PoliceSergeantRFP - 2026Final.pdf

REQUEST FOR PROPOSALS

TOWN OF DENNIS, MASSACHUSETTS

Police Sergeant Selection Processes

The Town of Dennis is seeking proposals from qualified executive search consultants to work with the Town to perform a selection process for the positions of police sergeant, using trained assessors that results in scores/rankings. The selection process is one component of several used to determine final grading and eligibility for the position. The Town of Dennis Police Department is not a Civil Service department. Copies of the Request for Proposals (RFP) document with instructions and requirements are available on the Town’s website:

www.town.dennis.ma.us, Quick Links, Procurement (Bids/RFP’s).

Sealed proposals, including a separate Technical Proposal and Fee Proposal must be prepared in accordance with the instructions and requirements contained in the RFP, and must be submitted to the Director of Human Resources, Paige A. Eppolito, at Dennis Town Hall, 685 Route 134, South Dennis, MA 02660.

Proposals must be submitted no later than 11:00AM on Wednesday, April 1, 2026. Late, faxed, e-mailed and/or unsigned proposals will not be accepted. The Town reserves the right to waive any informality or to reject any or all proposals if it deems it to be in the public interest to do so.

http://www.town.dennis.ma.us/

Town of Dennis, Massachusetts

Requests for Proposals: Police Sergeant Selection Processes

CONTENTS

Introduction, Request for Proposals

1. Purpose

2. Background

3. Objectives and Scope of Work

4. Contract and Proposal Information

5. Additional Requirements

6. Minimum Proposal Requirements

7. Minimum Qualifications

8. Comparative Evaluation Criteria

9. Contract Award and Timeline

10. Questions/Inquiries Appendix A: Price Proposal Form Appendix B: Certificate of Non-Collusion Appendix C: Certificate of Tax Compliance Appendix D: Certificate of Non-Segregated Facilities Appendix E: Certificate of Authority Appendix F: Insurance Agent Statement Appendix G: Dennis Police Directive 2-19

Submission Deadline: Wednesday, April 1, 2026 at 11:00AM

REQUEST FOR PROPOSALS

TOWN OF DENNIS, MASSACHUSETTS

Police Sergeant Selection Processes

The Town of Dennis is seeking proposals from qualified executive search consultants to work with the Town to perform a selection process for the positions of police sergeant, using trained assessors that results in scores/rankings. The selection process is one component of several used to determine final grading and eligibility for the position. The Town of Dennis Police Department is not a Civil Service department. Copies of the Request for Proposals (RFP) document with instructions and requirements are available on the Town’s website:

www.town.dennis.ma.us, Quick Links, Procurement (Bids/RFP’s).

Sealed proposals, including a separate Technical Proposal and Fee Proposal must be prepared in accordance with the instructions and requirements contained in the RFP, and must be submitted to the Director of Human Resources, Paige A. Eppolito, at Dennis Town Hall, 685 Route 134, South Dennis, MA 02660.

Proposals must be submitted no later than 11:00AM on Wednesday, April 1, 2026. Late, faxed, e-mailed and/or unsigned proposals will not be accepted. The Town reserves the right to waive any informality or to reject any or all proposals if it deems it to be in the public interest to do so.

http://www.town.dennis.ma.us/

1. PURPOSE OF REQUEST

1.1 The Town of Dennis is seeking proposals from qualified professional consulting firms to work with the Town to perform a selection process for the position of police sergeant, using trained assessors that results in scores/rankings. The successful firm will work with the current Police Chief and Human Resources Director to complete the processes. It is expected that the selection processes will be completed at various times during the fiscal year 2026. The selection processes for each position are outlined below.

2. BACKGROUND

2.1 The Town of Dennis is a municipal government located in Barnstable County, Massachusetts. It is governed by a five member Select Board and Town Administrator.

Its legislative body is a Representative Town Meeting. The police sergeant position are unionized. The positions are not within the Massachusetts Civil Service system. The Police Department’s patrol officer, sergeants and lieutenants are unionized under separate collective bargaining units under Massachusetts public labor law. The lieutenants are one bargaining unit, sergeants are in a separate unit and police officers (patrol officers) are in a third bargaining group. The police chief and deputy chief positions are not unionized.

The civilian dispatchers, who are under the jurisdiction of the police chief, are organized under a separate collective bargaining unit.

3. OBJECTIVES AND SCOPE OF WORK

3.1 The Town requires that the consultant complete this project on a time frame as outlined below.

3.2 The selection process is governed by Dennis Police Department Directive 2-19 (See

Appendix G) and any applicable state laws. The successful firm must comply with all relevant provisions of the Department Directive and the Chief’s memorandum outlining the selection process, including pre-approval for all work elements before beginning the selection process.

3.3 The consultant will conduct an interview with the Human Resources Director, Police Chief and other staff members, as selected by the Town Administrator, to understand community preferences, the demographics of the Police Department and the desired selection process exercises. The consultant will discuss the procedures for the sergeant and lieutenant selection processes with the Chief of Police to identify responsibilities with regard to employee notification and selection criteria and percentage breakdown.

The consultant is responsible for conducting the appropriate number of interviews to determine the “Knowledge, Skills and Abilities” (KSA’s) and “Critical Factors” related to the position.

3.4 Selection Processes:

3.4.1 - Sergeant Selection Process – It is expected that 10 – 15 candidates will take part in the sergeant selection process. It is anticipated that the sergeant selection process will take place in May 2026. The sergeant selection process will involve a written examination and separate oral board process.

The written exam will consist of 100 multiple choice questions, at the minimum the following subject area: criminal law (20), criminal procedure (20), motor vehicle law (15), a number of supervision/management type books (25), and the Department’s Policies and Procedure and Rules and Regulations (20). The Consultant will provide the Proctors.

The Sergeant’s Oral Board consists of three Assessors. Each participant will be before the Board approximately 45 minutes. The Board then discusses the participant’s performance, assigns scores and narrative regarding participants strength and weaknesses.

The consultant will compose and administer the written exam and provide the Chief of Police with a numerical score based on a 100% scale for each candidate. The consultant is responsible for administering an appeal process for the written examination.

Within 2 weeks of administering the written examination the consultant will administer an oral board process. All candidates who take part in the written exercise will be permitted to participate in the oral board exercise. The consultant is responsible for providing trained assessors who have experience as police command personnel at the rank of Lieutenant or above. The consultant will provide the Chief of Police with a numerical score based on a 100% scale for each candidate. The questions and situational exercises used in the selection process will be based on the “KSAs” and “Critical Factors” determined for each position. The consultant will be responsible for recruiting and compensating members to serve on the assessment center panel subject to the approval of the Human Resources Director and Chief of Police. The consultant must be able to show the experience and resume of each assessor with regard to their professional experience in law enforcement and their experience as an assessor.

4. CONTRACT AND PROPOSAL INFORMATION

4.1 Proposal Preparation

The prospective consultant must follow the instructions contained in this document in preparing and submitting their response to the RFP. All proposals must include a completed copy of the following:

a) Executed Certificate of Non-Collusion, and

b) Executed Certificate of State Tax Compliance and

c) Executed Certificate of Non-Segregated Facilities, and

d) Executed Certificate of Authority (Corporations only) and

e) Executed Insurance Agent Statement

4.2 Economy of Preparation

Proposals should be prepared simply, providing a straightforward description of the prospective consultant's ability to satisfy the requirements of the RFP. Emphasis should be on completeness and clarity of contents.

4.3 Cost Liability

The Town of Dennis assumes no responsibility and no liability for costs incurred by the prospective consultant in preparation of the RFP and participation in the selection process prior to issuance of a contract.

4.4 Revisions to the Request for Proposal

If the RFP is revised, the revisions will be provided to all prospective consultants to whom the Town has distributed electronically copies of the RFP. The Town of Dennis shall bear no responsibility or liability if copies of the RFP or any revisions are lost in the mail or misdelivered due to unforeseen circumstances.

4.5 Response Date and Address

In order to be considered for selection, signed proposals must be received on or before

11:00AM on Wednesday, April 1, 2026.

Proposals must be addressed and delivered to:

Paige A. Eppolito, Human Resources Director Dennis Town Hall 685 Route 134 South Dennis, MA 02660

Proposals submitted after this time will be disqualified from consideration. The Town assumes no responsibility for late submissions due to mail, courier or delivery problems of any kind.

4.6 Number and Distribution of Proposals

The prospective consultant must submit a complete response to the RFP. 1 original and

4 copies must be submitted to the Human Resources Director. The prospective consultant shall make no other distribution of the proposals. The proposals shall consist of both separate, labeled and sealed price and technical (non-price) information.

Proposals shall provide all the information required in this RFP and the attached proposal forms, and may include additional information, such as narrative summaries, business brochures, letters of recommendation, etc.

4.7 Selection of Proposals

Proposals will not be opened publicly. Technical proposals shall be opened by the Assistant Town Administrator, Procurement Administrator in the presence of one or more witnesses. Price proposals shall be opened and evaluated after the evaluation process of the technical proposals. The contents of the proposals shall remain confidential and shall not be disclosed to competing proposers until the completion of the evaluations, or until the time for acceptance specified in this RFP, whichever occurs earlier. At the opening of proposals, a register of proposals will be prepared. The register of proposals shall be open for public inspection.

The Town will determine the most advantageous proposal from a responsible and responsive prospective consultant, taking into consideration all evaluation criteria set forth in the RFP. Once a finalist has been selected, contract negotiations will begin with the top-ranked finalist. If unable to successfully negotiate a contract, the Town may then begin contract negotiations with the second or third place finalist. The Town of Dennis reserves the right to reject any proposals submitted for this project.

4.8 Successful Consultant Responsibilities

The successful consultant will be required to assume sole responsibility for delivering the services requested by this RFP. Subcontracting will not be allowed for the services required by this RFP unless prior written approval is obtained from the Town.

4.9 Assignment

The successful consultant is prohibited from assigning, transferring, conveying, subletting, or otherwise disposing of the contract or its rights, title, or interest therein or its power to execute such contract to any other person, company, or corporation without prior written consent and approval by the Town of Dennis.

4.10 Ownership of Material

All rights, titles to and ownership of all data, material, and documentation resulting from this project and/or prepared for the Town of Dennis pursuant to this contract shall remain exclusively with the Town of Dennis.

5. ADDITIONAL REQUIREMENTS

5.1 Throughout the selection process it is assumed that the consultant will communicate frequently with the Town. At least one in-person interview is required before designing the selection processes.

5.2 The consultant will provide the candidates with an orientation of the selection process for each process at least 30 days prior to the particular selection process. The written examination and oral board for the sergeant selection process is considered one (1) selection process for the purposes of the orientation requirement.

5.3 The consultant is expected to provide two (2) copies of the results and a video of each process to the Human Resources Director if requested.

5.4 All travel and related expenses associated with this project shall be included in the lump sum price proposal.

6. MINIMUM PROPOSAL REQUIREMENTS

6.1 Proposals must be submitted in two separately sealed sections labeled “Price Proposal” and “Technical Proposal”. The proposed lump sum fee for services shall be submitted in a separate, sealed and clearly labeled envelope labeled “Price Proposal.” There shall be separate pricing for the selection process (sergeant). All remaining information shall be submitted in a separate, sealed and clearly labeled envelope labeled “Technical Proposal.”

The price proposal submitted is to be valid for a period of up to one year from the execution of the contract. The Technical Proposal shall include all remaining required submittal items outlined in this Request for Proposals.

6.2 The consultant must provide this information in approximately the following order so that the proposal evaluation and selection process proceed in an orderly, timely, and equitable manner.

6.3 Prospective consultant Information

Provide the following information:

• Prospective consultant’s name

• Addresses and telephone numbers of all prospective consultant offices

• Structure of prospective consultant (i.e., sole proprietorship, partnership, corporation)

• Names and addresses of all partners, directors, and owners (if applicable)

• Names of all persons or entities that will have a financial interest in the contract if awarded

• Size of prospective consultant’s firm

• Number of years the prospective consultant has been in business

• Names and resumes of principals in prospective consultant’s firm

• Evidence that the prospective consultant has current professional liability insurance applicable to the work

• Listing of any actions taken by any regulatory agency or litigation involving the prospective consultant or its agents or employees with respect to any work performed

6.4 Plan of Services

A Plan of Services describing the approach and method for completing the scope of services within the established deadline, as well as demonstrate the ability of the project team to meet schedules, cost factors and constraints. The Plan of Services must include a description of the tasks to be performed by the consultant in this plan, the time/hours and other resources required to complete each task, and the expected time to complete each step. The Plan should include time schedules and milestones, personnel assignments, and other information as necessary to demonstrate the consultant’s ability to complete the project on time. The Plan of Services should also review the ability of the consultant to work within the timeframes listed within this RFP, and should state any proposed or suggested substantial deviations from the steps and time frames as outlined in the plan.

6.5 Staffing

Identify staffing to be used. Provide brief resume (1-2 pages preferred) for each key professional who will be assigned to work on this contract. Note licenses, registrations or certifications where appropriate. The key management and technical personnel including the Project Manager must be identified by name and qualifications and will be considered a commitment by the prospective consultant for the duration of the contract.

6.6 Relevant Experience

Highlight relevant experience with designing and conducting selection processes to fill police- related supervisory, command- level and chief positions for municipal communities within the Commonwealth of Massachusetts. The description should include Civil Service and non-Civil Service communities.

6.7 References

Provide names and contact information of at least 5 municipal or local government clients within the Commonwealth of Massachusetts for which similar selection consulting services have been conducted within the past 5 years. Include client name, address, contact person, telephone number, and dates of service, date ranges and scope of work performed. Also give project title and short description. A listing of all consulting engagements undertaken within the past year in Massachusetts must be included, but references only need to be included from 5.

6.8 Other Information

Proposers are encouraged to provide additional information, such as narrative summaries, business brochures and other materials as part of their proposals if such information would assist the Town in evaluating their proposals.

6.9 Proposal Package Requirements

The name of the prospective consultant and title of the project must appear on the outside front cover of each non-price and price proposal. Each page of the proposal must be numbered consecutively from the beginning of the proposal through all appended material.

6.9 A Certification of Non-Collusion, Certificate of Tax Compliance, Certificate of Non- Segregated Facilities, Certificate of Authority (Corporations only) and Insurance Agent Statement must be signed and included with the proposal. These forms are included in this RFP as Appendices B, C, D, E & F, respectively.

7. MINIMUM QUALIFICATIONS

All prospective consultants must possess the following minimum qualifications. Any prospective consultant not meeting these minimum criteria shall be considered non responsive:

7.1 The prospective consultant firm must demonstrate a minimum of 5 years’ experience in providing public safety selection process and assessment center design and implementation in Commonwealth of Massachusetts, with at least one (1) assessment center performed specifically for the hiring of police command positions and one (1) police chief position of similar size and scope to that of this project.

7.2 Key staff persons assigned to this project must be experienced and have completed at least 3 similar public safety projects within the last 5 years for Massachusetts municipalities, with the lead staff person having completed at least one assessment center performed specifically for the hiring of a police command position and 1 police chief position of similar size and scope to that of this project.

7.3 Demonstrated experience of proposer and ability to complete projects on a timely basis, by referring to the specific work tasks listed in this RFP and by submitting references and work experiences that support the demonstrated experience and ability.

8. COMPARATIVE EVALUATION CRITERIA

8.1 Proposals which meet the requirements of the following sections will be deemed to be responsive: Section 4.1 Proposal Preparation, Section 4.5 Response Date, Section 6 Minimum Proposal Requirements, and Section 7 Minimum Qualifications.

8.2 All technical (non-price) proposals shall be further evaluated on the basis of the

Comparative Evaluation Criteria set forth below:

I. Professional Qualifications/Experience

a. Level of experience of proposer/firm in conducting Assessment Centers in

Massachusetts:

Highly Advantageous: The proposer has ten (10) or more years of experience conducting public safety selection processes and assessment centers of similar size and scope to those of this project including three (3) or more Massachusetts communities or communities governed by Massachusetts civil service regulations.

Advantageous: The proposer has eight (8) or more years of experience conducting public safety selection processes and assessment centers of similar size and scope to those of this project including two (2) Massachusetts communities or two (2) Massachusetts communities governed by Massachusetts civil service regulations.

Not Advantageous: The proposer has more than five (5) years of experience conducting public safety selection processes and assessment centers of similar size and scope to those of this project including one (1) Massachusetts community or a Massachusetts community governed by Massachusetts civil service regulations.

b. Level of experience of key personnel of the firm/proposer in conducting Assessment Centers in Massachusetts:

Highly Advantageous: Key staff persons assigned to this project have completed at least seven (7) public safety selection assignments within the last five (5) years for Massachusetts municipalities, with the lead staff person having completed at least three (3) public safety selection processes and assessment centers performed specifically for the hiring of police command positions and police chiefs of similar size and scope to that of this project.

Advantageous: Key staff persons assigned to this project have completed at least five (5) public safety selection assignments within the last five (5) years for Massachusetts municipalities, with the lead staff person having completed at least two (2) public safety selection processes and assessment centers performed specifically for the hiring of police command positions and police chiefs of similar size and scope to that of this project.

Not Advantageous: Key staff persons assigned to this project have completed at least five (5) public safety selection assignments within the last five (5) years for Massachusetts municipalities, with the lead staff person having completed at least 1 public safety selection processes and assessment centers performed specifically for the hiring of police command positions and police chiefs of similar size and scope to that of this project.

c. Demonstrated ability to complete projects on a timely basis:

Highly Advantageous: All of the proposer’s references and work experiences indicate that the projects were completed on schedule or with minimal, insignificant delays.

Advantageous: Only one (1) of the proposer’s references indicates that the project was completed with substantial delays attributable to the proposer, and no current project or project completed in the last three years experienced substantial delays attributable to the proposer.

Not Advantageous: Two (2) of the proposer’s references indicate that the project was completed with substantial delays attributable to the proposer, and no current project or project completed in the last year experienced substantial delays attributable to the proposer.

II. References

Degree of satisfaction with the proposer’s references:

Highly Advantageous: All of the proposer’s references indicate that the projects were completed to their satisfaction, on time, proposer was professional and responsive to requests of the employing entity and reference would use proposer again on another project.

Advantageous: Only one (1) of the proposer’s references indicates that the project was not completed to their satisfaction.

Not Advantageous: Two (2) of the proposer’s references indicate that the project was not completed to their satisfaction.

III. Plan of Operations

a. Plan for conducting the Assessment Center in accordance with the Request for Proposals:

Highly Advantageous: The proposal demonstrates superior understanding of project needs, contains a clear and comprehensive plan that addresses all of the project objectives stated in the Request for Proposals, staffing appears adequate and indicates all necessary personnel are available for the project.

Advantageous: The proposal contains a clear and comprehensive plan that addresses most of the project objectives stated in the Request for Proposals.

Not Advantageous: The proposal does not contain a clear and comprehensive plan that addresses most of the project objectives stated in the Request for Proposals.

IV. Materials submitted

a. Quality of proposer’s presentation and manner of presentation:

Highly Advantageous: The proposer’s presentation was extremely clear and well organized and demonstrated the proposer’s superior ability to present information effectively.

Advantageous: The proposer’s presentation was clear and well organized and demonstrated the proposer’s ability to present information effectively.

Not Advantageous: The proposer’s presentation was unclear and disorganized and did not demonstrate the proposer’s ability to present information effectively.

b. Proposer’s apparent breadth of knowledge and experience in conducting Assessment Center:

Highly Advantageous: The proposer’s presentation demonstrated the proposer’s superior level of knowledge and experience in the field.

Advantageous: The proposer’s presentation demonstrated the proposer’s high level of knowledge and experience in the field.

Not Advantageous: The proposer’s presentation did not demonstrate a high level of knowledge and experience in the field.

8.3 The rankings from each subcategory will be considered to achieve the proposal’s overall ranking for the technical (non-price) proposal. The evaluation team may identify changes to a proposer’s plan of service to be negotiated prior to awarding of the contract. It is the responsibility of each proposer to provide in its technical proposal sufficient information to allow for full evaluation of its proposal.

8.4 The Town will further contact references listed within the proposal, as well as others as the Town deems appropriate, with the sole purpose of determining sound business practices and philosophy appropriate to the Town’s goals.

9. CONTRACT AWARD AND TIMELINE

9.1 It is the hope that the Town will select a contractor within 30 days of the submission deadline, and will proceed to award the contract for the project. The consultant must be ready to commence the project within seven (7) calendar days of the contract award and complete the project within the time frame established within this RFP. It is expected that the times lines for the selection processes will occur on the following timeline:

• Sergeant Selection Process May 2026 It is expected that all selection processes will be concluded by July 2026. Any deviation from this expected schedule must be clearly indicated in the consultant’s proposal.

9.2 The Town will make the contract award to the party submitting the most advantageous proposal, taking into consideration the technical evaluations, references, and price proposal. The Town expressly reserves the right to make an award to a party other than the one submitting the lowest price proposal. The Town also reserves the right to reject all proposals and make no award, if it is deemed in the Town’s best interest to do so.

9.3 The successful bidder shall furnish the Town with certificates of insurance from a responsible company qualified to do business in Massachusetts showing the following:

Must have the following minimum insurance coverage in place with the Town of Dennis listed as an additional insured on said policies:

a. General Liability: Bodily Injury & Property Damage: $500,000 each occurrence, $1,000,000 aggregate. The Town of Dennis shall be listed as an additional insured on this portion of insurance coverage.

b. Worker’s Compensation: In accordance with Massachusetts State Law: It is the successful contractor’s responsibility to provide proof of insurance.

9.4 In the event that the Town and the first ranked proposer are unable to finalize negotiations via a fully executed contract agreement within 30 calendar days of the Notice of Award, the Town may terminate its negotiations with that proposer and proceed to enter into negotiations with the next ranked proposer.

9.5 The Town of Dennis is an equal opportunity employer.

10. QUESTIONS/INQUIRES

10.1 Inquiries concerning any part of this document shall be made at least seven (7) days prior to the date proposals are due. Questions should be submitted in writing to Paige A.

Eppolito, Human Resources Director, Peppolito@town.dennis.ma.us, Town of Dennis, 685 Route 134, South Dennis, MA 02660.

The Town will respond to inquiries in writing and is not responsible for oral information.

Revisions and any supplementary information to the Request for Proposals shall only be effective if the Town issues an addendum.

mailto:Peppolito@town.dennis.ma.us

Appendix A Town of Dennis

Request for Proposals Police Sergeant Selection Process

PRICE PROPOSAL FORM

The PRICE PROPOSAL FORM must be submitted in a separate sealed envelope, separate from the Technical Proposal Form, and clearly marked. The cost for the assessment center for each rank shall be detailed as noted below. The Town of Dennis is seeking proposals based upon the following parameters:

SERGEANT PROCESS:

100 Question Multiple Choice Exam: $___________________ ______________ Sergeant Oral Board 10 – 15 Candidates: $___________________ ______________ 16 – 20 Candidates: $__________________________________ 21 – 25 Candidates: $__________________________________ 26 – 30 Candidates: $__________________________________

Name of business:

Designated Contact Person:

Address:

City / State: Zip:

Telephone: Fax:

Email:

BY:

Name of person signing bid or proposal

SIGNATURE:

DATE:

SEAL, required if proposer is by corporation

Appendix B

Request for Proposals

CERTIFICATE OF NON-COLLUSION

The undersigned hereby certifies under penalties of perjury that this bid or proposal has been made and submitted in good faith and without collusion or fraud with any other person. As used in this certification, the word “person” shall mean any natural person, business, partnership, corporation, union, committee, club, or other organization, entity, or group of individuals.

Executed under and as a sealed instrument this _____ day of _________________, 2026.

Respectfully submitted, (Name & title of person signing bid or proposal)

(Signature)

Date:

SEAL, required if proposer is by corporation

Appendix C

CERTIFICATE OF TAX COMPLIANCE

Pursuant to M.G.L. c. 62C, § 49A, I certify under the penalties of perjury that, to the best of my knowledge and belief, I am in compliance with all laws of the Commonwealth of Massachusetts relating to taxes, reporting of employees and contractors, and withholding and remitting child support.

Social Security Number or Signature of Individual or Federal Identification Number Corporate Name

By:

Corporate Officer (if applicable)

Appendix D

CERTIFICATION OF NON-SEGREGATED FACILITIES

The Bidder certifies that it does not maintain or provide its employees any segregated facilities at any of their establishments, and that they do not permit employees to perform services at any location under their control where segregated facilities are maintained. The Bidder agrees that a breach of this certification will be a violation of the Equal Opportunity clause in any contract resulting from acceptance of this bid. As used in this certification, the term “segregated facilities” means any waiting rooms, work areas, restrooms and washrooms, restaurants and other eating areas, time clocks, locker rooms and other storage or dressing areas, parking lots, drinking fountains, recreation or entertainment areas, transportation, and Harbor facilities provided for employees which are segregated by explicit directive or are in fact segregated on the basis of race, color, religion, or national origin, because of habit, local custom or otherwise. The Bidder agrees that (except where they have obtained identical certification from Proposed subcontractors for specific time periods) they will obtain identical certifications from proposed subcontractors prior to the award of subcontracts exceeding $10,000 which are not exempt from provisions of the Equal Opportunity clause and those they will retain such certifications in their files.

Note: The penalty for making false statements in offers is prescribed in 18 U.S. Code Section

1001.

Company Name: _____________________________

Address: _____________________________

Name & Title of Signatory: _____________________________________________

Date: ______________________

Appendix E

CERTIFICATE OF AUTHORITY

(Corporations Only)

At a duly authorized meeting of the Board of Directors of ___________________ Corporation Name it was VOTED that ____________________________________________ of this Name and Title corporation is authorized to execute contracts and bonds in the name of and on behalf of this corporation, and affix its corporate seal hereto; and such execution of any contract obligation in this company’s name and on its behalf, said obligation to be valid and binding upon this company.

A True Copy Attested, Company Name: _____________________________

Address: _____________________________

Name & Title of Signatory: ________________________________________________

Date: _____________________________

I hereby certify that I am the clerk of ______________________________________; that the Corporation Name above vote has not been amended or rescinded and remains in full force and effect as of the date of this contract.

Name of Clerk: _____________________________ Corporate Seal

Appendix F

INSURANCE AGENT STATEMENT

We understand the insurance requirement of this proposal and that evidence of insurability (Certificate of Insurance) will be required showing coverage liability limits prior to signing of the contract.

Business Insurance Agency

Signature Signature

Appendix G

In Effect: 09/02/2011 Review Date: 11/22/2019 @0800

Town of Dennis Police Department Number: 2-19 Policy and Procedure Classification:

Administration Reference:

Subject:

Promotional Process

Expiration:

By Authority of: Date: December 9, 2021 Rescinds:

John Brady, Chief of Police

CALEA/ Mass Standards: 34.1.1; 34.1.2; 34.1.3; 34.1.5; 34.1.6; 34.1.7

1. PURPOSE

This order establishes policy and procedures for the administration of the promotional process for sworn personnel, the maintenance of eligibility lists and probationary periods for promoted employees.

II. POLICY

It is the policy of the Dennis Police Department to identify and promote the best qualified individuals to positions of increased responsibility through job-related and nondiscriminatory processes. The Chief of Police will coordinate all promotional processes with the Town Administrator and Human Resources Department to assure that all appropriate Town requirements are followed.

III. PROCEDURE

A. Authority and Responsibility for the Promotional Process

1. The Town Administrator and Board of Selectmen are responsible for making the final decision on promotional appointments for sworn positions based on the recommendation of the Chief of Police.

2. The Chief of Police will oversee the administration of the promotion process for all sworn personnel.

B. Developing the Promotional Process

1. When the Chief of Police believes that resignations or retirements have occurred or are pending that will result in the need for a process for promotion the Chief will advise the Town Administrator and Human Resources Department of the need for a testing process.

2. Once the request is approved the Chief of Police will determine the appropriate process to evaluate the available candidates.

3. All elements used to evaluate candidates for promotion shall be job-related and nondiscriminatory. Where an external consultant is retained to develop or administer one or more components of the process, the consultant shall be responsible for demonstrating job-relatedness and validity for those components.

4. All eligible employees shall be provided with a documented written announcement of the promotional process with enough notice to give candidates a reasonable opportunity to prepare. The directive will include:

a. A description of each element of the process;

b. Specific procedures and an appeals process for each element of the promotional process;

c. Establishing procedures for reapplication if appropriate;

d. The numerical weight given to each element of the process;

e. The points or numerical weight assigned for veteran preference, if any;

f. The points or numerical weight assigned for time in rank or time in grade;

g. The system for ranking eligible candidates on the list;

h. The duration of the eligibility list; and

i. The system for selecting names from the list

5. If lateral entry opportunities are allowed for a promotional process the announcement will include the promotional eligibility requirements for outside personnel.

6. The Chief of Police or his designee is responsible for assuring that all promotional materials are secured.

C. Probationary Period

1. Newly promoted personnel will serve a probationary period in conformance with the relevant Collective bargaining Agreement.

2. At a minimum, the employee’s immediate supervisor will complete a six-month and final evaluation of the employee.

IV. SUMMARY

The above stated policy and procedure is meant to provide general guidelines to Dennis Police employees concerning administration and maintenance of the Promotional process.

Particular facts or circumstances may require an officer to take actions not necessarily outlined in this directive.

This policy and procedure are for Dennis Police use only and is not meant to enlarge an employee’s criminal or civil liability in any way. It should not be construed as the creation of a higher standard of safety or care in an evidentiary sense, with respect to third party claims. Violations of this directive, if proven, can only form the basis of a complaint by this department, and then only in an administrative proceeding.