PMS AandAS RFI (Final).pdf

DEFENSE THREAT REDUCTION AGENCY (DTRA)

RESEARCH AND DEVELOPMENT (RD), ADVISORY & ASSISTANCE SERVICES (A&AS)

PROGRAM MANAGEMENT SUPPORT (PMS)

SOURCES SOUGHT/REQUEST FOR INFORMATION (RFI)

HDTRA1-25-RFI-0045

A. Synopsis

This is a Request for Information (RFI)/Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. This notice is for MARKET RESEARCH PURPOSES ONLY, and in no way obligates the United States Government to issue a solicitation or otherwise make a contract award.

This is not a guarantee of a future RFP or an award. This document should not be construed as a commitment of any kind by the U.S. Government. Any information provided to the Government in response to this document will become DTRA property and will not be returned. The Government will not reimburse contractors for any cost associated with responding to this request for information.

The Government makes no future guarantees of a request for proposal release related to the effort. The technical material responses from companies will be used to inform a strategic plan for future DTRA investments in counter weapons of mass destruction (CWMD) technologies.

If a solicitation is issued it will be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement.

The objective of the future solicitation is to acquire program management (PM) A&AS support for DTRA’s RD Directorate. Potential sources, either alone or with appropriate teaming partners, must have demonstrated expertise and capability to perform all identified areas of scope identified in Attachment 1 – RD PMS A&AS Performance Work Statement (PWS) of the RFI. The Government’s intention is to schedule an Industry Day prior to the release of the solicitation where industry will be invited to submit questions. Additional details regarding Industry Day will be posted at a later time on SAM.gov.

B. Background

RD requires A&AS support to provide programmatic expertise across the chemical, biological, radiological, nuclear, and explosives (CBRNE) and improvised threat spectrum, and in CWMD, countering improvised threats (C-IT), and countering improvised threat networks (CTN) in support of the RD objectives. Program management support (PMS) entails program management, project management, program analysis, systems analysis, acquisition analysis/support, project control analysis, project planning, tasker coordination/management, strategic planning, strategic communications, technical writing, and requirements analysis. PMS encompasses Policy which covers CWMD and CTN policy standards, doctrine, multi-agency security responses and coordination, and vaccine/therapeutics regulatory processes and requirements. Lastly, PMS also encompasses financial management which covers financial analysis, budget analysis, DOD planning programming budgeting & execution process (PPBE) preparation, earned value management analysis, and cost analysis. Please see Attachment 1 – RD PM A&AS Support PWS for further details.

DTRA is seeking feedback from Industry on the acquisition strategy best suited to support the RD requirements while also promoting competition, technical excellence and innovation, and Small Business participation. With this intent, DTRA requests our Industry partners provide feedback on an acquisition strategy.

PROGRAM MANAGEMENT SUPPORT (PMS)

The following are the current anticipated procurement features:

- Contemplated Acquisition Strategy: The Government intends to solicit this acquisition as a small business set aside through General Services Administration (GSA)’s One Acquisition Solution for Integrated Services (OASIS+) multiple award contract using FAR 16.5 “Fair Opportunity Process Procedures”.

DTRA will make an official determination to conduct this procurement as a small business set-aside, at the conclusion of the market research stage. Small businesses are encouraged to consider teaming arrangements, partnerships, joint ventures, etc. to facilitate their participation. Interested parties are encouraged to visit the DOD Guidebook on Small Business Teaming at: https://www.dau.edu/tools/dod-osbp-acquisition-guidebook.

As used in the Guidebook and for this requirement, the term "teaming arrangement" is a broad term that encompasses traditional prime/subcontractor relationships as well as other arrangements such as joint ventures and partnerships.

- Contemplated NAICS/Small Business Standard: The GSA OASIS+ task order would be awarded under the Management and Advisory Domain under NAICS code 541990, size standard $19.5 million.

- Contract Type: A Cost-Plus Fixed Fee contract is planned for this acquisition.

- Estimated Request for Proposals Issue Date: Early 2025. The contract is planned to be awarded in early 2026 and we anticipate 120 days for the transition period.

- Period of performance: This contract is tentatively planned to have a one-year base period and four additional options of one year each.

- Organizational Conflict of Interest: Organizational conflict of interest (OCI) issues are of great importance to RD. Due to the nature of this requirement, i.e. PM A&AS support, the successful offeror will have unique access to information that could potentially provide an unfair competitive advantage for future contracts as well as place the awardee in situations where its ability to render impartial advice to the Government could be impaired due to other interests of the awardee. As a result performers who provide A&AS services to RD are prohibited from performing any other work for RD to avoid an inherent conflict of interest.

C. Instructions

a) Interested sources are encouraged to provide feedback to the above recommended strategy through a response to this RFI. Limit responses to no more than 10 pages, in 12 point font, not including cover page, cover letter, table of contents, the completed Attachment 2 – PM A&AS RFI Questionnaire, nor Letters of Credit (LOC)/commitment letters, describing the source’s feedback, suggestions, and ideas on how to increase competition, innovation, and Small Business participation using said strategy, as well as their demonstrated capability, https://www.dau.edu/tools/dod-osbp-acquisition-guidebook

PROGRAM MANAGEMENT SUPPORT (PMS)

capacity, and financial viability to perform the requirements identified in Attachment 1 – RD

PMS A&AS PWS (DRAFT).

1) "Capability" means the respondent's demonstrated knowledge, experience and ability to successfully perform, at time of contract award, the requirements of the RD PMS A&AS contract. Capability is demonstrated through the respondent having an existing and regular line of business or teaming partners in all of the contract’s scope, actual current or recent experience performing similar services, and employing managers with relevant subject matter and management expertise who are able to plan, execute and manage work activities across the full range of the contract scope.

2) “Capacity” means the respondent is fully prepared to successfully perform the magnitude/level of effort required by this contract. To demonstrate capacity, respondents must show that they can and have successfully performed the requirements of all or most of the scope areas. Respondents should show the number of available employees with relevant qualifications that the respondent currently employs, and the in-house resources they possess to recruit and hire subject matter experts quickly. Vague and generalized statements such as "we will hire highly qualified personnel as needed” would not demonstrate that the respondent has the necessary capacity.

3) “Financial Viability” means the respondent has the necessary financial ability to perform this acquisition. For example, the respondent can demonstrate credit worthiness by providing its recent annual revenue/sales figures, descriptions of available lines of credit to include LOCs or commitment letters, etc. This information will be protected by the Government as “Source Selection Sensitive” and proprietary, however respondents shall also ensure this information is appropriately marked as proprietary. Respondents are encouraged to provide lines of credit letters.

b) Concerns interested in responding to this RFI shall also complete Attachment 2 – RD PMS A&AS Questionnaire and submit this along with their response. The Government reserves the right to not consider the content of incomplete or late Questionnaires.

Any proprietary concepts or information should be clearly identified as such. For all RFI responses, an additional, nonproprietary cover page is also requested identifying your company name, company socioeconomic status, CAGE code, technical point of contact, and contact information. Reviews and input on technical aspects of the responses are supported by DTRA government employees who are bound by appropriate non-disclosure requirements.

Only electronic submissions will be reviewed. Electronic submissions should use the following subject heading: RFI HDTRA1-25-RFI-0045. Responses must only contain UNCLASSIFIED information and be marked “UNCLASSIFIED” on all pages in both the header and footer. No classified information or classified concepts shall be included in your response. Responses to this RFI shall be UNCLASSIFIED and sent to the following email addresses: julliette.n.hernandezsantamaria.civ@mail.mil and mailto:julliette.n.hernandezsantamaria.civ@mail.mil

PROGRAM MANAGEMENT SUPPORT (PMS)

pinkesh.m.patel.civ@mail.mil. Responses to this RFI will not be returned and shall become property of DTRA. Submit all responses submitted NLT 1700 EST local Ft. Belvoir time, January 17, 2025.

D. Online Resource Links

Additional information about the DTRA and the RD directorate can be found at the following website links; additionally, a link is provided to the Defense Contract Audit Agency (DCAA) Manual for Contractors relating to contractor accounting systems requirements for cost reimbursement type contracts:

DTRA: http://www.dtra.mil/

DTRA Strategic Intent https://www.dtra.mil/About/Director-Strategic-Intent/

DTRA Research and Development Directorate https://www.dtra.mil/About/Mission/Research-and-Development/

DTRA Office of Small Business Programs (OSBP): https://www.dtra.mil/Business/Office-of-Small-Business/

DCAA Pamphlet 7641.90: https://www.dcaa.mil/Guidance/Audit-Process-Overview/

RFI ATTACHMENTS:

- Attachment 1 – RD PMS A&AS PWS (DRAFT)

- Attachment 2 – PMS A&AS RFI Questionnaire mailto:pinkesh.m.patel.civ@mail.mil http://www.dtra.mil/ https://www.dtra.mil/About/Director-Strategic-Intent/ https://www.dtra.mil/About/Mission/Research-and-Development/ https://www.dtra.mil/Business/Office-of-Small-Business/ https://www.dcaa.mil/Guidance/Audit-Process-Overview/