’.

• There is a step up area of 15’ x 23’, then another 80’ that wraps around.

This Scope of Work outlines the responsibilities and requirements for Pool Maintenance Services at the Marco Island Historical

Museum.

1. Objectives

The primary objectives of these services are as follows:

1. Regular Inspection:

• Conduct inspections two times each week to assess the overall condition of the pool and system.

• Check for debris, algae growth, and any signs of damage to the pool structure/system.

2. Cleaning and Debris Removal:

o Remove debris such as leaves, branches, and any other materials from the pool.

o Utilize appropriate tools and equipment for safe and efficient debris removal.

o Ensure both water filter debris buckets are cleaned and maintained.

3. Water Quality Management:

• Monitor water quality parameters including pH levels, dissolved oxygen, and clarity.

• Implement necessary measures to maintain optimal water quality.

• Provide recommendations to Museum Manager or Designee for any required adjustments to water treatments.

4. Structural Maintenance:

• Inspect and report on the condition of the pool concrete basin, edges, and other structural elements.

• Address any minor repairs or maintenance needs promptly.

▪ Provide written recommendation and quote for any repairs needed outside this scope of work.

▪ Coordinate with the Museum Manager or Designee for any repairs if necessary.

5. Maintenance of Equipment:

• Change filter once per year and maintain equipment. Only one motor functions; original motor for waterfall functions is offline.

• Cleaning out of pump filter basket

a. Filter Cartridge is equivalent to C-8418 200SQF CS Series

6. Reporting:

• Provide regular reports on maintenance activities, observations, and recommendations.

• Include photographs and documentation of before-and-after maintenance work.

2. Duration

7. Frequency:

• Pool maintenance services will be conducted two times each week.

3. Safety Compliance

▪ Adhere to all safety regulations and guidelines for the handling, storage, and transportation of chemicals.

▪ Ensure that all chemicals used are equipped with appropriate safety devices and labels.

▪ All maintenance activities must comply with relevant environmental regulations and local ordinances.

4. Customer Support

8. Maintain open communication with the Marco Island Historical Museum Manager and respond promptly to inquiries, requests, and issues.

5. Reporting

9. Provide regular reports to the Marco Island Historical Museum Manager detailing the status of the pool and maintenance activities.

6. Responsibilities of Marco Island Historical Museum

10. The Marco Island Historical Museum Staff shall undertake the following responsibilities:

▪ Provide the service provider with access to the Museum pool and water source.

▪ Shall notify the service provider in advance of any special concerns.

▪ Location: 180 South Heathwood Drive Marco Island, FL 34145. (239) 252-1440 o

7. Scheduling

11. The scheduling for the Museum pool services will be determined by mutual agreement between the Collier County Historical

Museum Manager or designee and the service provider, considering the specific requirements of the pool.

8. Safety and Compliance

a. The service provider shall adhere to all safety regulations and guidelines related to the handling and transportation of chemicals. This includes safety training, documentation, and emergency response procedures.

This Scope of Work outlines the key responsibilities and objectives of the Pool Maintenance Services for the Marco Island Historical

Museum. Both the Museum staff and the service provider must work collaboratively to ensure the success of this service, the environment, and the safety of all involved parties.

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$500,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Automobile Liability

$500,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.5. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders https://apps.fldfs.com/bocexempt/

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Pool Inspection, Cleaning, Maintenance, and Reporting *Two visits a week Required, to include all inclusive Servicing.

52 Weekly

2. Filter Cartridge C-8418 200 SQF CS

Series or Equivalent

1 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Please submit proof of E-Verify Registration*

*Response required

3. Please submit Certificate of Insurance*

*Response required

4. Submit Proof of State of Florida Corporate Registration - Sunbiz*

*Response required