ESSEXVILLE-HAMPTON PUBLIC SCHOOLS

303 Pine Street, Essexville, MI48732

REQUEST FOR PROPOSAL (RFP)

Garber High School Natatorium - Pool Mechanical & Main Drain Repairs

Key Dates

RFP Issue Date 1016t2026 ite Walkthrough 1011412026 @ l0:00 AM

Meet at Garber High School Athletic Entrance Deadline for Written Questions r01t6t2026 @ 1:00 PM Proposal Submission Deadline 1012212026 @ l:00 PM opening immediately afterBID Board Award Week of 10126126 Notice to Proceed after Board ubstantial Deadline As soon as possible l\{ilcstonc Date

Essexville-Hampton Public Schools (E-HPS) is now accepting sealed bids for pool mechanical and main drain repairs on the at Garber High School Natatorium located at2l3 Pine St, Essexville ll[l48732.

Bids shall be submitted in accordance with this RFP. Sealed bids will be received by mail at the office of:

Essexville-Hampton Public Schools 303 Pine St, Essexville MI 48732 Attention: Eric Debo, Director of operations (SEALED BID-pooL woRK)

The outside of the submitted bid envelope must clearly state o.pool- woRK,,.

Bids must be received no later than 1:00 PM, October 22,2026. Faxed and/or emailed bids will not be accepted. Late proposals will not be considered regardless of cause for delay.

Questions from bidders shall be submitted in writing to Eric Debo at deboe@.e-hps.net no later than October 16, 2026 at 1:00 PM.

Bids will be opened publically at I : l5 PM, Octob er 22,2026 atthe address noted above.

Bids must remain valid for a period of sixty (60) days after the bid opening.

Essexville-Hampton Public Schools Board of Education reserves the right to accept or reject any and all bids, either in whole or in part, to waive any informalities or irrJgularities iherein, or to award the contract to other than the Bidder(s) submitting the best nnancLt bid (low bidder), in its sole and absolute discretion. The bidder, in submitting tris/her bid, agrees to accept the decision of the District as final.

All bidders shall complete the Iran Linked Business Disclosure Form in the Bid proposal Form to comply with Public Act 517 of 2012. An "Iran Linked Business" is not eligible to submit a bid on a Request for Proposal with a public entity, including state agencies, school districts, community colleges, intermediate school districts, citiei, villages, townships, counties, and public authorities.

The Act defines an Iran Linked Business as an individual or any entity, including all successors, parent companies, subsidiaries, and companies under common control, engaged in investment activities of $20,000,000.00 or more with the energy sector of Iran, includin[ providing of products used to construct or maintain oil or liquefied natural gas pipelines.

All bidders shall also complete the Familial Relationship Disclosure form to identify any relationship between the Bidder and members of the Board of Education or Superintendent of the District.

l. Introduction and Purpose Essexville-Hampton Public Schools (the "District") is soliciting proposals from qualified, licensed pool mechanical/plumbing contractors to perform repairs to the main drain system and chemical controller equipment at the Garber High School natatorium (pool), located at 213 Pine St, Essexville, MI 48732 (the "Project"). The District intends to enter into a contract with the firm whose proposal is determined to be the most advantageous to the District, taking into consideration price, qualifications, experience, and proposed approach, as further described in this Request for Proposal ("RFP").

This RFP is not an offer to contract. The District reserves the right to reject any or all proposals, to waive minor irregularities, and to negotiate with one or more respondents, in its sole discretion.

2. Background and Project Overview The Garber High School pool currently requires replacement of the main drain modulation valve and upgrades to the chemical controller and flow monitoring system. During evaluation, it was identified that the existing main drain piping is significantly corroded. Becalse of this condition, the District is requesting proposals for both a Base Bid (repair/replace in place) and an Altemate (abandon and reroute the main drain system), as describedin Seciion 3 below, so the District can evaluate the most appropriate long-term solution.

2.1 Existing Conditions

' Existing main drain modulation valve (6") requires replacement.

' Main drain piping is reported to be badly corroded; there is risk of pipe failure and basement flooding if disturbed.

' Existing chemical controller and flow monitoring equipment are outdated and require replacement/upgrade.

' Any modification to the main drain configuration is subject to EGLE (Michigan Department of Environment, Great Lakes, and Energy) ieview and may r"qui* u variance.

Respondents are strongly encouraged to attend the site walkthrough (see Section g) to directly assess the condition of the existing main drain piping, valve, and mechanical room prior to submitting a proposal.

3. Scope of Work

3.1 Base Bid

At a minimum, the Base Bid scope of work shall include:

1. Replacement of the existing 6" modulation valve on the main drain line.

2. Supply and installation of a new CAT 4000 chemical controller (or approved equal), complete with flow cell, acid pump, and chlorine pump.

3. Supply and installation of a flow meter integrated with the new CAT 4000 chemical controller.

4. All labor, materials, and equipment necessary for a complete and functional installation.

5. Testing, calibration, and startup of the new chemical controller and flow monitoring system.

6. Site protection and pool safety measures during construction.

IMPORTANT NOTE ON MAIN DRAIN CONDITION; The District has been advised that the existing moin drain piping is badly corroded, and that replacing the modulation valve in the existing line corries a risk of pipe failure and basementJlooding. Respondents proposing the Base Bid approach (replacement in the existing line) sholl clearly describe their approach to mitigating this risk and shall be prepared to provide the District with a liability waiver or similar risk acknowledgment as a condition of proceeding with this option, if requestid by the District.

3.2 Alternate No. I - Main Drain Abandonment and Reroute

As an alternate to the Base Bid main drain valve replacement, respondents shall provide a separate price for the following scope, which reroutes the main drain system rathir than repairing the existing corroded line:

1. Obtain a variance from EGLE for the proposed main drain reconfiguration.

2- Drain the pool and abandon the existing main drain line in place (or remove, if required by EGLE or the District).

3. Supply ahd install new wall-mounted main drains.

4. Core the pool wall at two (2) locations as needed to maintain EGlE-required dimensions and clearances.

5. Seal all wall penetrations with link seals to ensure a water-tight installation.

6- Supply and install new Schedule 80 PVC piping from the pool wall to the balance tank.

7. Provide all necessary pipe support in accordance with manufacturer and code requirements.

8. Coordinate pool draining/refilling and downtime with the District's athletic and aquatics schedule.

Respondents shall clearly itemize the Altemate No. I price separately from the Base Bid so the District can evaluate the total cost of each approach independently.

3.3 General Requirements (Both Base Bid and Alternate)

' All work shall comply with applicable EGLE public swimming pool regulations and the

Michigan Public Health Code, part 125 (Swimming pools).

' Contractor shall coordinate all shutdowns, drainage, and pool closures with the District in advance.

' Contractor shall provide startup, testing, and staff training on the new chemical controller system.

' contractor shall provide manufacturer warranty information and an operations/maintenance manual for all new equipment.

' Contractor shall obtain all required permits, including any EGLE variance associated with Alternate No. 1, prior to commencing that portion of the work.

4. Applicable Codes and Standards

' EGLE (Michigan Department of Environment, Great Lakes, and Energy) public swimming pool requirements

. Michigan Public Health Code, Part 125 (Swimming pools)

. Michigan Plumbing Code (current adopted edition)

' Manufacturer installation specifications for all proposed equipment . MIOSHA/OSHA safety requirements during construction . Local municipal building and permitting requirements

5. Proposal Submission Requirements Respondents must submit one (2) original hard copies of their proposal, including at minimum the following:

l. cover Letter - signed by an authorized company representative.

2. Company Qualifications - firm history, relevant pool mechanical/plumbing experience, and at least three (3) references from comparable school or municipal pool repair projects completed in the last five (5) years.

3. Proposed Approach - narrative describing the proposed methodology for the Base Bid, including specific risk mitigation measures for working on the conoied main drain line.

4- Alternate No. I Narrative - description of proposed approach to the EGLE variance process, wall coring, and reroute installation.

5. Proposed Project Schedule - for both the Base Bid and Alternate, including anticipated pool downtime.

6- Pricing Proposal - separate, itemized lump-sum pricing for the Base Bid and for Altemate No. l, using the pricing form in Attachment A.

7. Licensing and.Insurance - copy of current Michigan contractor/plumbing license(s) and certificates of insurance meeting the requirements in Section 7.

8. Risk Disclosure - a written description of the risks associated with the Base Bid approach and any waiver or release the contractor would require from the District prior to proceeding.

9. Subcontractor List - identify any subcontractors proposed to be used, including trade and relevant experience.

10. Exceptions - clearly note any exceptions taken to this RFP or the District,s standard contract terms.

6. Evaluation Criteria Proposals will be evaluated by the District based on the following criteria:

o Total Cost/Value o Relevant Experience and Qualifications o Proposed Schedule/Timeline o References and Past Performance o Safety Record o Completeness and Quality of Proposal

The District reserves the right to interview finolists and/or request Best and Final Offers (BAFO) prior to final qward.

7. Insurance and Bonding Requirements The awarded contractor shall maintain, at minimum, the following coverage and name the District as an additional insured:

' Commercial General Liability: $1,000,000 per occurrence / $2,000,000 aggregate. Automobile Liability: $1,000,000 combined single limit . Workers' Compensation: statutory Michigan limits . Umbrella/Excess Liability: $2,000,000

' Performance Bond and Payment Bond: 100% of contract value (if contract value exceeds District's bonding threshold)

8. Site Walkthrough A site walkthrough will be held on October 14,2026 at l0:00 AM at the Garber High School natatorium (pool), 213 Pine St, Essexville, MI 48732. Attendance is strongly recommended.

Respondents should meet at the Garber High School athletic entrance and check in with Eric Debo, Director of Operations.

Familial Disclosure Form

The undersigned, the owner or authorized officer of "Proposer"), pursuant to the familial disclosure requirement provided in the Essexville- Hampton Public School District Request of Proposals and Specif,rcations, hereby represent and warrant, except as provided below, that no familial relationship exist between bidder(s) or any employee of Essexville-Hampton Public School Dist. and any member of the Board of Education of the School District or the Superintendent of the Schools in the Request for Proposal.

List any Familial Relationships:

Dated: PROPOSER:

By:

Its:

State of Michigan ) County of _ )ss:

This instrument was acknowledged before me on the day of 20-, by

(Signature)

_ (Printed) Notary Public, County, Michigan My Commission Expires:

Acting in the County of _ hhc

Assurances and Certifications

Certification Re&rding Debarment. Suspension. Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded for from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Resardine Nondiscrimination Under Federally and State Assisted Proerams

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin oi ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S. Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Bay-Arenac ISD, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for 4-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran Linked Business. Please refer to the "Iran Economic Sanction Act" Public Act 517 for claiifications or questions. Bay- Arenac ISD as a Michigan public entity is required to follow Public Act 517 of 2012.

Dated: PROPOSER:

By:

State of Michigan ) County of _ )ss:

This instrument was acknowledged before me on the day of

Its

20-,by

My Commission Expires Acting in the County of

County, MichiganNotary Public, _

Affidavit of Compliance - Iran Economic Sanctions Act

All Bids shall be accompanied by a sworn statement disclosing any Iran Linked Business relationship that exists within the owners, including its fficers, director, and employees.

The undersigned, the owner or authorized officer of (the "Bidder"), pursuant to Michigan Public Act No .517 of 2012,the "Iran Linked Business" requirement provided in the BAISD Consortium Universal Service Fund Request for Proposals hereby represents and warrants that the bidder, including its officers, directors and employees, is not and " Iran Linked Business" within the meaning of the applicable Public Act, and that in the event bidder is awarded a contract as a result of this RFP, the contract.

The bidder further acknowledges that any person who is found to have submitted a false certification is responsible for a civil penalty of not more than $250,000 or 2 times the amount of the contract or proposed contract for which the false certification was made, whichever is greater, the cost of the District investigation, and reasonable attomey fees, in addition to the fine. Moreover, any person who submitted a false certification shall be ineligible to bid on future Requests for Proposals (RFPs) for three (3) years from the date that it is determined that the person has submitted the false certification.

There is not an "Iran Linked Business" that exists within the bidder and/or owner, officers, directors and employees.

Bidder:

(Company Name)

By:

(Signature)

Its (Title)

This instrument was acknowledged before me, a Notary public, in and for

County, on this day of _ 20

SS:

(Notary Public Signature)

My commission Expires

Acting in the County of: