Polhamus_Park-Project_Manual.pdf

TOWN OF GRANBY

POLHAMUS PARK PARKING LOT

PROJECT MANUAL

FEBRUARY 2025

PREPARED BY:

SGM

118 WEST 6TH STREET, SUITE 200

GLENWOOD SPRINGS, CO 81601

TABLE OF CONTENTS

i

BID DOCUMENTS Pages

Section 00010 - Advertisement For Bid Section 00100 - Instructions to Bidders Section 00300 - Bid Form Section 00310 - Bid Schedule Section 00320 - Bid Security

AGREEMENT DOCUMENTS Pages

Section 00500 - Standard Agreement Section 00520 - Notice of Award Section 00530 - Notice to Proceed Section 00610 - Performance Bond Section 00620 - Payment Bond

PROJECT SPECIAL PROVISIONS

STANDARD SPECIAL PROVISIONS

SECTION 00010

ADVERTISEMENT FOR BIDS

Sealed BIDS for construction of the Polhamus Park Parking Lot project will be received via email at the addresses provided below until Thursday, March 13th, 2025 at 10:00 AM, at which time they will be publicly opened and read aloud.

This is a Town of Granby project.

A Bid Bond in the amount of 10% of bid price is required, and Performance and Payment Bonds in the amount of 100% of bid, will be required.

All questions shall be directed to the Project Engineer listed above no later than 4:00 PM on Thursday, March 6th, 2025. Final questions and answers will be posted no later than 12:00 PM on Friday, March

7th, 2025.

A set of electronic (PDF) Bid Documents will be made available via email on Monday, February 17th, 2025, until the time that Bids are opened. Bidders shall send an email to CassieC@sgm-inc.com and

CC: michaelm@sgm-inc.com. The email subject line shall read: Request for Electronic Bid

Documents – POLHAMUS PARK PARKING LOT The email shall contain the following information:

Name, Company & phone number.

Michael Morrison

Date Project Engineer

Advertised in the Middle Park Times 2/20/25, 2/27/25.

SECTION 00100

INSTRUCTIONS TO BIDDERS

1.0 Defined Terms

Terms used in these Instructions to Bidders, which are defined in the General Conditions, have the meaning assigned to them in the General Conditions. The term “Bidder” means one who submits a Bid directly to Owner, as distinct from a sub-bidder, who submits a Bid to a Bidder. The term

“Successful Bidder” means the lowest, qualified, responsible and responsive Bidder to whom

Owner (on the basis of Owner’s evaluation as hereinafter provided) makes an award. The term

“Bidding Documents” includes the Invitation to Bid, Instructions to Bidders, the Bid Form, and the proposed Contract Documents (including all Addenda issued prior to receipt of Bids).

2.0 Copies of Bidding Documents

2.1 Complete sets of Bidding Documents must be used in preparing Bids; neither Owner nor

Engineer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bidding Documents. The standard specifications for the project are The

Colorado Department of Transportation Standard Specifications for Road and Bridge Construction.

2.2 Owner and Engineer, in making copies of Bidding Documents available on the above terms, do so only for the purpose of obtaining Bids on the work and do not confer a license or grant for any other use.

3.0 Qualifications of Bidders

The Owner may make such investigations as he deems necessary to determine the ability of the

Bidder to perform the work, and to demonstrate qualifications to perform the Work. Each Bidder must be prepared to submit within five days of Owner's request written evidence of the types set forth below. To demonstrate Bidder’s qualifications to perform the Work, after submitting its Bid and within 5 days of Owner’s request, Bidder shall submit (a) written evidence establishing its qualifications such as financial data, previous experience, and present commitments, and (b) the following additional information:

A) Evidence of Bidder’s authority to do business in the state where the Project is located.

B) Bidder’s state or other contractor license number, if applicable.

C) Subcontractor and Supplier qualification information; coordinate with provisions of Article 12 of these Instructions, “Subcontractors, Suppliers, and Others.”

D) References and other required information regarding qualifications.

The Owner reserves the right to reject any Bid if the evidence submitted by, or investigation of, such Bidder fails to satisfy the Owner that such Bidder is properly qualified to carry out the obligations of the Contract and to complete the work contemplated therein.

4.0 Examination of Contract Documents and Site

4.1 It is the responsibility of each Bidder before submitting a Bid, to (a) examine the Contract

Documents thoroughly, (b) visit the site to become familiar with local conditions that may affect cost, progress, performance or furnishing of the work, (c) consider federal, state and local laws and regulations that may affect cost, progress, performance or furnishing of the work, (d) study and carefully correlate Bidder’s observations with the Contract Documents, and (e) notify Engineer of all conflicts, errors or discrepancies in the Contract Documents.

4.2 Information and data reflected in the Contract documents with respect to Underground

Facilities at or contiguous to the site are based upon information and data furnished to Owner and

Engineer by owners of such underground facilities or other, and Owner does not assume responsibility for the accuracy or completeness thereof unless it is expressly provided otherwise in the Supplementary Conditions.

4.3 Before submitting a Bid, each Bidder will, at Bidder’s own expense, make or obtain any additional examinations, investigations, explorations, tests, and studies and obtain any additional information and data which pertain to the physical conditions (surface, subsurface and

Underground Facilities) at or contiguous to the site or otherwise which may affect cost, progress, performance or furnishing of the work and which Bidder deems necessary to determine its Bid for performing and furnishing the work in accordance with the time, price and other terms and conditions of the Contract Documents.

4.4 On request, in advance, Owner will provide each Bidder access to the site to conduct such explorations and tests as each Bidder deems necessary for submission of a Bid. Bidder shall fill all holes, clean up, and restore the site to its former condition upon completion of such exploration.

4.5 The lands upon which the work is to be performed, rights-of-way, and easements for access thereto and other lands designated for use by Contractor in performing the work, are identified in the Contract Documents. All additional lands, and access thereto, required for temporary construction facilities or storage of materials and equipment, are to be provided by

Contractor. Easements for permanent structures or permanent changes in existing structures are to be obtained and paid for by Owner unless otherwise provided in the Contract Documents.

4.6 The submission of a Bid will constitute an incontrovertible representation by Bidder that

Bidder has complied with every requirement of this Article 4, that without exception the Bid is premised upon performing and furnishing the work required by the Contract Documents and such means, methods, techniques, sequences or procedures of construction as may be indicated in or required by the Contract Documents, and that the Contract Documents are sufficient in scope and detail to indicate and convey understanding of all terms and conditions of performance and furnishing of the work.

5.0 Interpretations and Addenda

5.1 All questions about the meaning or intent of the Contract Documents are to be directed to

Engineer. Interpretations or clarifications considered necessary by Engineer in response to such questions will be issued by Addenda mailed or delivered to all parties recorded by Engineer as having received the Bidding Documents. Questions received less than five (5) days prior to the date of opening of Bids may not be answered. Only questions answered by formal written

Addenda will be binding. Oral and other interpretations or clarifications will be without legal effect.

It is anticipated that SGM shall provide the Construction Management for the project.

5.2 Addenda may also be issued to modify the Bidding Documents as deemed advisable by

Owner or Engineer.

6.0 Conditions of Work

Each Bidder must inform himself fully of the conditions relating to the construction of the project and the employment of labor thereon. Failure to do so will not relieve a successful Bidder of his obligation to furnish all material and labor necessary to carry out the provisions of his Contract.

Insofar as possible, the Contractor, in carrying out his work, must employ such methods or means as will not cause any interruption of or interference with the work of any other Contractor or danger to the public.

7.0 Substitute or “Or-Equal” Items

The Contract, if awarded, will be based on materials and equipment described in the drawings or specified in the specifications, without consideration of possible substitute or “or-equal” items.

Whenever it is indicated in the drawings or specified in the Specifications that substitute or “or-equal” items of materials or equipment may be furnished or used by Contractor if acceptable to

Engineer, application for such acceptance will not be considered by Engineer until after the effective date of the Agreement. The procedure for submission of any such application by

Contractor and consideration by Engineer is set forth in the General Conditions and may be supplemented by the Supplementary Conditions.

8.0 Subcontracts

The Bidder is specifically advised that any person, firm, or other party to whom it is proposed to award a subcontract under this Contract must be acceptable to the Owner. The bidder shall submit, with their bid, a completed list of subcontractors they propose to use on this contract.

9.0 Bid Form

9.1 The Bid Form is included with the Bidding Documents; additional copies may be obtained from Owner.

9.2 All blanks on the Bid Form must be completed in ink or by typewriter.

9.3 Bids by corporations must be executed in the corporate name by the president or a vice-president (or other corporate officer accompanied by evidence of authority to sign) and the corporate seal must be affixed and attested by the secretary or an assistant secretary. The corporate address and state of incorporation must be shown below the signature.

9.4 Bids by partnerships must be executed in the partnership name and signed by a partner, whose title must appear under the signature and the official address of the partnership must be shown below the signature.

9.5 All names must be typed or printed below the signature.

9.6 The Bid shall contain an acknowledgment of receipt of all Addenda (the numbers of which must be filled in on the Bid Form).

9.7 The address and telephone number for communications regarding the Bid must be shown.

10.0 Submission of Bids

Bids shall be submitted at the time and place indicated in the Invitation to Bid and shall be enclosed in an opaque sealed envelope, marked with the project title (and, if applicable, the designated portion of the project for which the Bid is submitted) and name and address of the Bidder and accompanied by the required documents. If the Bid is sent through the mail or other delivery system, the sealed envelope shall be enclosed in a separate envelope with the notation “BID

ENCLOSED” on the face of it. Any submission received after the advertised Bid Opening shall be returned unopened to the sender.

11.0 Modification and Withdrawal of Bids

11.1 Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids.

11.2 If, within twenty-four (24) hours after Bids are opened, any Bidder files a duly signed, written notice with Owner and Engineer and promptly thereafter demonstrates to the reasonable satisfaction of Owner and Engineer that there was a material and substantial mistake in the presentation of its Bid, that Bidder may withdraw its Bid.

12.0 Bids to Remain Subject to Acceptance

All Bids will remain subject to acceptance for ninety (90) days after the day of the Bid opening, but

Owner may, in its sole discretion, release any Bid prior to that date.

13.0 Award of Contract

13.1 Owner reserves the right to reject any and all Bids, to waive any and all informalities, and to negotiate Contract terms with the Successful Bidder, and the right to disregard all nonconforming, non-responsible, unbalanced or conditional Bids. Also, Owner reserves the right to reject the Bid of any Bidder if Owner believes that it would not be in the best interest of the project to make an award to that Bidder, whether because the bid is not responsible, or the Bidder is unqualified or of doubtful financial ability or fails to meet any other pertinent standard or criteria established by

Owner.

13.2 In evaluation of Bids, Owner will consider the qualifications of the Bidders, whether or not the Bids comply with the prescribed requirements, and such alternates, unit prices and other data, as may be requested in the Bid Form or prior to the Notice of Award.

13.3 Owner may consider the qualifications and experience of subcontractors, suppliers and other persons and organizations proposed for those portions of the work as to which the identity or subcontractors, suppliers, and other persons and organizations may be submitted as provided in the Supplementary Conditions. Owner also may consider the operating costs, maintenance requirements, performance data and guarantees of major items of materials and equipment proposed for incorporation in the work when such data is required to be submitted prior to the

Notice of Award.

13.4 Owner may conduct such investigations as Owner deems necessary to assist in the evaluation of any Bid and to establish the responsibility, qualifications and financial ability of

Bidders, proposed subcontractors, suppliers and other persons and organizations to perform and furnish the work in accordance with the Contract Documents to Owner’s satisfaction within the prescribed time.

13.5 If the Contract is to be awarded, it will be awarded to the lowest Bidder whose evaluation by

Owner indicates to Owner that the award will be in the best interests of the Project.

13.6 Section 2.26 of the General Conditions and section 16.00 of the Supplementary

Conditions set forth Owner's requirements as to performance and other Bonds. When the

Successful Bidder delivers the executed Agreement to Owner, it shall be accompanied by the required Contract Security.

13.7 If the Contract is to be awarded, Owner will give the successful Bidder a Notice of Award within ninety (90) days after the date of the Bid opening.

14.0 Laws and Regulations

The Bidders’ attention is directed to the fact that all applicable State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over construction of the Project shall apply to the Contract throughout, and they will be deemed to be included in the Contract the same as though herein written out in full.

15.0 Complete Prices

All lump sum, alternate, and unit prices must include all required General Conditions line items necessary to complete the work, including, but not limited to the following (as required): all permits, insurance, and taxes; supervision; layout; equipment and personnel; off-site management and administrative assistance; trash disposal to a separate dumpster; miscellaneous equipment;

mobilization; as-built drawings; fuel, watchmen, flagmen, and site security; scheduling; small tools;

drawings and printing expenses and mailing costs.

15.1 Schedule of Values

On bid items to be paid as lump sum that may extend beyond a single pay estimate, a schedule of values shall be submitted to OWNER a minimum of 10 days prior to work on that item.

Adequate detail shall be given to allow a value to be placed on work completed during any given pay estimate.

16.0 Permits and Fees

Bids shall include all sales tax and all other applicable taxes and fees related directly to the construction of this project. Fees for permits and inspections directly related to this construction will be paid by the BIDDER; however, no tap fees or access charges for this or subsequent work will be the responsibility of the BIDDER. Town has Tax Exemption, a copy of which will be provided to the Contractor. Contractor and all subcontractors shall hold a current license to perform work in

Meeker, Rio Blanco County, and the State of Colorado.

17.0 Governing Authorities

PROJECT STANDARD SPECIFICATIONS

The standard specifications for the project are the Colorado Department of Transportation

Standard Specifications for Road and Bridge Construction 2023.

Work shall be completed as per these specifications and accepted by the Owner, Department, or proper agencies having jurisdiction before final payment is requested of the Owner.

18.0 Subsurface Investigations

N/A

19.0 Completion of Work

Work shall be completed and accepted by the Owner or proper agencies having jurisdiction before final payment is requested of the Owner.

20.0. Bid Bond

Bid security shall be made payable to the Owner in the amount of 10% of the bidder’s maximum bid price in the form of a certified check or a bid bond, using the form herein, issued by a surety meeting the requirements of the Supplementary General Conditions.

The bid security of the successful bidder will be retained until such bidder has executed the agreement and furnished the required contract security whereupon it will be returned; if the successful bidder fails to execute and deliver the agreement and furnish the required contract security within ten (10) days of the Notice of Award, the Owner may annul Notice of award and the bid security of that bidder will be forfeited. Owner will return bid bonds or checks of unsuccessful bidder within or by 60 days after the bid submittal date.

21.0 Payment Bond

Payment Bond form is found in Agreement Documents section of this package.

22.0 Performance Bond

Performance Bond form is found in Agreement Documents section of this package.

23.0 Warranty And Warranty Inspection

All materials and workmanship shall be warranted for a minimum of two (2) year from

Substantial Completion, except as extended by standard manufacturer warranty and/or by required extension stated in the technical specifications. At the Owner's discretion, a warranty inspection will be held during the sixty (60) calendar days prior to the expiration of the warranty period. Contractor agrees to provide an authorized representative at such inspection to represent Contractor's interests. All defects identified during the inspection shall be corrected at

Contractor's expense at direction of Owner in a timely manner. Corrective work shall be commenced within ten (10) calendar days after written notice to Contractor.

END OF INSTRUCTIONS TO BIDDERS

SECTION 00300 1

BID FORM

FOR CONSTRUCTION OF:

Polhamus Park Parking Lot

DATE: _________________________________

OWNER: Town of Granby Attn: Doug Belatty 970.887.2448

BIDDER: Name of Bidder ____________________________________

Address of Bidder ____________________________________

Phone Number ____________________________________

Contact Name ____________________________________

THE UNDERSIGNED BIDDER, having familiarized himself with the Work required by the Contract Documents, the site and conditions where the Work is to be performed, local labor conditions, and all laws, regulations, and other factors affecting performance of the Work, and having satisfied himself of the expense and difficulties attending performance of the Work, HEREBY PROPOSES and agrees, if this Bid is accepted, to enter into Agreement with the Owner to perform all work, including the assumption of all obligations, duties, and responsibilities necessary to the successful completion of the contract and the furnishing of all materials and equipment required to be incorporated in and form a permanent part of the Work; tools, equipment, supplies, transportation, facilities, labor, superintendence, and services required to perform the Work; and bonds, insurance, submittals; and all fees as indicated or specified in the Contract Documents to be performed or furnished by BIDDER for the amount identified and detailed in the BID SCHEDULE and further totaled below (“Bid Proposal Amount”):

__________________________________________Dollars($________________) (written) (numeric)

SECTION 00300 2

DOCUMENTS AND ADDENDA:

The BIDDER submits that he has carefully examined the site of the proposed work and the existing conditions, as well as the drawings and specifications.

Also, he has thoroughly reviewed the proposal form, Instructions to Bidders, General Conditions, Supplementary Conditions, and the Specifications and Drawings, and acknowledges that the following addenda covering revisions to the drawings and/or specifications, and the cost, if any, of such revisions has been included in the lump sum price quoted.

Addendum No. ________________ Dated ________________

CHANGES TO THE WORK:

BIDDER agrees to perform all the WORK for the total bid price identified in the “Bid Proposal Amount.” If circumstances arise during construction of this project which dictate a change in quantity, then the pricing for that particular portion of the job will be adjusted up or down with the BIDDER’S unit price as included in this Bid Form to the revised quantity required by the construction circumstances or any situation not now anticipated within the design considerations of these plans. Final payment will be based upon count or measurement of items in place upon completion of the project at the units of measure and units prices, with the exception of lump sum items.

For changes not covered by a contract unit price, BIDDER proposes that all such changes ordered to the work which increase the Scope of Work shall be priced in advance of the work and such unit prices will be approved by the Owner prior to commencement of work.

PERFORMANCE AND LABOR & MATERIAL PAYMENT BONDS:

By signing and submitting this Bid Proposal, the BIDDER certifies that upon demand, Performance and Labor & Material Payment Bonds can be furnished in amounts sufficient to cover the total proposed cost of the Work.

TIME OF COMMENCEMENT, COMPLETION, AND DAMAGES:

The BIDDER agrees that, if awarded the Contract, the Work will be substantially complete, ready for occupancy by Owner, according to the schedule submitted by BIDDER or within the indicated construction durations specified within the construction documents except for delays caused by Acts of God, neglect of the Owner or the representative of the Owner or other causes beyond the BIDDER’s control and allows for no time due to labor disputes or strikes. Weather (unless severe) is not considered as an excuse for delay of the work.

Time is expressly declared to be of the essence in completion of the Work covered by the Contract Documents. Where additional time is allowed under the Agreement for the Completion of the work, the new time limits shall be of the essence of the Agreement.

SECTION 00300 3

GENERAL AGREEMENTS:

The BIDDER agrees to the following:

The BIDDER has had an opportunity to examine the Site of the work and has examined the Contract Documents, therefore.

The BIDDER has carefully prepared the bid proposal upon the basis thereof and has carefully examined and checked the Bid Proposal and the materials, equipment and labor required thereunder, the cost thereof, and figures therefore, and hereby states that the amount or amounts set forth in the Bid Proposal is, or are, correct and that no mistake or error has occurred in the Bid Proposal or in the BIDDER’s computations upon which the Bid Proposal is based and the BIDDER agrees that no claim for reformation, modification, rescission or correction of the Bid Proposal will be made after the scheduled closing time for the receipt of Bid Proposals.

The BIDDER understands that the Owner reserves the right to reject any or all Bids for any or no reason and to waive any informalities in the bidding.

The BIDDER understands that this Bid shall not be withdrawn for a period of 60 calendar days after the scheduled closing time for receiving bids.

In preparing the Bid Proposal, the BIDDER has verified and is reasonably assured of the availability of all labor, materials, and products in this document.

The BIDDER has carefully reviewed the Bid Documents in their entirety and has agreed to meet these requirements.

SECTION 00300 4

DOCUMENT EXECUTION:

DATED this _______________ day of __________________, 2025

(Name of Firm)

(Street Address)

(City, State, Zip)

(Signature)

(Printed Signature)

(Title)

Total Bid:

(Written)

(Numbers)

SECTION 00300 5

Respectfully submitted:

Signature

Address

Title

Firm Name

Telephone

(SEAL, if Bid is by a corporation)

ATTEST:

Name

END OF SECTION

SECTION 00300 6

ATTACHMENT A

LIST OF MANUFACTURERS / SUBCONTRACTORS

For each item listed below, provide the name of the manufacturer or subcontractor included in your base bid price. Any changes in the providers listed below can be made only with the approval of the Owner.

Name of Subcontractor Work Item to be Completed %of /Manufacturer Subcontractor/manufacturer Value

Asphalt

Concrete Flatwork

END OF ATTACHMENT A

BID SCHEDULE

CDOT

Ref. No. Description Unit Quantity

Unit Price

Bid Amount

201-00000 Clearing and Grubbing L S 1 $ - $ -

202-00200 Removal of Sidewalk SY 44 $ - $ -

202-00203 Removal of Curb and Gutter LF 55 $ - $ -

202-00220 Removal of Asphalt Mat SY 12 $ - $ -

202-00240 Removal of Asphalt Mat (Planing)

SY 14 $ - $ -

203-00000 Unclassified Excavation CY 307 $ - $ -

208-00054 Storm Drain Inlet Protection (Type II)

EACH 2 $ - $ -

208-00070 Vehicle Tracking Pad EACH 1 $ - $ -

210-00037 Reset Irrigation System L S 1 $ - $ -

210-00810 Reset Ground Sign EACH 1 $ - $ -

212-00050 Sod SF 428 $ - $ -

304-06000 Aggregate Base Course (Class 6)

TON 353 $ - $ -

403-34721 Hot Mix Asphalt (Grading SX)

(75) (PG 58-28)

TON 208 $ - $ -

411-10255 Emulsified Asphalt (Slow- Setting)

GAL 96 $ - $ -

412-00600 Concrete Pavement (6 Inch) SY 4 $ - $ -

506-00000 Xeriscape L S 1 $ - $ -

608-00006 Concrete Sidewalk (6 Inch) SY 125 $ - $ -

608-00010 Concrete Curb Ramp SY 36 $ - $ -

608-00015 Detectable Warnings SF 39 $ - $ -

609-20010 Curb Type 2 (Section B) LF 6 $ - $ -

609-20011 Curb Type 2 (Section M) LF 9 $ - $ -

BID SCHEDULE

CDOT

Ref. No. Description Unit Quantity

Unit Price

Bid Amount

609-20011 Curb Type 2 (Section M) LF 9 $ - $ -

609-21010 Curb and Gutter Type 2 (Section I-B)

LF 420 $ - $ -

609-24003 Gutter Type 2 (3 Foot) LF 115 $ - $ -

609-24004 Gutter Type 2 (4 Foot) LF 22 $ - $ -

620-00020 Sanitary Facility EACH 1 $ - $ -

625-00000 Construction Surveying L S 1 $ - $ -

627-00008 Modified Epoxy Pavement Marking

GAL 3 $ - $ -

626-00000 Mobilization L S 1 $ - $ -

630-00016 Traffic Control (Special) LS L S 1 $ - $ -

BID SECURITY

SECTION 00320

KNOW ALL MEN BY THESE PRESENTS, that we, the undersigned, as Principal, and held and firmly bound unto in the penal sum of for the payment of which, well and truly to be made, we hereby jointly and severally bind ourselves, successors and assigns.

Signed this day of , 2025. The condition of the above obligation is such that whereas the Principal has submitted to Town of Granby, a certain BID, attached hereto and hereby made a part hereof to enter into a contract in writing, for the

Polhamus Park Parking Lot

NOW, THEREFORE,

[a] If said Bid shall be rejected, or

[b] If said Bid shall be accepted and the Principal shall execute and deliver a contract in the Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a Bond for his faithful performance of said contract, and for the payment of all persons performing labor of furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, then this obligation shall be void, otherwise the same shall remain in force and effect; it being expressly understood and agreed that the liability of the Surety for any and all claims hereunder shall, in no event, exceed the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees that the obligations of said Surety and its Bond shall be in no way impaired or affected by any extension of the time within which the

Owner may accept such Bid; and said Surety does hereby waive notice of any such extension.

IN WITNESS WHEREOF, the Principal and the Surety have hereunto set their hands and seals, and such of them as are corporations have caused their corporate seals to be hereto affixed and these presents to be signed by their proper officers, the day and year first set forth above.

BID SECURITY

SECTION 00320

(L.S.)

Principal

Surety

By:

IMPORTANT: Surety companies executing BONDS must appear on the Treasury

Department's most current list (Circular 570 as Amended) and be authorized to transact business in the state where the project is located.

SECTION 00500

AGREEMENT

THIS AGREEMENT, made this XXXXX, by and between, Town of Granby hereinafter called "OWNER", and XXXXX. doing business as a Corporation, hereinafter called

"CONTRACTOR".

WITNESSETH: That for and in consideration of the payments and agreements hereinafter mentioned:

1. The CONTRACTOR will commence and complete the construction of

Polhamus Park Parking Lot.

The CONTRACTOR will furnish all the material, supplies, tools, equipment, labor and other service necessary for the construction and completion of the WORK described herein.

2. The CONTRACTOR will commence the work required by the CONTRACT

DOCUMENTS within Fifteen calendar days after the date of the NOTICE TO

PROCEED and will complete the same by XXXXX, unless the period for completion is extended otherwise by the CONTRACT DOCUMENTS.

3. The Contractor agrees to perform all of the Work described in the CONTRACT

DOCUMENTS and comply with the terms therein for the sum of XXXXXXX

($XXXXXX) dollars or as shown in the BID SCHEDULE.

4. The term "CONTRACT DOCUMENTS" means and includes the following:

A. ADVERTISEMENT FOR BID

B. INSTRUCTIONS TO BIDDERS

C. BID

D. BID BOND

E. AGREEMENT

F. GENERAL CONDITIONS

G. SUPPLEMENTARY GENERAL CONDITIONS

H. STANDARD SPECIAL PROVISIONS

I. PROJECT SPECIAL PROVISIONS

J. CDOT SPECIAL PROVISIONS

K. COMPLETION TIME

L. CALENDAR DAYS

M. PAYMENT BOND

N. PERFORMANCE BOND

O. NOTICE OF AWARD

P. NOTICE TO PROCEED

Q. CHANGE ORDER

R. DRAWINGS prepared by SGM, Inc. numbered 1-7 and revised M&S

Standards.

S. SPECIFICATIONS prepared and issued by SGM, Inc. dated February

2025.

T. ADDENDA:

6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the GENERAL CONDITIONS such amounts as required by the

CONTRACT DOCUMENTS.

7. This AGREEMENT shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns.

IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this AGREEMENT in triplicate, each of which shall be deemed an original on the date first above written.

OWNER:

BY:______________________________________

BY:

NAME:

(SEAL) TITLE:

ATTEST (OWNER):

(Please type)

TITLE:

CONTRACTOR:

BY:______________________________________

BY:

(SEAL) ADDRESS:

ATTEST (CONTRACTOR):

(Please type)

TITLE:

NOTICE OF AWARD

SECTION 00520

Dated 2025

TO:

Bidder

PROJECT: POLHAMUS PARK PARKING LOT

CONTRACT FOR: All improvements as contained in Bid Schedule

You are notified that your Bid dated 2025 for the above Contract has been considered. You are the apparent successful Bidder and have been awarded a contract for the Polhamus Park Parking Lot.

Contract Price of your Contract is

Dollars

Ten copies of each of the proposed Contract Documents (except Drawings) accompany this Notice of Award and are available at the SGM offices.

You must comply with the following conditions precedent within fifteen days of the date of this Notice of Award, that is by 2025.

1. You must deliver to the OWNER three fully executed counterparts of the

Agreement, including all the Contract Documents, Performance and Payment Bonds. Each of the Contract Documents must bear your signature on the cover.

2. You must deliver with the executed Agreement the Contract Security (Bonds) as specified in the Instructions to Bidders (paragraph 13.6) and General Conditions (section 2.26).

3. You must deliver with the executed Agreement, proof of insurance coverage as specified in the General Conditions (section 2.32) and Supplementary General Conditions (paragraph 2.00).

Failure to comply with these conditions within the time specified will entitle OWNER to consider your bid abandoned, to annul this Notice of Award and to declare your Bid Security forfeited.

Within ten days after you comply with those conditions, OWNER will return to you one fully signed counterpart of the Agreement with the Contract Documents attached.

NOTICE OF AWARD

SECTION 00520

Town of Granby Owner

Authorized Signature

Title

SECTION 00530

NOTICE TO PROCEED

To: Date:

Project: Polhamus Park Parking Lot

You are hereby notified to commence WORK in accordance with the Agreement dated XXXXX. On or Before XXXXX

Owner

Title:

ACCEPTANCE OF NOTICE

Receipt of the above NOTICE TO PROCEED is hereby acknowledged

By this the day of , 20 .

Title:

SECTION 00620

PAYMENT BOND

KNOW ALL MEN BY THESE PRESENTS that

(Name of Contractor)

(Address of Contractor) a , hereinafter called Principal, (Corporation, Partnership, Individual) and (Name of Surety)

(Address of Surety)

Hereinafter called Surety, are held and firmly bound unto

(Name of Owner)

(Address of Owner) hereinafter called "OWNER" in the penal sum of dollars, ($ ) in lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION is such that whereas, the Principal entered into a certain contract with the OWNER, dated the day of , , a copy of which is hereto attached and made a part hereof for the construction of:

NOW, THEREFORE, if the Principal shall promptly make payment to all persons, firms, SUBCONTRACTORS, and corporations furnishing materials for or performing labor in the prosecution of the WORK provided for in such contract, and any authorized extension or modification thereof, including all amounts due for materials, lubricants, oil, gasoline, coal and coke, repairs or machinery, equipment and tools, consumed or used in connection with the construction of such WORK, and all insurance premiums on said WORK, and for all labor performed in such WORK, whether by SUBCONTRACTOR or otherwise, then this obligation shall be void; otherwise to remain in full force and effect.

PROVIDED, FURTHER, that the said Surety for value received hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or to the WORK to be performed there under or the SPECIFICATIONS accompanying the same shall in any way affect its obligation on this BOND, and it does hereby waive notice of any such change, extension of time, alteration or addition to the terms of the contract or to the WORK or to the

SPECIFICATIONS.

SECTION 00620

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

IN WITNESS WHEREOF, this instrument is executed in (number) counterparts, each one of which shall be deemed an original, this day of

Principal

By: (s)

(Principal) Secretary

(Address)

Witness as to Principal:

(Address) (Surety)

(Attorney-In-Fact)

Witness as to Surety

NOTE: Date of BOND must not be prior to date of Contract. If CONTRACTOR is a partnership, all partners should execute BOND.

IMPORTANT: Surety companies executing BONDS must appear on the Treasury Department’s most current list (Circular 570 as amended) and be authorized to transact business in the state where the WORK is located.

TOWN OF GRANBY FEBRUARY 2025

The 2023 Standard Specifications for Road and Bridge Construction controls construction of this project.

The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans.

PROJECT SPECIAL PROVISIONS

Name Date Pages

Notice to Bidders (FEBRUARY 2025) 1

Commencement and Completion of Work (FEBRUARY 2025) 1

Revision of Section 304 – Aggregate Base Course (FEBRUARY 2025) 1

Revision of Section 403 – Hot Mix Asphalt (FEBRUARY 2025) 4

Xeriscape (FEBRUARY 2025) 1

Traffic Control Plan – General (FEBRUARY 2025) 1

POLHAMUS PARK PARKING LOT FEBRUARY 2025

Notice To Bidders

The Proposal guaranty shall be a certified check, cashier’s check or bid bond in the amount of 5 percent of the Contractor’s total bid.

Pursuant to subsections 102.04 and 102.05, it is recommended that bidders on this project review the work site and plan details with an authorized Department representative.

Prospective bidders shall contact one of the following listed authorized Department representatives at least 12 hours in advance of the time they wish to go over the project.

Project Engineer - Michael Morrison, PE

SGM

118 W. 6th, Suite 200 Glenwood Springs, CO 81601 Office Phone: (970) 384-9055

The above referenced individuals are the only representatives of the Department with authority to provide any information, clarification, or interpretation regarding the plans, specifications, and any other contract documents or requirements.

If the bidder has a question or requests clarification that involves the bidder's innovative or proprietary means and methods, phasing, scheduling, or other aspects of construction of the project, the Project Engineer will address the question or clarification. The Project Engineer will keep the bidder’s innovation confidential and will not share this information with other bidders.

The Project Engineer will determine whether questions are innovative or proprietary in nature. If the Project Engineer determines that a question does not warrant confidentiality, the bidder may withdraw the question. If the bidder withdraws the question, the Project Engineer will not answer the question. If the bidder does not withdraw the question, the question will be answered, and both the question and answer will be posted. If the Project Engineer agrees that a question warrants confidentiality, the Project Engineer will answer the question, and keep both question and answer confidential. Town of Granby will keep a record of both question and answer in their confidential file.

All questions shall be directed to the Project Engineer listed above no later than Thursday, March 6th, 2025 at 12:00 PM. Final questions and answers will be posted no later than Friday, March 7th, 2025 at 12:00 PM.

Questions and answers shall be used for reference only and shall not be considered part of the Contract.

Commencement and Completion of Work (Specified Completion Date)

The Contractor shall commence work under the Contract on or before June 2nd 2025. The Contractor shall notify the Engineer, in writing, at least 30 days before the proposed beginning date. The date that work begins shall be subject to the Town of Granby approval.

The Contractor shall complete all work by July 18th , 2025 per the "Notice to Proceed."

Stockpiling of materials before the beginning date is subject to the Engineer's approval. If such approval is given, stockpiled material will be paid for per Sections l09 and 626.

Revision of Section 304 Aggregate Base Course

Revise Section 304 of the Standard Specifications for this project as follows:

Subsection 304.02 shall include the following:

Materials for the subbase shall be Aggregate Base Course (Class 6) as shown in subsection 703.03.

The aggregate base course (Class 6) must meet the gradation requirements and have a resistance value of at least 78 when tested by the Hveem Stabilometer method.

Revision of Section 403 Hot Mix Asphalt

Revise Section 403 of the Standard Specifications for this project as follows:

Subsection 403.02 shall include the following:

The design mix for hot mix asphalt shall conform to the following:

Table 403-1

Property Test

Method

Value For Grading

SX(75)

Air Voids, percent at:

N (design)

CPL 5115

3.5 – 4.5

Lab Compaction (Revolutions):

N (design)

CPL 5115 75

Stability, minimum CPL 5106 28

Aggregate Retained on the

4.75 mm (No. 4) Sieve for S, SX and SG, and on the 2.36mm (No. 8) Sieve for ST and SF with at least 2 Mechanically Induced fractured faces, % minimum*

CP 45 70

Accelerated Moisture Susceptibility Tensile Strength Ratio (Lottman), minimum

CPL 5109

Method B

Minimum Dry Split Tensile Strength, kPa (psi)

CPL 5109

Method B

205 (30)

Grade of Asphalt Cement, Top Layer

PG 58-28

Grade of Asphalt Cement, Layers below Top

PG 58-28

Voids in the Mineral Aggregate (VMA) % minimum

CP 48

See Table

403-2

Voids Filled with Asphalt

(VFA), %

AI MS-2 65-80

Dust to Asphalt Ratio Fine Gradation Coarse Gradation

CP 50

0.6 – 1.2

0.8 – 1.6

Note: AI MS-2 = Asphalt Institute Manual Series 2 Note: Mixes with gradations having less than 40% passing the 4.75 mm (No. 4) sieve shall be approached with caution because of constructability problems.

Note: Gradations for mixes with a nominal maximum aggregate size of one-inch or larger are considered a coarse gradation if they pass below the maximum density line at the #4 screen.

Gradations for mixes with a nominal maximum aggregate size of 3/4” to 3/8” are considered a coarse gradation if they pass below the maximum density line at the #8 screen.

Gradations for mixes with a nominal maximum aggregate size of #4 or smaller are considered a coarse gradation if they pass below the maximum density line at the #16 screen.

*Fractured face requirements for SF may be waived by RME depending on project conditions.

All mix designs shall be run with a gyratory compaction angle of 1.25 degrees and properties must satisfy Table 403-1. Form 43 will establish construction targets for Asphalt Cement and all mix properties at Air Voids up to 1.0 percent below the mix design optimum. CDOT will establish the production asphalt cement and volumetric targets based on the Contractor’s mix design and the relationships shown between the hot mix asphalt mixture volumetric properties and asphalt cement contents on the Form 429. CDOT may select a different AC content other than the one shown at optimum on the Contractor’s mix design in order to establish the production targets as contained on the Form 43. Historically, Air Voids adjustments typically result in asphalt cement increases from 0.1 to 0.5 percent.

Contractors bidding the project should anticipate this change and factor it into their unit price bid.

Table 403-2 Minimum Voids in the Mineral Aggregate (VMA)

Nominal Maximum Size*, mm (inches)

***Design Air Voids **

3.5% 4.0% 4.5% 5.0%

37.5 (1½) 11.6 11.7 11.8 N/A

25.0 (1) 12.6 12.7 12.8 N/A

19.0 (¾) 13.6 13.7 13.8 N/A

12.5 (½) 14.6 14.7 14.8 N/A

9.5 (⅜) 15.6 15.7 15.8 N/A

4.75 (No. 4) 16.6 16.7 16.8 16.9

* The Nominal Maximum Size is defined as one sieve larger than the first sieve to retain more than 10%.

** Interpolate specified VMA values for design air voids between those listed.

*** Extrapolate specified VMA values for production air voids beyond those listed.

The Contractor shall prepare a quality control plan outlining the steps taken to minimize segregation of HMA. This plan shall be submitted to the Engineer and approved before beginning the paving operations. When the Engineer determines that segregation is unacceptable, the paving shall stop and the cause of segregation shall be corrected before paving operations will be allowed to resume.

Hot mix asphalt for patching shall conform to the gradation requirements for Hot Mix Asphalt (Grading SX).

Acceptance samples shall be taken in either Method B or C of CP 41, as determined by the Region Construction and Materials personnel.

Subsection 403.03 shall include the following:

The Contractor shall use an approved anti-stripping additive. The amount of additive used shall be a minimum of 0.5 percent by weight of the asphalt cement. The additive shall be added at the refinery or at the hot plant. If liquid anti-stripping additive is added at the plant, an approved in-line blender must be used. The blender shall be in the line from the storage tank to the drier drum or pugmill. The blender shall apply sufficient mixing action to thoroughly mix the asphalt cement and anti-stripping additive.

The Contractor shall construct the work such that all roadway pavement placed before the time paving operations end for the year, shall be completed to the full thickness required by the plans. The Contractor's Progress Schedule shall show the methods to be used to comply with this requirement.

Delete subsection 403.05 and replace with the following:

403.05 The accepted quantities of hot mix asphalt will be paid for per subsection 401.22, at the contract unit price per ton for the bituminous mixture.

Payment will be made under:

Pay Item Pay Unit

Hot Mix Asphalt (Grading _SX)(75)(PG 58-28) Ton

Aggregate, asphalt recycling agent, asphalt cement, additives, hydrated lime, and all other work and materials necessary to complete each hot mix asphalt item will not be paid for separately but shall be included in the unit price bid. When the pay item includes the PG binder grade, any change to the submitted mix design optimum asphalt cement content to establish production targets on the Form 43 will not be measured and paid for separately but shall be included in the work. No additional compensation will be considered or paid for any additional asphalt cement, plant modifications and additional personnel required to produce the HMA as a result in a change to the mix design asphalt cement content.

Historically, typical asphalt cement increases reflected on the Form 43 are from 0.1 to 0.5 percent. However, the Contractor should anticipate the AC increases typical of his mixes.

Contractors bidding the project should anticipate this change and factor it into their unit price bid.

When the pay item does not include the PG Emulsified Asphalt grade, asphalt cement will not be measured and paid for separately but shall be included in the work.

Excavation, preparation, and tack coat of areas to be patched will not be measured and paid for separately but shall be included in the work.

506 Xeriscape

This work shall include all plantings, mulching, geofabric and cobble to replicate the existing landscaping around Town Hall (image below).

Submit for Town approval.

a. Cobblestone

a. D50 = 6 inches

b. Plantings

a. Match existing

c. Geofrabric

a. Mirafi MSCAPE or equal

All work required for the xeriscape will be paid for as lump sum.

TRAFFIC CONTROL PLAN - GENERAL

The key elements of the Contractor's method of handling traffic (MHT) are outlined in subsection 630.10(a).

The components of the TCP for this project are included in the following:

(1) Subsection 104.04 and Section 630 of the specifications.

(2) Schedule of Construction Traffic Control Devices.

Unless otherwise approved by the Engineer, the Contractor’s equipment shall follow normal and legal traffic movements. The Contractor’s ingress and egress of the work area shall be accomplished with as little disruption to traffic as possible. Traffic control devices shall be removed by picking up the devices in a reverse sequence to that used for installation. This may require moving backwards through the work zone. When located behind barrier or at other locations shown on approved traffic control plans, equipment may operate in a direction opposite to adjacent traffic.

Special Restrictions that must be met:

• Maintain one lane of traffic (minimum 11 ft width) each way at intersecting streets and driveways

• The Contractor shall not have construction equipment or materials in the lanes open to traffic at any time, unless approved by the Engineer.

During the construction of this project, traffic shall use the present traveled roadway unless identified on the plans or approved by the Engineer.

The Contractor shall not have construction equipment or materials in the lanes open to traffic at any time, unless approved by the Engineer.

At least one week prior to starting construction, the Contractor shall notify the Project Engineer of the date the

Contractor intends to start construction.

All costs incidental to the foregoing requirements shall be included in the original contract prices for the project.

The 2023 Standard Specifications for Road and Bridge Construction controls construction of this project.

The following special provisions supplement or modify the Standard Specifications and take precedence over the Standard Specifications and plans.

STANDARD SPECIAL PROVISIONS

Name Date Pages

Revision of Section 107 – Water Quality Control (MAY 2024) 8

Revision of Section 208 – Erosion Control (Under One Acre) (OCTOBER 2023) 38

Revision of Section 212 – Soil Amendments, Seeding, and Sodding (OCTOBER 2023) 25

POLHAMUS PARK PARKING LOT October 1, 2023

Revision of Section 107 Water Quality Control

(Under One Acre of Disturbance)

Notice Section 107.25 of the Standard Specifications is hereby deleted and replaced as follows:

107.25 Water Quality Control. The project work shall be performed using practices (including but not limited to those listed below) that minimize the pollution of any State waters, including wetlands.

(a) Definitions.

(1) Areas of Disturbance (AD). Locations where any activity has altered the existing soil cover or topography, including vegetative and non-vegetative activities during construction.

(2) Construction Site Boundary/Limits of Construction (LOC). The project area defined by the Environmental Clearance document.

(3) Discharge of Pollutants. One or more pollutants leaving the Limits of Construction (LOC) or entering State waters or other conveyances.

(4) Limits of Disturbed Area (LDA). Proposed limits of ground disturbance as shown on the Plans.

(5) Pollutant. Dredged spoil, dirt, slurry, solid waste, incinerator residue, sewage, sewage sludge, garbage, trash, chemical waste, biological nutrient, biological material, radioactive material, heat, wrecked or discarded equipment, rock, sand, or any industrial, municipal, or agricultural waste, as defined in the Colorado Code of Regulations…