PMSC_Elevator Maint_CGR_Single Source Justification Under SAT_23-Jan-2026.pdf

SINGLE SOURCE JUSTIFICATION NOT EXCEEDING THE SIMPLIFIED ACQUISTION

THRESHOLD

SECTION 1: IDENTIFICATION OF THE AGENCY AND THE CONTRACTING ACTIVITY

Department of State Contracting Activity

<Check the correct box and delete the rest> ☐ Office of Acquisitions Management ☐ Foreign Service Institute ☐ Office of Foreign Missions ☐ U.S. Mission to the United Nations ☒ Overseas Post Consulate General Mumbai

Requiring Activity Management Section, Office of Facility Management

SECTION 2: NATURE AND/OR DESCRIPTION OF THE ACTION BEING APPROVED

Approval is requested to award on a sole source basis to Otis Elevator Company India Limited for the supplies and/or services described in Section 3 on behalf of the Requiring Activity.

SECTION 3: DESCRIPTION OF SUPPLIES/SERVICES REQUIRED TO MEET THE AGENCY’S NEEDS

The requirement is to provide elevator maintenance services at Consulate General Mumbai, India. The estimated value for the entire period of performance is $70,000, including options. These supplies/services require that elevator machinery be inspected, cleaned, lubricated, and maintained. Furthermore, minor repairs and emergency repair services will be provided. This will allow the Office of Facility Management to accomplish its goal of providing a serviceable consulate.

This contract will maintain one elevator in the Consul General Residence (CGR).

SECTION 4: IDENTIFICATION OF THE STATUTORY AUTHORITY PERMITTING OTHER THAN

FULL AND OPEN COMPETITION

In accordance with Federal Acquisition Regulation (FAR) 13.106-1(b)(1), the Contracting Officer has deemed only one source reasonably available based on the following:

<Check the correct box and delete the rest> ☐ Urgency ☐ Exclusive licensing agreements ☐ Brand-name ☐ Industrial mobilization ☒ Other: The Otis Elevator Company is the only authorized service provider for Otis elevators.

SECTION 5: DEMONSTRATION THAT THE PROPOSED CONTRACTOR’S UNIQUE

QUALIFICATIONS OR THE NATURE OF THE ACQUISITION REQUIRES USE OF THE AUTHORITY

CITED

Otis Gen2 elevator systems use proprietary flat steel belts, controller software, and diagnostic tools not licensed or available to third parties. Furthermore, Otis only certifies its own technicians. Improper servicing of elevators presents a safety and mission risk.

Market research was conducted to ensure that the Otis Elevator Company has a representation in Mumbai.

SECTION 6. DETERMINATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST

TO THE GOVERNMENT IS FAIR AND REASONABLE

By signing the justification, the Contracting Officer makes a determination that the price to the Government is anticipated to be fair and reasonable.

SECTION 7. CERTIFICATIONS

All reviews and approvals should be completed in the order listed unless otherwise authorized or required.

REQUIREMENTS CERTIFICATION

I certify that the facts and representations under my cognizance which are included in this Justification and its supporting acquisition planning documents, except as noted herein, are complete and accurate to the best of my knowledge and belief.

Requirements Cognizance:

SIGNATURE:

Andrei Negoita 23-January-2026 Facility Manager

MGT/FAC

CONTRACTING OFFICER CERTIFICATION

I certify that this submission is accurate to the best of my knowledge, and that it contains complete information necessary to enable other officials to make an informed recommendation for approval or disapproval.

SIGNATURE:

Name Date Contracting Officer Consulate General Mumbai