PO26-012 COA SOW~1.pdf
PDF 243 KB Posted
- Attached to
- PO26-012 Agency Re-accreditation Services, TP
- Solicitation number
- 26-418DCFS-PROCU-B-47360
- Issued by
- Cook County, Illinois
About this file
This document is a Narrative & Cost Estimate from Social Current for the Illinois Department of Children & Family Services (ILDCFS) regarding its Council on Accreditation (COA) Public Agency Reaccreditation and Maintenance of Accreditation for Fiscal Year 2026 (July 1, 2025 - June 30, 2026). The document outlines the process for maintaining COA accreditation, which includes a reaccreditation fee, maintenance of accreditation fees, and a site visit for Cook County. The reaccreditation is for a five-year period, with a provision that extending beyond five years incurs an additional 20% fee per year. The site visit will be conducted by two peer reviewers over two days.
The total estimated cost for reaccreditation is $140,395, broken down as follows: $126,395 for the third and final installment of the reaccreditation fee, $4,000 for Maintenance of Accreditation (MOA) fees for four regions (Central Office, Cook Region, Central Region, and Southern Region), and $10,000 for the site visit fee. The MOA is a self-reporting tool that requires submission of aggregate data on health, safety, and casework practices, and reports on critical events and organizational changes. The site visit fee covers all expenses for two peer reviewers, including travel, lodging, and meals, with a flat rate of $5,000 per reviewer for a two-day visit.
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Text version
April 4, 2025
Social Current www.social-current.org 1
NARRATIVE & COST ESTIMATE FOR THE ILLINOIS DEPARTMENT OF
CHILDREN & FAMILY SERVICES’ PURSUIT OF COA PUBLIC AGENCY
REACCREDITATION AND MAINTENANCE OF ACCREDITATION FOR FY26
(JULY 1, 2023 – JUNE 30, 2024)
Following please find a breakdown of all of the costs and the associated activities for the Illinois Department of Children & Family Services’ (ILDCFS) pursuit of Public Agency Reaccreditation through the Council on Accreditation (COA) as well as its maintenance of accreditation based on its current reaccreditation timetable for ILDCFS’ FY26.
Type: Reaccreditation Fee
Amount: $126,395
Due Date: September 30, 2025
Details: Third and final installment of ILDCFS’ reaccreditation fee of $393,031.
1. As detailed in the executed Accreditation Agreement, ILDCFS’ most recent COA reaccreditation fee is $393,031. This does not include MOA or Site Visit fees.
2. The three (3) annual payments of ILDCFS’ reaccreditation fee are $131,010 (rounded off).
3. ILDCFS has made two payments of $133,318, which total $266,636, towards its $393,031 reaccreditation fee. These payments were contained within the total of $276,636 ($138,318 x 2) that ILDCFS made in September 2024 and October 2024 and which also contains $10,000 in MOA fees ($5,000 in each of the $138,318 payments).
4. As a result of #3, ILDCFS has a balance of $126,395 on its reaccreditation fee ($131,011 – 4,616), which is due after July 1, 2025. This does not include MOA or Site Visit fees.
July 1, 2025 – June 30, 2026 http://www.social-current.org/
Social Current www.social-current.org 2
NARRATIVE & COST ESTIMATE FOR THE ILLINOIS DEPARTMENT OF
CHILDREN & FAMILY SERVICES’ PURSUIT OF COA PUBLIC AGENCY
REACCREDITATION AND MAINTENANCE OF ACCREDITATION FOR FY26
(JULY 1, 2023 – JUNE 30, 2024)
The accreditation fee will cover all expenses for COA staff to provide ongoing technical assistance by phone, desk reviews, and all materials and resources in ILDCFS’ effort to implement COA’s current Standards for Public Agencies and achieve reaccreditation for a period of five (5) years.
Of important note: If an agency pursuing reaccreditation extends its pursuit of COA reaccreditation beyond five (5) years, twenty percent (20%) of the reaccreditation fee is billed for each additional year.
Please note that the reaccreditation fee does not include Site Visit expenses.
Type: Maintenance of Accreditation Fee
Amount: $4,000
Due Date: June 30, 2026
Details: There is an annual Maintenance of Accreditation (MOA) fee of $1,000 that is billed to each region for each year the region is not in process. Adherence to the maintenance of accreditation process is a requirement for continued COA accreditation.
There will be three (4) MOAs in total. These MOAs will be submitted for the Central
Office, Cook Region, Central Region, and Southern Region.
The MOA is a self-reporting and assessment tool that requests submission of aggregate data and documentation around critical health and safety areas and casework practice. In addition, it apprises COA of critical events and occurrences, including changes in services, structure, personnel, and/or funding, and attests that the Districts are continuing to implement COA’s standards. After submission, each MOA report is reviewed and the region will receive a summary report to assist them in identifying areas for quality improvement or corrective action.
Social Current www.social-current.org 3
NARRATIVE & COST ESTIMATE FOR THE ILLINOIS DEPARTMENT OF
CHILDREN & FAMILY SERVICES’ PURSUIT OF COA PUBLIC AGENCY
REACCREDITATION AND MAINTENANCE OF ACCREDITATION FOR FY26
(JULY 1, 2023 – JUNE 30, 2024)
Type: Site Visit Fee
Amount: $10,000
Due Date: November 1, 2025
Details: Site Visit for Cook County. The Site Visit will be conducted by two (2) Peer Reviewers for two (2) days.
Agency agrees to pay a flat rate of $5,000 per Peer Reviewer for a two (2) day Site Visit, plus $1,000 per day times the number of Peer Reviewers for each additional day of the Site Visit (“flat rate”). The flat rate covers all costs and expenses of the Site Visit, including, but not limited to, travel, hotel, meals and incidentals. The flat rate will be billed immediately following the Site Visit. A minimum of two (2) Peer Reviewers for two (2) days will be assigned to review the Agency.
Estimated Total Cost for Reaccreditation for FY26: $140,395
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