Polygraph RFQ.docx

Illinois Department of Human Services

R E Q U E S T F O R Q U O T E

Initial polygraph examination The exam shall include:

· A thirty (30) minute resident file review;

· An interview with the examinee;

· Administration of the exam; and

· A written report regarding the exam.

The written report shall include:

· The nature of the examination (i.e. specific offense);

· The number and type of questions asked;

· The responses to those questions;

· Whether there was evidence of deception and if so, to which questions; and

· The examiner’s professional opinion regarding whether the examinee was deceptive.

Non-initial polygraph examination The exam shall include:

· A thirty (30) minute resident file review;

· An interview with the examinee;

· Administration of the exam; and

· A written report regarding the exam.

The written report shall include:

· The nature of the examination (i.e. specific offense);

· The number and type of questions asked;

· The responses to those questions;

· Whether there was evidence of deception and if so, to which questions; and

· The examiner’s professional opinion regarding whether the examinee was deceptive.

Incomplete Examinations An incomplete exam shall be defined as:

· One when examiner comes to TDF to conduct either an initial or non-initial exam upon request, completes a file review, but determines, during the course of the exam that the examinee is not a proper subject for examination; or

· One when the examiner comes to TDF to conduct either and initial or non-initial exam upon request, completes a file review, but the examinee refuses to participate in the examination.

For each such exam, the examiner shall prepare a written report indicating the reason(s) for the examiner’s determination that the examinee is not a proper subject under the conditions of the exam or indicating refusal of the examinee to participate in the exam.

An examination conducted after an incomplete exam, shall be considered a non-initial exam and compensation shall be made in accordance with the cost of thereof.

Initial Consultation and Review Such participation many be necessary to familiarize the examiner with, and elicit his/her expertise in developing exam formats, culling chart and file material, etc. to increase the proportion of meaningful examinations.

All such consultation must receiver prior approval by the Facility Director or his designee.

Court Testimony Should the examiner be required to provide court testimony to any issue regarding examinations conducted, the examiner shall submit a written estimate of costs associated with such testimony to the Facility Director or designee for prior approval.

MILESTONES AND DELIVERABLES: Vendor shall conduct examinations within fourteen (14) days of receipt of the request for an examination. Requests for the examinations made by TDF must be in writing and either mailed or faxed to the Vendor. If the exam is not conducted within 14 days, the Department’s request shall be considered withdrawn and no charge shall be assessed. Written examination reports shall be due to the Facility Director within seven (7) days of the exam.

VENDOR / STAFF SPECIFICATIONS: Vendor shall provide examiners who are appropriately licensed in the State of Illinois as a Detection of Deception Examiner with the Dept. of Professional Regulations and trained to perform post-conviction polygraph examinations with sexual offenders regarding sexual offending. It is preferred that examiners are members of the American Polygraph Association and the Illinois Polygraph Society. Vendor shall provide proof of applicable license and training upon the request of the facility. Examiners provided by the Vendor as herein described shall be required to pass applicable drug and background checks prior to being allowed entry to TDF.

COMPANY NAME: ____________________________________________________________________

VENDOR’S PER EXAM RATE: FY20 _____ FY21 _____FY 22_____

VENDOR’S TOTAL RATE: _____________

DATE: _____________

VENDOR’S SIGNATURE: ______________________________________________________________

Notes to Vendor: All Quoted prices must be valid for 90 days from date of submission. We reserve the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects. Vendor may attach separate page describing this proposal for services. Winning vendor will be chosen on low total bid for all product.

*IF THIS FORM IS NOT FILLED OUT IN ITS ENTIRETY THE QUOTE MAY BE DISQUALIFIED