PLYMOVENT SOW 27SEP2024.pdf

Scope of Work & Specifications

PLYMOVENT EXHAUST REMOVAL SYSTEM

INSPECTION, TESTING, MAINTENANCE and REPAIR

AGREEMENT

Located at U.S. Coast Guard Base

Elizabeth City, N.C.

September 2024

Commanding Officer United States Coast Guard

Base Elizabeth City Facilities Engineering Department

Elizabeth City, NC 27909

Nathanial S. Stephens, Fire Chief Facilities Engineering Department

Inspection, Testing, Maintenance and Repair of Plymovent Exhaust Removal System

SCOPE:

This performance specification is to provide all supervision, labor, equipment and materials to perform the following work associated with the inspection, testing, maintenance, repair and service of currently installed exhaust removal equipment. The contractor shall provide all the necessary labor, materials, and equipment to perform inspection, testing, and maintenance for the Plymovent vehicle exhaust system consisting of seven (7) drops, four times a year (October, January, April and July), including all components of the exhaust removal system with the exception of the air compressor. This shall include providing preventive and routine maintenance service to all USCG Base Elizabeth City owned and operated Plymovent system equipment. All equipment is to be maintained in accordance with the manufacturers recommended routine maintenance procedures and the provisions of this specification.

1. INTENT:

Provide diagnostic inspection, testing, maintenance evaluation and repair services for all equipment requiring more than minor adjustment to achieve full normal operations. The Contractor shall respond to and diagnose the nature of any malfunctions or reported problems and make appropriate repairs.

2. GENERAL:

The Contractor shall act as or provide a Project Manager who shall conduct overall management coordination and be the central point of contact with the Contracting Officer’s Representative (COR) for performance of all work under this contract. The Project Manager and any person designated to act for him shall have full authority to take prompt action in matters pertaining to Contractor administration of this contract. The Contractor shall provide names, addresses and telephone numbers of the Project Manager and alternatives in writing to the Contracting Officer within 7 calendar days after date of award. Also, the Contractor shall provide written notice to the Contracting Officer 24 hours in advance of any change of Project Manager or alternate.

3. QUALIFICATIONS & CHARACTER OF WORK:

The Contractor shall furnish in writing to the Contracting Officer evidence of being an Authorized Plymovent Repair Agent. The Contractor shall also furnish in writing evidence of qualifications for each of his maintenance and service employees with bid submittal.

4. IDENTIFICATION OF EMPLOYEES:

Each Contractor employee shall wear a visible, identifying badge (supplied by the Contractor), on the outside of their clothing which shall include as a minimum, the person’s name, recent photograph, and name of the Contractor’s firm. The Contractor shall ensure that his personnel wear the badge in plain view at all times when performing work under this contract.

5. CONDUCT OF PERSONNEL:

The Contractor is responsible for the performance and conduct of his employees at all times while at Base Elizabeth City. The Contractor may be requested by the Contracting Officer to remove from the job site any employee for reasons of misconduct or security.

The removal of such a person shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the service in a timely manner.

6. QUALITY CONTROL (QC):

Quality Control is a Contractor responsibility. The Contractor shall establish and maintain efficient and effective QC to ensure conformance to contract requirements.

7. INSPECTION AND ACCEPTANCE:

The COR will accomplish inspection and acceptance of all work.

8. SCHEDULE OF WORK:

All work shall be as directed and coordinated with USCG Base Elizabeth City personnel.

Contractor must notify COR at least 10 business days in advance of any shutdown or testing of exhaust systems that could affect normal operations. The Contractor shall provide the required services between normal work hours of 0800 and 1630 Monday through Friday, except on Federal holidays. Work scheduled outside of normal work hours shall be approved by COR.

9. ROUTINE MAINTENANCE WORK:

Routine maintenance work will be conducted at Base Elizabeth City. If the Contractor is required to take any equipment to his shop for repairs, the Contractor shall notify the COR of the requirement. The COR will then initiate a DD-1149 to transfer of property to the Contractor until the item is returned to the Coast Guard.

10. DISCREPANCY RESPONSE:

The Contractor shall be notified of the failure of any equipment by the COR and shall respond to such notice within 72 hours. The Contractor shall repair the unit within 7 business days of the initial notification; the Contractor will notify the COR in writing of any delays and the anticipated length of the delay.

11. GOVERNMENT FACILITIES AND UTILITIES:

Electrical power and water are available on the site. The Contractor will be permitted to utilize these utilities in performing the work, provided that the existing systems are not overloaded. Telephone services will not be available for use by the Contractor.

12. MATERIALS AND LOCATIONS:

The Contractor shall not store any highly flammable materials in the work area. Special precautions shall be taken to ensure construction materials and debris does not enter the airfield, runways, or taxiways. Contractor is required to comply with local VOC laws and regulations. All subject Safety Data Sheets shall be available upon request.

13. EXISTING SITE CONDITIONS/SITE VISIT:

The Contractor is expected to satisfy themself as to the existing conditions and the work to be performed.

14. LIABILITY OF CONTRACTOR:

The Contractor will be responsible for any damages incurred upon government property while performing the duties required to perform this task.

15. SAFETY:

The Contractor is wholly responsible for work site safety. The Contractor shall implement a safety program that protects the lives and health of personnel in the construction area, prevents damage to property, and avoids work interruptions. To accomplish this end, the Contractor shall provide appropriate safety barricades, signs, signal lights, etc. as well as complying with the requirements of all Federal, State and Local safety laws, rules and regulations.

16. DELIVERABLES:

In addition to manufacturer prescribed maintenance, provide an annual inspection of all components:

• Verify proper functionality of the exhaust removal system. Inspect and report all deficiencies to the COR.

• Provide evaluation and diagnostic services. Contractor shall evaluate all reported system deficiencies and take corrective measures on any issue.

17. DEFICIENCY REPORT:

The Contractor shall submit a deficiency report detailing any deficiencies found during routine maintenance activities. The deficiency report shall be provided to the COR.

18. DIAGNOSTIC & EVALUATION REPORT:

For each of the diagnostic & evaluation site visits the contractor shall provide a detailed report citing the reported problems, the actions taken to diagnose the issues, the evaluation of conditions found, the recommended remedies, and repairs provided. The diagnostic and evaluation report shall be provided to the COR.

19. SUBMITTALS:

The following list of submittals required for approval defines the specific minimum requirements for this contract.

• Project Manager

• Work Experience

• Company Qualifications

• Technician Qualifications.

• List of similar government contracts & points of contact completed within past five (5) years

20. SITE RESTORATION AND CLEAN UP:

Upon completion of any work, the Contractor shall clean up the job site, returning it to a state of cleanliness equal to or exceeding that in which it was found. The Contractor shall properly dispose of any trash, extra materials, dirt, debris, or other litter that remains.

There will be no final acceptance of the contract until the appearance of the job site is approved by the COR.