PMSC for Carrier Chiller 19AJ2025Q0008.pdf

U.S. Embassy Baku April 11,2025

Dear Prospective Quoter, Subject: Request for Quotations number 19AJ2025Q0008

Enclosed is a Request for Quotations (RFQ) for Preventative Maintenance Service Contract

(PMSC) for Carrier Chiller. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.

The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.

The Embassy intends to conduct a pre-quotation conference at the site. The pre-proposal conference will be held on April 17, 2025, at 11:00 Baku time at the U.S. Embassy in Baku, Azadlig avenue 111. Prospective offerors/quoters planning to attend the site visit must submit the names (First Name Surname) and phone number of their company’s representatives to Procurement Agent Elnara Gurbanova at e-mail address: gurbanovaEN@state.gov no later than April 15,2025 18:00, Baku time. This information must be provided to ensure access to the site.

No substitutes or additional persons may attend the site visit. Attendees are requested to carry their photo ID along with them.

Quotations are due by April 30, 2025, 18:00 Baku Time. No quotations will be accepted after this time. Proposals must be in English and incomplete proposals will not be accepted.

Your quotation must be submitted electronically only to BAKUBIDBOX@STATE,GOV with BAKUBIDBOX@lGMAIL.COMon copy. It is important to make sure the submission is made in specific size and format; in MS-Word 2007/2010 or MS-Excel 2007/2010 or Adobe Acrobat (pdf) file format. The file size must not exceed 25 MB. If the file size should exceed the 25MB, the submission must be made in separate files and attached to separate emails with less than 25 MB each.

Please do not compress your offers with ZIP or any other software. U.S. Embassy Baku servers will not accept them.

For a quotation to be considered, you must also complete and submit the following:

l.SF-1449

2. Section I, Pricing

3. Section 5 Representations and Certifications

4. Additional information as required in Section 3

5. Proof of SAM Registration

Offerors shall be registered in the SAM (System for Award Management) database at https ://vvwvv .sam .gov prior to submittal of their offer/proposal as prescribed under FAR 4.1102.

Failure to be registered at time of proposal submission may deem the offeror’s proposal to be considered non-responsible and no further consideration will be given. Therefore, offerors are highly encouraged to register immediately if they are interested in submitting a response to this requirement.

APRILSOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 17, 23, 24, & 30

1. REQUISITION NUMBER

PR15149149

2. CONTRACT NO. 3. AWARD/EFFECTIVE

August 01, 2025

4. ORDER NUMBER 5. SOLICITATION NUMBER

19AJ2025Q0008

6. SOLICITATION ISSUE

DATE

11 April, 2025

7. FOR SOLICITATION

INFORMATION CALL

a. NAME

Elnara Gurbanova

b. TELEPHONE NUMBER

(No collect calls)

+994 55 226 57 90

8. OFFER DUE DATE/ LOCAL

TIME

April 30, 2025, 18:00 p.m.

Baku time

ISSUED BY CODE 10. THIS ACQUISITION IS 11. DELIVERY FOR

FOB

12. DISCOUNT TERMS

U.S. Embassy Baku

111 Azadlig Prospect

Baku, Azerbaijan

UNRESTRICTED

SET ASIDE: %

FOR

SMALL BUSINESS

DESTINATION

UNLESS BLOCK IS

MARKED

SEE SCHEDULE

HUBZONE SMALL

BUSINESS

13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

8(A) 13b. RATING

NAICS:

SIZE STD:

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

U.S. Embassy Baku

111 Azadalig Avenue

Baku, Azerbaijan

Sandra Pizarro

17a. CONTRACTOR/ CODE

OFFEROR

NA FACILITY

CODE

NA 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO.

U.S. Embassy Baku

B&F/Vouchering Unit 111 Azadalig Avenue

Baku, Azerbaijan

BakuDBO@state.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS

IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

See continuation of SF-1449 (Schedule of Supplies/Services, Block 20/Description/ Specifications/Work Statement (Page

5-6)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use

Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT

ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT

ATTACHED.

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN __2__ COPIES

TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET

FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS

SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN.

29.AWARD OF CONTRACT: REF. _________________ OFFER

DATED _______________. YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES

WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF

30b. NAME AND TITLE OF SIGNER (TYPE OR

PRINT)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

(Type or Print)

31c. DATE SIGNED

OFFEROR/CONTRACTOR

31a. UNITED STATES

OF AMERICA

(SIGNATURE OF

CONTRACTING

OFFICER)

https://ilmsariba.state.sbu/Buyer/Main/aw?awh=r&awssk=LjYo&awrdt=1 mailto:BakuDBO@state.gov

TABLE OF CONTENTS

SECTION 1 - THE SCHEDULE

• SF 1449 cover sheet

• Statement of Work (SOW) Continuation To SF-14

• 49, RFQ Number 9AJ2025Q0008, Prices, Block 23

• Attachment 1 - List of Chillers

SECTION 2 - CONTRACT CLAUSES

• Contract Clauses

• Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12

SECTION 3 - SOLICITATION PROVISIONS

• Solicitation Provisions

• Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in

Part 12

SECTION 4 - EVALUATION FACTORS

• Evaluation Factors

• Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part

SECTION 5 - REPRESENTATIONS AND CERTIFICATIONS

• Offeror Representations and Certifications

• Addendum to Offeror Representations and Certifications - FAR and DOSAR

Provisions not Prescribed in Part 12

SECTION 1 - THE SCHEDULE

Continuation/Addendum to SF-1449

RFQ Number 19AJ2025Q0008

PRICES, BLOCK 23

1.0 DESCRIPTION

The U.S. Embassy in Baku, Azerbaijan requires services to maintain chillers in safe, reliable and efficient operating condition. The contract type is a firm fixed price contract for routine maintenance services paid at the semi-annually (every six month) rate below. These rates include all costs associated with providing chiller maintenance services in accordance with the manufacturer’s operation and maintenance manual. (see FAR 52.228-4 and 52.228-5), overhead, profit and VAT (if applicable). The contract will be for a one-year period, with four one-year optional periods of performance.

2.0 PRICING

2.1 VALUE ADDED TAX

VALUE ADDED TAX. Value Added Tax (VAT) is not applicable to this contract and shall not be included in the CLIN rates or Invoices because the U.S. Embassy has a tax exemption certificate from the host government.

2.2 Base Year - The Contractor shall provide the services shown below for the base period of the contract, starting on the date stated in the Notice to Proceed and continuing for a period of 12 months. The fixed unit prices, estimated quantities, and ceiling for each category are:

Line Item Description Price Visits Annual Total

Routine semi-annually (every six month, in the fall and spring) maintenance for all chillers described in

Attachment 1

2.3 Option Year 1 - The Contractor shall provide the services shown below for Option Year 1, starting one year after the date stated in the Notice to Proceed and continuing for a period of 12 months.

spring) maintenance for all chillers described in

2.4 Option Year 2 - The Contractor shall provide the services shown below for Option

Year 2, starting two years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

spring) maintenance for all chillers described in

2.5 Option Year 3 - The Contractor shall provide the services shown below for Option

Year 3, starting three years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

spring) maintenance for all chillers described in

2.6 Option Year 4 - The Contractor shall provide the services shown below for Option

Year 4, starting four years after the date stated in the Notice to Proceed and continuing for a period of 12 months.

spring) maintenance for all chillers described in

Base Year Total

Option Year 1 Total

Option Year 2 Total

Option Year 3 Total

Option Year 4 Total

GRAND TOTAL OF BASE YEAR PLUS ALL OPTION YEARS

2.7 Price of Defense Base Act insurance for 1 year ____________________

2.8. Price of General Liability Insurance for 1 year ____________________

3.0 NOTICE TO PROCEED

After contract award and submission of acceptable insurance certificates and copies of all applicable licenses and permits, the Contracting Officer will issue a Notice to Proceed. The

Notice to Proceed will establish a date (a minimum of ten (10) days from date of contract award unless the Contractor agrees to an earlier date) on which performance shall start.

CONTINUATION/ADDENDUM TO SF-1449

RFQ Number 19AJ2025Q0008

SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20

DESCRIPTION/SPECIFICATION/WORK STATEMENT

1.0 SCOPE OF WORK

The U.S. Embassy in Baku, Azerbaijan requires the Contractor to maintain the facility’s

Carrier Chiller Systems Carrier Air-Cooled scroll chillers identified in Attachment 1 in safe, reliable and efficient operating condition.

The Contractor shall provide all necessary managerial, administrative and direct labor personnel, and as well as all necessary transportation, equipment, tools, repair parts, supplies and materials required to perform inspection, maintenance, repair, and component replacement as required to maintain the chillers in accordance with the manufacturer's specifications. Under this contract the

Contractor shall provide:

- the services of trained, qualified, and certified Carrier technicians on a semi-annual basis to check and repair equipment operation and perform scheduled and preventive maintenance;

- 24 hours/day, 7 days/week emergency response service;

- appropriate, same day, service in response to a chiller malfunction trouble call;

- after-hours emergency minor adjustment callback service

2.0 PERFORMANCE STANDARDS

2.1 The chillers should be clean and in good operating condition upon completion of the service.

The preventive maintenance service should result in the parts of the system serviced being in a condition to operate efficiently and effectively.

3.0 HOURS OF PERFORMANCE

3.1 The Contractor shall schedule all routine maintenance and repair work during normal building hours which are defined as 8:30 a.m. to 17:00 p.m. Monday to Friday, excluding local and bank holidays, unless approved in advance by the Contracting Officer's Representative (COR).

4.0 ACCESS TO GOVERNMENT BUILDINGS AND STANDARDS OF CONDUCT

4.1 General. The Contractor shall designate a representative who shall supervise the

Contractor's chiller technicians and be the Contractor's liaison with the U.S. Embassy/Consulate.

The Contractor's employees shall be on-site only for contractual duties and not for any other business or purposes.

Contractor employees always shall be with a proper security escort provided by either the

Contracting Officer or the COR, unless the employee possesses the level of security clearance required to work on restricted areas.

4.2 Personnel Security. The Government reserves the right to deny access to U.S owned and

U.S.-operated facilities to any individual. The Contractor shall provide the names, biographic data and security clearance on all Contractor personnel who shall be used on this contract prior to their utilization. The Government shall issue identity cards to approved Contractor personnel, each of whom shall display his/her card(s) on the uniform at all times while on Government property or while on duty at private residences serviced under this contract. These identity cards are the property of the Government. The Contractor shall return all identity cards when the contract is completed, when a Contractor’s employee leaves this contract, or at the request of the

Government.

4.3 Without prior approval, contractor vehicles will not be permitted inside the Chancery area.

4.4 Standards of Conduct

4.4.1 General. The Contractor shall maintain satisfactory standards of employee competency, conduct, cleanliness, appearance and integrity and shall be responsible for taking such disciplinary action with respect to employees as may be necessary. Each Contractor employee shall adhere to standards of conduct that reflect credit on themselves, their employer, and the

United States Government. The Government reserves the right to direct the Contractor to remove an employee from the worksite for failure to comply with the standards of conduct. The

Contractor shall immediately replace such an employee to maintain continuity of services at no additional cost to the Government.

4.4.2 Uniforms and Personal Equipment. The Contractor shall provide, to each employee and supervisor personal protective equipment (PPE). The Contractor shall be responsible for the cost of purchasing, cleaning and repair of the PPE.

4.4.3 Neglect of duties shall not be condoned. This includes sleeping while on duty, unreasonable delays or failures to carry out assigned tasks, conducting personal affairs during duty hours and refusing to render assistance or cooperate in upholding the integrity of the worksite security.

4.4.4 The Contractor shall not condone disorderly conduct, use of abusive or offensive language, quarreling, and intimidation by words, actions, or fighting. Also included is participation in disruptive activities that interfere with normal and efficient Government operations.

4.4.5 Intoxicants and Narcotics. The Contractor shall not allow its employees while on duty to possess, sell, consume, or be under the influence of intoxicants, drugs or substances which produce similar effects.

4.4.6 Criminal Actions. Contractor employees may be subject to criminal actions as allowed by law in certain circumstances. These circumstances include but are not limited to the following actions: falsification or unlawful concealment, removal, mutilation, or destruction of any official documents or records or concealment of material facts by willful omission from official documents or records; unauthorized use of Government property, theft, vandalism, or immoral conduct; unethical or improper use of official authority or credentials; security violations;

organizing or participating in gambling in any form; and misuse of weapons.

4.4.7 Key Control. The Contractor shall receive, secure, issue and account for any keys issued for access to buildings, offices, equipment, gates, or other areas, for the purposes of this contract.

Keys shall not be duplicated without the COR's approval. Where the Government determines that the Contractor or its agents have duplicated a key without permission of the COR, the Contractor shall remove the individual(s) responsible from performing work under the contract. If the

Contractor has lost any such keys, the Contractor shall immediately notify the COR. In either event, the Contractor shall reimburse the Government for the cost of rekeying that portion of the system so compromised.

5.0 WORK REQUIREMENTS

5.1 General. The Contractor shall provide full service to meet routine maintenance requirements. The Contractor shall maintain chillers so that the chillers are in a safe and efficient operating condition at all times. In the event of a break down, the Contractor shall make every effort to immediately return the chiller to an operating condition.

Contractor shall provide supervision, labor, tools and equipment to perform preventive maintenance. All personnel working in the vicinity shall wear and /or use safety protection while all work is performed. Any questions or injuries shall be brought to the attention of the Post

Occupation Safety and Health Officer (POSHO) immediately. Material Safety Data Sheets

(MSDS) shall be provided by the Contractor for all HAZMAT materials. Copies shall be provided to the COR for approval.

The Contractor shall inventory and replace expendable parts (e.g., filters, belts, hoses, gaskets) that have become worn down due to wear and tear. The Contractor shall provide a list to the COR of the expendable supplies and common parts to have them on site so that these are readily available for normal maintenance to include: hoses, belts, oil, chemicals, coolant, filters (Air, Fuel, Oil), grease, sealant, thermostat, fuses. The contractor should inventory the supply after each visit.

The Contractor shall provide the appropriate tools, testing equipment, safety shoes and apparel for technicians, personal protective equipment (hands, hearing, eye protection), MSDS, cleaning material and oil spill containment kits.

Maintenance materials shall be unused and are to be industry standard and intended for the task to be performed. Parts are to be OEM approved. Refrigerants are to meet the AHRI_Standard_700-

2015 or most recent AHRI Standards.

Refrigerants, parts and maintenance materials delivered to the post are to be new and unused.

Reclaimed refrigerants are not to be delivered to posts. Reclaimed refrigerants within post compounds are to be retained and stored and may be used if not contaminated. Refrigerants shall be stored in containers clearly indicating the refrigerant type. Replacement/repair of any electronic or electrical parts must be approved by the COR prior to installation of the part. If the

Contractor proceeds to replace any electronic or electrical parts without COR approval, the

Contractor shall de-install the parts at no cost to the Government.

SAFETY AND SPECIAL INSTRUCTIONS:

1. Follow site safety procedures and supervisor’s instructions (FAC and contractor supervisor)

2. Schedule outage with affected sections.

3. Use extreme caution when climbing access ladders.

4. Perform applicable lockout/tag out steps of site safety procedures.

5. Lockout and disconnect the main power before tightening the main supply lugs in order to avoid the hazard of electrical shock, which could result in serious personal injury or death.

6. Record and report equipment damage or deficiencies.

7. Review and follow the manufacturer’s O&M instructions.

8. Record results in the equipment history log.

9. Allow only qualified personnel to do maintenance work on this equipment.

10. Record results in the equipment history log.

11. Check manufacturer’s specifications for the maximum number of plugged tubes.

MAINTENANCE PROCEDURES: CARRIER CHILLERS

Semi-Annually

1. Check unit for proper operation, excessive noise or vibration.

2. Run system diagnostics test.

3. Check oil level in oil separator sight glass. Add oil as necessary.

4. Check liquid line sight glass, oil, and refrigerant pressures.

5. Record system operating temperatures and pressures in the checklist.

6. Check programmable operating set points and safety cutouts. Assure they are correct for the application.

7. Verify motor amperage load limit.

8. Thoroughly clean evaporator and condenser tubes. .

9. Inspect plumbing and valves for leaks, adjust as necessary.

10. Check compressor and evaporator heater operation.

11. Check superheat on the evaporator and the economizer feed to the compressor.

12. Check condenser sub-cooling. Check for dirt in the panel. Check door gasket for sealing integrity.

13. Clean chiller and surrounding area.

14. Fill out maintenance checklist and report deficiencies. The contractor shall send a deficiency report to the COR by two weeks after the visit

Annually:

1. Disconnect power source and lock out. Check electrical wiring and connections; tighten loose connections.

2. Perform all check items in the Semi-Annual schedule.

3. Have a qualified laboratory perform a compressor oil analysis to determine system moisture content and acid level.

4. Perform analysis on oil and filter. Change if necessary. Check compressor oil pump and seals.

Check oil heater and thermostat. Check all strainers, valves, etc.

5. Conduct vibration analysis of motor & assembly: Check all alignments to specifications.

Check all seals.

6. Lubricate shaft bearings and motor bearings as required.

7. Check superheat and sub-cooling temperatures.

8. Check contactors, sensors, and mechanical safety limits.

9. Check the chiller for leaks. Add refrigerant if low. Record amounts and address leakage problems.

10. Ensure there is a sufficient level in glycol feeder tank and check for proper operation. (if equipped)

11. Thoroughly clean intake side condenser coils, fans, and intake screens.

12. Perform any additional maintenance tasks as recommended in the manufacture’s operation and maintenance manuals.

13. Clean and repaint any components that show corrosion.

14. Check the fan assemblies for proper clearance in the fan shroud openings and for motor shaft misalignment or abnormal endplay, vibration and noise.

15. Perform operational test and return to service.

16. Remove debris from worksite.

17. Fill out maintenance checklist and report deficiencies. The contractor shall send a deficiency

Panel, Electronic Controls:

Semi- Annually

1. Verify main power is off.

2. Clean panel interior.

3. Verify functionality of supported devices.

4. Clean ventilation filter and fan (if applicable).

5. Record and report equipment damage or deficiencies. The contractor shall send a deficiency

6. Record results in the equipment history log

Annually

1. Perform all check items in the Semi-Annual schedule.

2. Inspect all electrical connections for damage and ensure terminals are tight. Inspect all contactors for pitting and corrosion and replace as necessary.

3. Check supply voltage within limits indicated in Carrier Maintenance Manual.

4. Check fuses to ensure they are sized correctly.

Pump Preventive Maintenance:

Annually

1. Check pump and motor operation for excessive vibration, noise and overheating

2. Clean, inspect and lubricate the centrifugal pump

3. Check piping and valves

4. Clean inspect and lubricate motor

5. Check electrical connections and tighten when necessary

6. After shutdown, drain pump housing, check suction, discharge and check valve for holding

7. Clean and inspect exterior of centrifugal pump

8. Drain pump housing; remove bearing covers, housing cover, gland and packing. Clean interior of pump

9. Clean exterior accumulated dirt and grime from pump casing, shaft coupling, and motor

10. Clean pump suction strainers and pump packing water seal filter

11. Check for evidence of leaks. For stuffing box sealing adjust packing and maintain 40 water drops per minute out of stuffing box. Replace mechanical seals if leaking

12. Check drive shaft coupling for wear

13. Check security of baseplate mounting bolts

14. Check alignment of pump and motor

15. Lubricate centrifugal pump

16. Lubricate the pump shaft bearings. Do not over-lubricate

17. On pumps with oil ring lubricated bearings check oil level and fill to proper oil level with approved type oil 18. Start and stop pump, noting vibration, pressure, and action of check valve, record differential pressure across pump

19. Inspect piping and valves for leaks; tighten connections as required

20. Remove and clean Y-Strainers in hydronic piping primary and secondary systems.

21. Clean up work area.

Motor Starter /Variable Frequency Drive (5 HP to Less Than 100 HP):

Annually:

1. Vacuum dust and dirt from heat sink fins

2. Check ventilation fans for proper operation and clean as needed.

3. Check line voltage, motor & output phase balance

4. Complete RCM Procedure CM-0002 (Qualitative Infrared Testing).

5. Visually inspect for broken parts, contact arcing, or any evidence of overheating.

6. Check motor nameplate for current rating and controller manufacturer’s recommended heater size (report discrepancy to supervisor).

7. Check line and load connections for tightness (check manufacturer’s instructions for torque specifications).

8. Check heater mounting screws for tightness.

9. Check all control wiring connections for tightness.

10. On units equipped with motor reversing capacity, check mechanical interlock.

11. On units equipped with two-stage starting, check dash pots and timing controls for proper operation. Adjust as required.

12. On units equipped with variable speed starters:

a. Record the VFD parameter settings using MCT-10

b. Confirm the VFD doors and covers are in place and properly closed.

c. Check tightness of connections to resistor bank.

d. Check resistor coils and plates for cracking, broken wires, mounting and signs of overheating. Clean as required.

e. Check tightness of connections to drum controller.

f. Check contacts of drum controller for arcing and overheating. Apply a thin film of lubricant to drum controller contacts and to rotating surfaces.

g. Check starter contact connections by applying a thin film of black contact grease to line and load stabs, operate contacts and check surface contact.

h. Lubricate all moving parts with proper lubricant.

i. Clean interior of cabinet.

j. Clean exterior of cabinet.

Special Instructions

1. Review the manufacturer's operation and maintenance instructions.

2. All maintenance actions will be performed in accordance with the manufacturer’s O&M instructions.

3. Perform applicable lock out/tag out steps of site safety procedures to ensure machinery will not start.

4. Schedule outage with operating personnel.

5. Follow site safety procedures and safety procedures concerning the maintenance of pumps and electrical equipment.

6. Record and report to COR any equipment damage or deficiencies found while performing these maintenance tasks. The contractor shall send the report to the COR by 2 weeks after the visit.

7. Record all test results in the component maintenance log.

6.0 SCHEDULED ROUTINE MAINTENANCE

6.1 General

6.1.1 The objective of scheduled routine maintenance is to eliminate or minimize chiller malfunction, breakdown and deterioration. Contract maintenance of the chiller must assure continuous, safe, and satisfactory operation of all chillers, their parts and components. The

Contractor shall schedule routine maintenance to include all tasks herein described, in addition to routine lubrication and adjustments.

6.1.2 The Contractor shall inventory, supply, repair and replace all parts that have become unsafe due to wear and tear. The Contractor shall use genuine manufacturer’s parts or approved or equal (to be approved by COR) for all replacements. The Contractor shall maintain an easily accessible supply of spare parts sufficient for normal maintenance and expedient emergency repairs.

6.2 The Contractor shall submit to the COR a schedule and description of preventive maintenance tasks which the Contractor plans to perform a month before the visit.

The Contractor shall prepare this schedule and task description in a checklist format for the

COR’s approval prior to contract work commencement.

6.3 Minimum Requirements - The Contractor shall provide Carrier certified trained technicians to perform the service at frequencies stated in 1.0 SCOPE OF WORK / 5.0 WORK

REQUIREMENTS.

The chiller technicians shall sign off on every item of the checklist. The chiller technician shall leave a copy of this signed checklist with the COR or the COR's designate the routine maintenance visit.

It is the responsibility of the Contractor to perform all manufacturers recommended preventive maintenance as well as preventive maintenance recommended by the manufacture technical manuals for the respective equipment.

This semi-annually inspection and servicing shall include, but not be limited to, the following tasks:

Review chiller’s performance with the COR, or the designated representative, to determine if any malfunctions have occurred in connection with the operation of the cars since the most recent previous scheduled routine maintenance visit.

Investigate any malfunctions which have occurred, devoting special attention to any problem involving unsafe operations, and make repairs as necessary.

Trouble shoot any failure to equipment, lighting and receptacle electrical circuits.

Report findings to the COR or the COR's designee including identification of failed equipment and reason for failure.

Leave signed and dated copy of the Maintenance Checklist and also leave signed and dated copies of any other monthly, quarterly or annual checklists if those were completed during the subject visit;

7.0 TROUBLE CALL RESPONSE SERVICE

7.1 General. The Contractor shall provide "around-the-clock" service coverage for chiller trouble calls as described below and which are not excluded by paragraph 8.0 below.

7.2 Emergency Response Service - The Contractor shall provide, at no extra cost, a 24 hours/day, 7 days/week, 52 weeks/year coverage for emergency trouble calls. A Carrier certified mechanic shall be "on call" and shall be on site within a one-hour time period of the placement of an emergency trouble call by the Contracting Officer or COR.

7.3 Non-Emergency Response Service - The Contractor shall provide, at no extra cost, a non-emergency response service. A trained chiller mechanic will be on site, within one working day, to trouble shoot and repair a chiller malfunction.

7.4 Callback Service - When a chiller which was previously worked on by the Contractor's mechanic, has a repeat malfunction within a 24-hour period, the Contractor shall be obligated to provide, at no extra cost, a return visit by a trained chiller mechanic to correct the problem, even if the problem is minor in nature. The chiller mechanic shall respond to this callback within a three-hour time period regardless of what time the Contracting Officer or COR made the callback complaint, including the "after hours" time periods.

8.0 PERSONNEL, TOOLS, REPAIR PARTS, MATERIALS AND SUPPLIES

8.1 The Contractor shall provide certified Carrier trained technicians with the appropriate tools and testing equipment for scheduled maintenance, unscheduled repairs, emergency repairs/assistance, safety inspection, and safety testing as required by this contract. The

Contractor shall provide all of the necessary repair parts, materials and supplies to maintain, service, inspect and test the chillers as required by this contract.

8.2 Contractor furnished materials will include but not limited to appropriate tools, testing equipment, safety shoes and apparel for technicians, hands, hearing and eye protection, MSDS, cleaning material and oil spill containment kit.

8.3. Repairs. Repairs are not included in this contract. See 9. Exclusions.

8.4. Disposal of used oil, fuel, battery and other toxic substances. The Contractor is responsible for proper disposal of toxic/hazardous substances. All material shall be disposed of according to

Government and Local law. After proper disposal the contractor must show proof of authorized disposal of these toxic/hazardous substances.

9.0 EXCLUSIONS

This contract does NOT include repair of equipment and replacement of hardware (e.g. bearings, pistons, piston rings, crankshaft, gears.) Hardware replacements will be separately priced out by the Contractor for the Government’s approval and acceptance. The Government has the option to accept or reject the Contractor’s quote for parts and reserves the right to obtain similar spare parts from other competitive sources. If required by the Government, the Contractor shall utilize

Government-purchased spare parts, if awarded the work. Such repairs/replacements will be accomplished by a separate purchase order. However, this exclusion does not apply if the repair is to correct damage caused by Contractor negligence.

10.0 INSURANCE REQUIREMENTS

10.1 Personal Injury, Property Loss or Damage (Liability). The Contractor assumes absolute responsibility and liability for any and all personal injuries or death and property damage or losses suffered due to negligence of the Contractor's personnel in the performance of this contract

The Contractor's assumption of absolute liability is independent of any insurance policies.

Insurance. The Contractor, at its own expense, shall provide and maintain during the entire period of performance of this contract, whatever insurance is legally necessary. The Contractor shall carry the following minimum insurance:

Comprehensive General Liability

Bodily Injury $15,000.00 * per occurrence

Property Damage $100,000.00 * per occurrence

10.2 Worker's Compensation Insurance. The Contractor agrees to provide all employees with worker's compensation benefits as required by the laws of either the country in which the employees are working or the employee's native country, whichever offers greater benefits, following FAR 52.228-4 “Worker’s Compensation and War-Hazard Insurance Overseas”.

11.0 PERMITS

The Contractor shall maintain in full force and affect all permits, licenses, and appointments required for the prosecution of work under this contract at no additional cost to the Government.

The Contractor shall obtain these permits, licenses, and appointments in compliance with host country laws.

12.0 LOCAL LAW REGISTRATION

If the local law or decree requires that one or both parties to the contract register the contract with the designated authorities to ensure compliance with this law or decree, the entire burden of this registration shall rest upon the Contractor. Any local or other taxes which may be assessed against the contract shall be payable by the Contractor without Government reimbursement.

13.0 GOVERNMENT FURNISHED PROPERTY/EQUIPMENT

The Contractor shall physically inventory all Government furnished property in its possession.

Physical inventories consist of sighting, tagging or marking, describing, recording, reporting, and reconciling the property with written records.

The Contractor shall conduct these physical inventories semi-annually during the contract and at the completion or termination of the contract, as directed by the COR. Unless approved in advance by the Contracting Officer, personnel other than those who maintain the property records or who have custody of the property shall conduct the inventory.

14.0 QUALITY ASSURANCE AND SURVEILLANCE PLAN (QASP)

14.1 This plan provides an effective method to promote satisfactory contractor performance.

The QASP provides a method for the Contracting Officer's Representative (COR) to monitor

Contractor performance, advise the Contractor of unsatisfactory performance, and notify the

Contracting Officer of continued unsatisfactory performance. The Contractor, not the

Government, is responsible for management and quality control to meet the terms of the contract.

The role of the Government is to monitor quality to ensure that contract standards are achieved.

Performance Objective Scope of Work Para Performance Threshold

Services.

Performs all preventive maintenance services of the facility’s Carrier

Chiller Systems set forth in the scope of work.

1. thru 15.

All required services are performed and no more than one

(1) customer complaint is received per month.

14.2 Surveillance. The COR will receive and document all complaints from Government personnel regarding the services provided. If appropriate, the COR will send the complaints to the Contractor for corrective action.

14.3 Standard. The performance standard is that the Government receives no more than one (1) customer complaint per month. The COR shall notify the Contracting Officer of the complaints so that the Contracting Officer may take appropriate action to enforce the inspection clause (FAR

52.212-4, Contract Terms and Conditions-Commercial Items), if any of the services exceed the standard.

14.4. Procedures.

14.4.1 All technical questions concerning the Scope of Work and requirements of the U.S.

Embassy Baku, Azerbaijan service contract shall be directed to the COR: Gulnar Abilova

14.4.2 The Contracting Officer Representative (COR) will be the contractor’s Point of Contact

(POC) at the U.S. Embassy Baku. All questions concerning coordination of services shall be directed to the COR.

14.4.3 The assigned Contracting Officer and Contracting Officer's Representative are the sole

Point of Contacts (POC) for all technical and contractual discussions or issues regarding the scope of work and its intent and execution. The contractor shall take no direction verbal or otherwise from Embassy personnel other than the Contracting Officer or Contract Officer's Representative.

14.4.4 If any Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

14.4.5 The COR will complete appropriate documentation to record the complaint.

14.4.6 Government personnel observe unacceptable services, either incomplete work or required services not being performed they should immediately contact the COR.

14.4.7 If the COR determines the complaint is invalid, the COR will advise the complainant. The

COR will retain the annotated copy of the written complaint for his/her files.

144.4.8 If the COR determines the complaint is valid, the COR will inform the Contractor and give the Contractor additional time to correct the defect, if additional time is available. The COR shall determine how much time is reasonable.

14.4.9 The COR shall, as a minimum, orally notify the Contractor of any valid complaints.

13.4.10 If the Contractor disagrees with the complaint after investigation of the site and challenges the validity of the complaint, the Contractor will notify the COR. The COR will review the matter to determine the validity of the complaint.

14.4.11 The COR will consider complaints as resolved unless notified otherwise by the complainant.

14.4.12 Repeat customer complaints are not permitted for any services. If a repeat customer complaint is received for the same deficiency during the service period, the COR will contact the

Contracting Officer for appropriate action under the Inspection clause.

15.0 SAFETY HEALTH AND ENVIROMENTAL MANAGEMENT

15.01. The Contractor shall take all reasonable and proper safety precautions to prevent death or injury to any person or damage to any property and in particular all equipment used by the

Contractor shall be used in such a manner and maintained to minimize the danger of accident, death, injury, loss or damage arising from the use of such equipment. In addition to relevant statutory requirements, standards and other provisions of this Contract, the Contractor shall have the following requirements:

a. The Contractor’s personnel shall be knowledgeable with and adhere to all relevant occupational health and safety regulations.

b. Ensure that the Contractor’s personnel comply with all safety procedures and requirements.

c. Ensure that the Contractor’s personnel are adequately trained and instructed in the safe and correct usage, handling and operation of materials and equipment relevant to the Services and provide reasonable proof of such to the US Embassy Baku, Azerbaijan.

d. Ensure the Contractor’s personnel are certified as having completed occupational health and safety training and have been issued all the necessary Personal Protection Equipment (PPE).

ATTACHMENT 1

LIST OF CHILLERS TO BE SERVICED

Equipment List (see below): Unit

Location Floor Manf. Model Number Serial Number

Chiller Chancery Third Floor Carrier 30RB-021CHE—B---A 231170602E

Chiller Chancery Third Floor Carrier 30RB-021CHE—B---A 231170602E

Chiller Chancery Fourth Floor Carrier 30RB-033CHE—B---A 231170604E

Chiller Chancery Fourth Floor Carrier 30RB-033CHE—B---A 231170604E

ATTACHMENT 2

GOVERNMENT FURNISHED PROPERTY

None.

Contractor shall bring own tools and equipment.

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT

STATUTES OR EXECUTIVE ORDERS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (JAN 2025) (DEVIATION FEB 2025)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or

Executive orders applicable to acquisitions of commercial products and commercial services:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or

Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further

Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or

Provided by Kaspersky Lab and Other Covered Entities (NOV 2021) (Section 1634 of Pub. L.

115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video

Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR

2023) ( 31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) 52.233-3, Protest After Award (AUG 1996) ( 31 U.S.C. 3553).

(7) 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 ( 19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting

Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN

2020), with Alternate I (NOV 2021) ( 41 U.S.C. 4704 and 10 U.S.C. 4655).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (NOV

2021) ( 41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment

Act of 2009 (JUN 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the

American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN

2020) (Pub. L. 109-282) ( 31 U.S.C. 6101 note).

https://www.acquisition.gov/far/part-52#FAR_52_203_19 https://www.acquisition.gov/far/part-52#FAR_52_204_23 https://www.acquisition.gov/far/part-52#FAR_52_204_25 https://www.acquisition.gov/far/part-52#FAR_52_209_10 https://www.acquisition.gov/far/part-52#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/part-52#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/part-52#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_203_15 https://www.acquisition.gov/far/part-52#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section 102 of

Division R of Pub. L. 117-328).

__ (9) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors

Debarred, Suspended, or Proposed for Debarment. (NOV 2021) ( 31 U.S.C. 6101 note).

__ (10) 52.209-9, Updates of Publicly Available Information Regarding Responsibility

Matters (OCT 2018) ( 41 U.S.C. 2313).

__ (11) [Reserved].

__ (12) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022)

( 15 U.S.C. 657a).

__ (13) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns

(OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer)

( 15 U.S.C. 657a).

__ (14) [Reserved]

__ (15)

(i) 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-6.

__ (16)

(i) 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) ( 15 U.S.C. 644).

__ (ii) Alternate I (MAR 2020) of 52.219-7.

__ (17) 52.219-8, Utilization of Small Business Concerns (SEP 2023) ( 15 U.S.C. 637(d)(2) and

(3)).

__ (18)

(i) 52.219-9, Small Business Subcontracting Plan (SEP 2023) ( 15 U.S.C. 637(d)(4)).

__ (ii) Alternate I (NOV 2016) of 52.219-9.

https://www.acquisition.gov/far/part-52#FAR_52_204_14 https://www.acquisition.gov/far/part-52#FAR_52_204_15 https://www.acquisition.gov/far/part-52#FAR_52_204_27 https://www.acquisition.gov/far/part-52#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/part-52#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_6 https://www.acquisition.gov/far/part-52#FAR_52_219_7 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_7 https://www.acquisition.gov/far/part-52#FAR_52_219_8 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_9

__ (iii) Alternate II (NOV 2016) of 52.219-9.

__ (iv) Alternate III (JUN 2020) of 52.219-9.

__ (v) Alternate IV (SEP 2023) of 52.219-9.

__ (19)

(i) 52.219-13, Notice of Set-Aside of Orders (MAR 2020) ( 15 U.S.C. 644(r)).

__ (ii) Alternate I (MAR 2020) of 52.219-13.

__ (20) 52.219-14, Limitations on Subcontracting (OCT 2022) ( 15 U.S.C. 637s).

__ (21) 52.219-16, Liquidated Damages—Subcontracting Plan (SEP

2021) ( 15 U.S.C. 637(d)(4)(F)(i)).

__ (22) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (OCT

2022) ( 15 U.S.C. 657f).

__ (23)

(i) 52.219-28, Post Award Small Business Program Rerepresentation (SEP

2023)( 15 U.S.C. 632(a)(2)).

__ (ii) Alternate I (MAR 2020) of 52.219-28.

__ (24) 52.219-29, Notice of Set-Aside for, or Sole-Source Award to, Economically

Disadvantaged Women-Owned Small Business Concerns (OCT 2022) ( 15 U.S.C. 637(m)).

__ (25) 52.219-30, Notice of Set-Aside for, or Sole-Source Award to, Women-Owned Small

Business Concerns Eligible Under the Women-Owned Small Business Program (OCT 2022)

( 15 U.S.C. 637(m)).

__ (26) 52.219-32, Orders Issued Directly Under Small Business Reserves (MAR

2020) ( 15 U.S.C. 644(r)).

__ (27) 52.219-33, Nonmanufacturer Rule (SEP 2021) ( 15U.S.C. 637(a)(17)).

_X_ (28) 52.222-3, Convict Labor (JUN 2003) (E.O.11755).

_X_ (29) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (DEC

2022) (E.O.13126).

__ (30) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

__ (31) https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_9 https://www.acquisition.gov/far/part-52#FAR_52_219_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_13 https://www.acquisition.gov/far/part-52#FAR_52_219_14 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_16 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_27 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_28 https://www.acquisition.gov/far/part-52#FAR_52_219_29 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_30 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/part-52#FAR_52_219_32 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec644.htm https://www.acquisition.gov/far/part-52#FAR_52_219_33 https://www.govinfo.gov/content/pkg/USCODE-2018-title15/html/USCODE-2018-title15-chap14A-sec637.htm https://www.acquisition.gov/far/part-52#FAR_52_222_3 https://www.acquisition.gov/far/part-52#FAR_52_222_19 https://www.acquisition.gov/far/part-52#FAR_52_222_21

(i) Reserved

__ (ii) Reserved

__ (32)

(i) 52.222-35, Equal Opportunity for Veterans (JUN 2020) ( 38 U.S.C. 4212).

__ (ii) Alternate I (JUL 2014) of 52.222-35.

_X_ (33)

(i) 52.222-36, Equal Opportunity for Workers with Disabilities (JUN 2020) ( 29 U.S.C. 793).

__ (ii) Alternate I (JUL 2014) of 52.222-36.

__ (34) 52.222-37, Employment Reports on Veterans (JUN 2020) ( 38 U.S.C. 4212).

_X_ (35) 52.222-40, Notification of Employee Rights Under the National Labor Relations

Act (DEC 2010) (E.O. 13496).

__ (36)

(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) ( 22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I…