POLAR STAR FY26 Dining and Lodging Specification_Rev_01_04 Dec 2025.pdf

(Rev-01) 4 Dec 2025

USCGC POLAR STAR (WAGB 10)

SPECIFICATION FOR TEMPORARY LODGING AND DINING SERVICES FY26

Developed By: POLAR STAR DD IPT

LCDR Justin Johnson, APM

(Rev-01) 4 December 2025

Lodging, Laundry, and Dining, Provide

1. SCOPE

1.1 Background. The United States Coast Guard (USCG) Heavy Icebreaker Cutter POLAR

STAR (WAGB-10) is undergoing drydock repairs and will require Temporary Lodging, Laundry, Fitness Center, and Dining services for U.S. Coast Guard personnel during the vessel’s overhaul, repair and maintenance.

1.2 Intent. This work item describes the requirements for the Contractor to provide temporary lodging, laundry, Fitness Center and dining for Coast Guard personnel.

2. REFERENCES

COAST GUARD DRAWINGS

None

COAST GUARD PUBLICATIONS

None

OTHER REFERENCES

Public Law 101-391, 1990, Hotel and Motel Fire Safety Act

Hotel-Motel National Master List, http://www.usfa.fema.gov/applications/hotel/

AAA/CAA - http://newsroom.aaa.com/diamond-ratings/diamond-rating-definitions/

FORBES (formerly MOBIL) Travel Guide - http://www.forbestravelguide.com/

3. REQUIREMENTS

3.1 Lodging Requirements. The Contractor shall provide quality temporary lodging for approximately 90 Coast Guard personnel. It is anticipated to make an award at one of the following locations: Mare Island Dry Dock LLC, 1180 Nimitz Avenue, Vallejo, CA 94592;

Everett Ship Repair, 2730 Federal Avenue, Everett, WA 98201; Austal USA, 1313 Bay

Marina Drive, National City, CA 91950. Mare Island Dry Dock and Austal USA lodging facilities shall be outside of 8 miles, but within a 25-mile radius. Everett Ship Repair lodging facility shall be within a 25-mile radius. The Contractor shall provide 20 single occupancy rooms, and 35 double occupancy rooms for Coast Guard personnel.

3.1.1 Separate lodging locations. The lodging location may be divided amongst no more than two (2) separate physical locations. If the Contractor provides lodging at more than one (1) location, at least half of the requested single occupancy rooms shall be provided at each location.

If the contractor provides two (2) lodging locations, they shall be no more than 2 miles apart.

3.1.2 Occupancy definition. Single occupancy is defined as a room or suite that has a least one bed. Double occupancy is defined as a room or suite that has more than one bed. A bed shall be a permanent piece of furniture. A pull-out sofa, cot, roll-away bed, or other temporary bed is not permissible as a bed under this Contract.

3.1.3 Commencement and completion. Lodging shall commence on 15 APR 2026 and continue until 13 AUG 2026. Checkout will be on 13 AUG 2026. Total period of lodging will be 120 nights. Dates are estimated at this time and periodicity may need to be modified based on growth work related to the dry dock availability.

3.2 Regulations and standards. The Contractor shall ensure that all lodging facilities provided shall meet the following minimum standards:

• Meet the Hotel and Motel Fire Safety Act of 1990 (PL101-391).

• Lodging Facility shall be outside of 8 miles, but within a 25-mile radius of the Dry Dock location.

• Facility shall meet at a minimum the requirements of either three stars for a Forbes

(formerly Mobil) Travel Guide rating, three diamonds for an American Automotive

Association (AAA) rating or Cranley Rating Level six.

• Full indoor laundry facility on the premises with 24/7 guest access. In addition, the contractor will provide laundry service from an outside vendor as detailed below.

• Full access and use of a workout facility or fitness center in designated exercise room with dedicated equipment specialized for the use of working out (e.g. treadmill, rowing machine, elliptical machine, weight machine, free weights etc.). The facility shall be either on the lodging facility premises or within 10 miles of the hotel.

• Access to internet in every room, with a minimum of 100 Mbps download speed and 25

Mbps upload speed in each room.

• Full-service housekeeping every third day with daily trash removal and daily towel replacement.

• Iron and Ironing Board in every room.

• Full Bath in every room.

• Microwave and refrigerator in every room.

• Lodging facility room entrances shall be accessible only by internal hallway(s). The lodging facility’s internal hallway(s) shall have locked exterior doors, accessible by key-holding facility guests only. Internal hallway(s) shall be accessible by the berthing facility’s lobby. The berthing facility’s lobby shall be manned by a front desk attendant

24 hours a day and 7 days a week.

3.3 Parking. The Contractor shall ensure that the lodging facility reserves 25 parking spaces during the entire duration of the stay. Any parking costs shall be covered by the Contractor. All parking spaces shall be:

• Well lit by dedicated overhead lights, or from exterior lights on the lodging facility structure.

• Marked with signage indicating that these spots are reserved

• Video-monitored at all times

3.4. Dining requirements. The Contractor shall provide healthy and nutritious dining, including 3 meals a day, taxes, and wait staff gratuities, for up to 90 Coast Guard personnel within a 5-mile radius of the crew’s primary lodging location and within a reasonable distance (not more than 8 miles) of the shipyard location for lunch. Due to the nature of the dry dock availability, Coast

Guard personnel will be traveling between homeport and the shipyard facility periodically which may result in a departing member eating breakfast and the returning member eating lunch and dinner on the same day. The Contractor shall consider this as one member as long as each meal does not exceed a total of 90 servings.

3.4.1 Commencement and completion. Dining shall commence with lunch on 15 APR 2026, and end at breakfast on 13 AUG 2026. Total period of dining will be 120 days.

3.4.2 Breakfast. Each breakfast shall include:

• A choice of two whole fresh fruits.

• A choice of two fruit juices.

• A choice of whole or low-fat milk.

• A choice of two cereals.

• Eggs cooked to order.

• Butter or margarine, syrup and jelly or jam.

• A choice of coffee or tea.

• Pancakes, French toast or waffles.

• Bacon or another breakfast meat.

• A choice of Potatoes, oatmeal, or grits.

• A choice of toast or pastry.

• Water

3.4.2.1 The general hours for breakfast shall be from 0530 through 0900 7 days a week.

3.4.3 Lunch and dinner. Each lunch and dinner shall include a choice of three different hot entrées. Entrée choices shall vary in a manner not to repeat within a 3-day period. As a guideline, contractor can expect to provide at minimum 10 vegan meals and 10 vegetarian meals daily.

Daily entrée choices shall include the following:

• Poultry (baked and grilled options shall be available upon request, in lieu of battered and/or fried).

• Beef or pork

• A vegan option shall be available at all meals

• A vegetarian option shall be available at all meals

• A choice of soup or salad, with crackers & regular &/or low-fat dressing. Soup choices shall not repeat within a 3-day period.

• Potatoes, pasta or rice with accompanying sauces.

• A choice of two vegetables.

• Water and a choice of non-alcoholic beverages.

• A choice of breads; and a choice of butter or margarine.

• A choice of three different desserts or whole fresh fruit.

3.4.3.1. The general hours for lunch shall be from 1100 through 1400 seven days a week. The general hours for dinner shall be from 1700 through 2000 7 days a week.

3.4.4 Take-out meals. The Contractor shall ensure that dining facilities can accommodate carry-out meals for up to 90 Coast Guard personnel for breakfast, lunch and dinner. Take-out meals shall meet requirements detailed in paragraph 3.4.2 and 3.4.3. The Contractor shall coordinate pick up times and locations with a designated Coast Guard Representative identified by the

COR. The Contractor shall provide a minimum of five (5) restaurants for breakfast and ten (10) restaurants for lunch and dinner. Locations selected for dinner shall be open until 2100 to accommodate various work schedules.

3.5 Laundry Service. The Contractor shall provide laundry service for 90 Coast Guard personnel.

Laundry service shall commence on 15 APR 2026 and continue until 13 AUG 2026, for a period of 120 days.

3.5.1 The Contractor must provide each member with (1) large mesh laundry bag, with ID tag, and drawstring closure. A large mesh laundry bag is approximately 24”x36”.

3.5.2 The Contractor must provide wash & fold laundry services twice per week for 90 Coast Guard members. For pricing purposes, assume each member has 18 lb of laundry.

3.5.3 Soiled laundry must be picked up from the lodging facility on Monday and Wednesday, and clean laundry delivered back to the lodging facility within 48 hours.

3.5.4 Clean laundry must be folded before returning.

4. NOTES

None.