PMSC (SOO) Statement of Objectives 03-24-2020.pdf

Statement of Objectives Facilities-related Program Management Services

April 1, 2020

U.S. Postal Service Supply Management Facilities Portfolio Facilities Construction Category Management Center 475 L’Enfant Plaza SW Washington DC 20260-6201 www.usps.com

STATEMENT OF OBJECTIVES

Program Management Services Page 2

STATEMENT OF OBJECTIVES (SOO) 3

I. GENERAL 3

II. PURCHASING GUIDELINES 3

A. BEST VALUE 3

III. SUSTAINABILITY REQUIREMENT 3

IV. OVERALL OBJECTIVES 4

V. SCOPE OF SERVICES 4

VI. REAL ESTATE SERVICES 5

VII. CONTRACT (WORK ORDER) PRICING TYPES 5

A. FIRM FIXED PRICE 5

B. COST PLUS 5

C. TIME AND MATERIALS PLUS FIXED FEE 6

VIII. PERFORMANCE WORK TYPES 6

A. WORK GROUP 1 (WG1) | SELF-PERFORMED WORK 6

B. WORK GROUP 2 (WG2) | SELF-PERFORMED WORK 6

C. WORK GROUP 3 (WG3) | SELF-PERFORMED WORK 6

D. SUBCONTRACTED WORK 6

E. PURCHASE FACILITATION WORK 6

IX. GENERAL AND PRIMARY WORK CATEGORIES 7

A. FACILITIES PROGRAM MANAGEMENT AND OVERSIGHT 7

B. ARCHITECTURAL AND ENGINEERING DESIGN 7

C. ENVIRONMENTAL SERVICES 7

D. CONSTRUCTION ADMINISTRATION (CA) 7

E. CONSTRUCTION MANAGEMENT (CM) 8

F. INTEGRATED PROJECT DELIVERY 8

G. CONSTRUCTION MANAGER AT RISK (CMAR) 9

H. CONSTRUCTION MANAGER NOT AT RISK (CMNAR) 9

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STATEMENT OF OBJECTIVES (SOO)

I. GENERAL

The Postal Service currently occupies approximately 32,000 facilities across the 50 United States and territories, of which approximately 8,400 are owned by the Postal Service, with the remainder being leased by the Postal Service, generally.

For the purposes of this document, the term “supplier” refers to the entity with which the Postal Service has contracted for the stated services.

The Program Management Services Contract (PMSC) supplier, or suppliers, will provide multidisciplinary architectural and engineering design and construction support services, as well as construction services, in support of Postal Service facilities-related programs and projects.

The supplier may be engaged for single projects, single projects bundled together to take advantage of volume leveraging, scale, etc., and/or programs of a local, regional or national scale that consist of many like projects.

Project types may consist of small-scale new construction projects for customer service and delivery facilities, large-scale construction projects for mail processing facilities, capital improvement projects at occupied and operating facilities (large and small), but will not necessarily be limited to those narrow categories.

The PMSC supplier may support single or multiple programs and projects simultaneously, and specialty projects such as accessibility compliance, security upgrades, Retail Program Support, and other programs/projects as required for improving and maintaining the Postal Service's facilities portfolio.

II. PURCHASING GUIDELINES

The awarded supplier will be tasked with and responsible for making certain acquisitions on behalf of the Postal Service. As such, the supplier should be familiar with the framework (Supplying Principles and Practices) within which Postal Service Supply Management operates as elements of this framework also apply to the awarded suppliers referenced herein.

A. Best Value The Postal Service bases sourcing and material management decisions on best value. Best value is defined as the outcome that provides the optimal combination of elements such as lowest total cost of ownership, technology, innovation and efficiency, assurance of supply, and quality relative to the Postal Service’s needs. In the sourcing area, best value is generally achieved through competition, which brings market forces to bear and allows the direct comparison of proposals and life-cycle costs, although market conditions may dictate that a single- or sole-source strategy will be the best business approach.

Purchase/Supply Chain Management (SCM) teams are empowered to pursue strategies and tactics that enable the Postal Service to achieve best value, and have broad flexibility in (1) deciding which elements of value will be sought by the Postal Service and expressed in solicitation evaluation factors and their weightings and, (2) determining the most effective SCM business practices (early supplier involvement, consolidating requirements, scope and method or market research, etc.) to employ.

The entirety of the Postal Service Supply Principles and Practices are available at www.usps.gov.

III. SUSTAINABILITY REQUIREMENT

The supplier shall apply diligence in their efforts to fulfill any requirement acquired under this contract to ensure the purchase maintains and/or advances the Postal Service sustainability goals and objectives through the application of the current Postal Service Building Design Standards and embedded Standard Design Criteria, and the evaluation and application of industry's best practices http://www.usps.gov/

Program Management Services Page 4 where practical and as approved by the Contracting Officer.

The supplier shall adhere to applicable federal laws and Executive Orders as they apply to the Postal Service, including but not limited to Presidential Executive Order 13101 Greening the Government through Waste Prevention, Recycling, and Federal Acquisition, to improve the Federal Government's use of recycled products and environmentally preferable products, and Pollution Prevention Act of 1990 to reduce or eliminate pollutants.

IV. OVERALL OBJECTIVES

The Postal Service intends to award a contract, or contracts, with a supplier, or suppliers, that provide(s) facilities-related services to support its building program.

By contracting with a supplier for the stated objectives the Postal Service intends to reduce the cycle time for facilities related purchases, improve the efficiency and effectiveness of these services, reduce errors and omissions, and improve the facilities supply chain.

The selected supplier(s) will comply with all applicable statutes, regulatory requirements and standards defined by the USPS. Applicable terms and conditions of the contract must be incorporated into any subcontract between the supplier and any consultant or subcontractor involved in any work generated through the contract.

The supplier must have the resources available to provide comprehensive and complete services for each of the categories of work identified in the Statement of Objectives either with its own forces or via subcontracts or joint ventures. However, the supplier may not necessarily provide services in all categories for any given tasks. For example, the supplier may be asked on a given project to provide Architect-Engineer services normally associated with design and construction administration (CA).

The scope of each work order and the level of services provided by the supplier will be determined solely at the discretion of the Postal Service. The services provided by the supplier may be self-performed or subcontracted. It is imperative that the supplier and the Postal Service avoid any conflicts of interest and/or the appearance of conflicts of interest in the execution of the contract.

Accordingly, the supplier must seek to obtain, and furnish to the Contracting Officer, a minimum of three (3) independent offers from subcontractors or consultants for any subcontract exceeding $10,000 (ten thousand dollars) in value.

The Postal Service reserves the right to review and reject, if necessary, the subcontractors or consultants prior to issuing a work order for this contract. The Postal Service’s rejection of a subcontract or consultant may be based on factors other than price. Subcontractors and consultants must be independent qualified entities. They may not be a subsidiary or otherwise own or be owned by the supplier.

Debarment and suspension policies of the USPS Supplying Principles and Practices will apply to the selection of the subcontractors and consultants.

V. SCOPE OF SERVICES

The supplier will provide all material, labor, equipment and systems through its own forces, consultants, subcontracts, partnerships, and joint ventures to accomplish all or portions of the work listed in the following categories of work and as required by the issuance and execution of work orders (aka task orders or delivery orders) for specific initiatives.

The Postal Service may engage one or more suppliers in any program or project, and for the performance of any requirement.

The Postal Service may seek competitive proposals from two or more suppliers for the performance of any requirement. The basis of any such competition may be technical or price or both; however, professional design services are never competed solely on price.

Innovative approaches and project delivery methods for fulfilling and/or meeting requirements may be a factor in selecting a supplier to fulfill a requirement.

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VI. REAL ESTATE SERVICES

Real Estate services (real property appraisals, land acquisition or real property leasing acquisition support and the like) SHALL NOT be acquired via this contract.

Land surveying, the production of topographical maps and documentation, geotechnical investigations, studies and reports, soils testing and other services associated with and necessary to the architectural design and engineering of a building or building element, for the purposes of this contract, are not considered real estate services and maybe acquired via this contract.

VII. CONTRACT (WORK ORDER) PRICING TYPES

Various contract types will be employed under the umbrella of the base indefinite delivery indefinite quantity (IDIQ) contract to acquire services from the supplier as the project types will be diverse in complexity and scale.

The term “work order” is used interchangeably with the terms “task order” and “delivery order”, and all three terms mean the same thing with regard to orders against the contract.

The Postal Service Contracting Officer and the supplier will apply an appropriate contract type and negotiate each work order for any and all tasks within the identified categories of work.

Work orders under this contract may be of the following types:

A. Firm Fixed Price Design and Construction Support Services

Typically, architectural and engineering design services are negotiated and contracted as firm fixed price.

Construction Administration and Construction Management services are negotiated and contracted on a Not To Exceed basis taking into account the level of effort required to properly and adequately staff and manage the specific requirement. Discipline hours will be estimated based on the agreed upon requirement and level of effort, and the supplier will invoice the Postal Service based on hours expended, never exceeding the contracted Not To Exceed amount, unless authorized by the Contracting Officer.

Travel and other reimbursables shall be billed at cost with no markup added, unless prior approval has been obtained from the Contracting Officer.

Other investigative and/or support services may be contracted as Not To Exceed as needed, with the terms of same being agreed upon in advance by the supplier and the Postal Service.

Construction Services

Construction Services may be contracted as firm fixed price. Terms of construction services work orders will be clearly stated and agreed upon as work orders for same are issued.

B. Cost Plus

• Guaranteed Maximum Price Plus Fixed Fee

• Guaranteed Maximum Price Plus Fixed Percentage

• Cost Plus Fixed Percentage

• Cost Plus Fixed Fee

Cost Plus work orders will, generally, be limited to work orders for construction services. Terms of construction services work orders will be clearly stated and agreed upon as work orders for same are issued.

While all types are permitted, the Postal Service typically leverages the Guaranteed Maximum

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Price Plus Fixed Fee framework when employing a Cost Plus contract type.

C. Time and Materials plus Fixed Fee Time and Materials work orders will, generally, be limited to work orders for construction services.

Terms of construction services work orders will be clearly stated and agreed upon as work orders for same are issued.

VIII. PERFORMANCE WORK TYPES

The Contracting Officer will select the Performance Work Type for each category of work as defined in the Work Group.

Self-performed work shall always be negotiated based on the stated requirement and agreed upon level of effort, specific personnel, schedule, etc. Rates will be applied based on the established rates indicated in the contract for various professional disciplines and, for disciplines required where no rate has been previously established, the supplier and the Contracting Officer will negotiate the required rates as necessary.

A. Work Group 1 (WG1) | Self-performed Work This is work to be accomplished by the supplier’s own workforce at the supplier’s locations.

B. Work Group 2 (WG2) | Self-performed Work This is work the supplier shall perform with its own personnel, but at Postal Service locations.

C. Work Group 3 (WG3) | Self-performed Work This is work the supplier shall perform with its own personnel, but at Postal Service construction jobsites as resident personnel.

D. Subcontracted Work This work is to be accomplished by consultants or subcontractors that are owned and operated independently from and of the contracted supplier. For construction work exceeding $10,000 (ten thousand dollars) the supplier shall seek to obtain adequate competition among independent subcontractors (that may operate as general contractors) in order to establish a basis for award.

Adequate competition means the solicitation of a sufficient number of best qualified suppliers to ensure that the required quality and quantity of goods and services are obtained when needed and that the price is fair and reasonable.

The contract officer, may make award to the supplier based on noncompetitive subcontracted work if the following criteria are met:

• The contracting officer has been delegated the authority to authorize noncompetitive purchases within the Postal Service Supply Management contracting authority delegation framework;

• A reasonable business case has been made and agreed upon that justifies such action.

Prior to entering into noncompetitive contractual relationships the supplier shall obtain written approval from the contracting officer to do so, and the supplier shall maintain that documentation as official contract documents.

When work order awards include elements that have been established competitively or noncompetitively as required above, the supplier shall submit to the contracting officer as part of the supplier’s complete work order proposal a summary of subcontracted elements and other elements making up the complete proposal, as well as a narrative recommendation outlining the business case supporting the award.

E. Purchase Facilitation Work Under this category the supplier will perform all necessary services to source, prequalify or otherwise

Program Management Services Page 7 identify suppliers that will ultimately enter into a contract directly with the Postal Service for the stated services. This requirement generally relates to construction services.

When this element is leveraged the Postal Service will provide to the supplier the terms and conditions, contract provisions and clauses and other documents necessary for the solicitation.

The supplier shall establish, manage and control the processes and procedures required to solicit requirements in a manner that protects and maintains the confidentiality of information from firms making an offer, including but not limited to financial data, information reasonably considered proprietary, pricing information, etc.

All supplier personnel involved in the evaluation of submitting supplier proposals shall be competent and trained in such matters.

IX. GENERAL AND PRIMARY WORK CATEGORIES

A. Facilities Program Management and Oversight The Postal Service often undertakes and initiates facilities-related efforts that involve and/or include work that must be performed at multiple locations, and these efforts are many times managed as a program in order to gain efficiencies and consistencies, as well as economy of scale, across the building portfolio.

Past and present programs include the leased space accessibility program (LSAP), which involved approximately 27,000 postal properties across the United States, and was initiated to ensure compliance with the Architectural Barriers Act, the Self-Service Kiosk (SSK) deployment program, which involved the site preparation for approximately 15,000 electronic retail machines in public lobbies, the Parking Structure Rehabilitation Program, an ongoing program that involves the assessment, repair and reconditioning of hundreds of parking structures across the building portfolio, and the ongoing Elevator Modernization Program, an effort involving the modernization and/or replacement of approximately 1,100 vertical transportation machines across the United States.

The PMSC supplier may be leveraged to execute and manage any or all aspects of such programs depending on the scope, scale and complexity.

B. Architectural and Engineering Design The Postal Service maintains a robust facilities construction program and replaces existing post offices and/or establishes new post offices in various locations each year across the United States.

The PMSC supplier may be leveraged for the design of these facilities, large and small.

For this category offering suppliers are referred to Exhibit I – [USPS] Handbook AS-506 Architect/Engineer Project Requirements, which outlines in detail services related to the investigative, design and construction support phases of construction projects of several types.

The Postal Service, for any given project, may pursue any or all of these services, based on the scope and complexity of the project.

C. Environmental Services The Postal Service maintains a robust facilities-related environmental compliance and internal support program. These efforts focus on compliance with Exhibit II – Handbook RE-6 Facilities Environmental Guide (RE-6), the National Environmental Policy Act (NEPA) as it applies to the Postal Service, and other related policy as issued and maintained by the Postal Service.

The supplier may be engaged to accomplish work related to these policies and guidelines including, but not being limited to, such categories as asbestos containing building materials, lead-based paint, indoor air quality, water quality, wetlands, storm water management, noise, underground and above-ground storage tanks, as well as other facilities-related environmental matters.

D. Construction Administration (CA)

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For this category offering suppliers are referred to Exhibit I – Handbook AS-506 Architect/Engineer Project Requirements, which outlines in detail services related to the investigative, design and construction support phases of construction projects of several types.

The Postal Service, for any given project, may pursue any or all of these services, based on the scope and complexity of the project.

E. Construction Management (CM) This category deals with all activities associated with the administration of construction contracts from pre-construction services through project closeout. Specific work under this category can include, but is not limited to:

• Construction Documents Review

• Prequalification

• Solicitation

• Evaluation of Proposals

• Construction Management

• Engineering Support

• Post Construction Services

• Claims Analysis and Support

F. Integrated Project Delivery Integrated project delivery (IPD) is a collaborative alliance of people, systems, business structures and practices into a process that harnesses the talents and insights of all participants to optimize project results, increase value to the owner, reduce waste, and maximize efficiency through all phases of design, fabrication, and construction.1

Integrated project delivery is a delivery system that seeks to align interests, objectives and practices, even in a single business, through a team-based approach. The primary team members include the architect, key technical consultants as well as a general contractor and key subcontractors. The IPD system is a process where all disciplines in a construction project work as one firm, creating faster delivery times, lower costs, no litigation and a more enjoyable process for the entire team – including the owner.

IPD combines ideas from integrated practice2 and lean construction to solve several problems in contemporary construction such as low productivity and waste, time overruns, quality issues, and conflicts during construction among the key stakeholders of owner, architect and contractor. The growing use of building information modeling in the construction industry is allowing far greater information collaboration between project participants using IPD and considered an important tool to increasing productivity throughout the construction process.

Unlike the design–build project delivery method which typically places the contractor in the leading role on a building project, IPD represents a return to the "master builder" concept where the entire building team including the owner, architect, general contractor, building engineers, fabricators, and subcontractors work collaboratively throughout the construction process.

The PMSC supplier may be engaged to pursue construction projects leveraging the IPD approach and

1"Integrated Project Delivery – A Working Definition" (PDF). American Institute of Architects California Council, May 15, 2007.

2 "Integrated practice in perspective: A new model for the architectural profession". Architectural Record, May, 2007.

https://en.wikipedia.org/wiki/Lean_construction https://en.wikipedia.org/wiki/Building_information_modeling https://en.wikipedia.org/wiki/Design%E2%80%93build https://en.wikipedia.org/wiki/Architect https://en.wikipedia.org/wiki/General_contractor https://en.wikipedia.org/wiki/Building_engineer https://en.wikipedia.org/wiki/Subcontractor https://en.wikipedia.org/wiki/Construction http://archrecord.construction.com/practice/projDelivery/0705proj-1.asp https://en.wikipedia.org/wiki/Architectural_Record

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G. Construction Manager at Risk (CMAR) The Construction Manager at Risk (CMAR) is a construction project delivery method wherein the supplier and the Postal Service enter into contract requiring the supplier to deliver to the Postal Service a completed project within a Guaranteed Maximum Price (GMP), plus a fixed management fee. The contract (or work order if under the umbrella of an IDIQ) is based on either a Statement of Work or Statement of Objective, either of which may be founded on construction documents and specifications that have been developed to a certain level of completion, and includes any reasonably inferred items or tasks.

Specific work under this category may include, but may not be limited to:

• Serving as a Consultant during the Design Phase

• Architect of Record | or Engineer of Record

• Value Engineering, Building Systems Analysis

• Cost Estimating | Cost Analysis

• Construction Scheduling and Time Reductions

• Solicitation Preparation

• Assisting in the Technical Evaluation of Proposals

• Performing Turnkey Construction

• Post-occupancy Activities | Warranty-related Activities

The full scope of services acquired via this contract will be determined and negotiated at the time the project is initiated.

H. Construction Manager Not At Risk (CMNAR) The Construction Manager Not at Risk (CMNAR) is a construction project delivery method wherein the supplier and the Postal Service enter into contract requiring the supplier to deliver to the Postal Service a completed project for a firm fixed price, plus a fixed management fee. The contract (or work order if under the umbrella of an IDIQ) is based on either a Statement of Work or Statement of Objective, either of which may be founded on construction documents and specifications that have been developed to a certain level of completion, and includes any reasonably inferred items or tasks.

Specific work under this category may include, but may not be limited to:

• Serving as a Consultant during the Design Phase

• Architect of Record | or Engineer of Record

• Value Engineering, Building Systems Analysis

• Cost Estimating | Cost Analysis

• Construction Scheduling and Time Reductions

• Solicitation Preparation

• Assisting in the Technical Evaluation of Proposals

• Performing Turnkey Construction

• Post-occupancy Activities | Warranty-related Activities

The full scope of services acquired via this contract will be determined and negotiated at the time the project is initiated.

End of Statement of Objectives.

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Exhibits Exhibit I Handbook AS-506 Architect-Engineer Project Requirements

Exhibit II Handbook RE-6 Facilities Environmental Guide

By Reference National Environmental Policy Act

USPS Building Design Standards

USPS Standard Design Criteria

Exhibits may be provided as Attachment to the overall solicitation.