Plumbing_Services.pdf

Mayor Chief Procurement Officer Buddy Dyer David Billingsley, CPSM, C.P.M.

INVITATION FOR BID (IFB)

IFB24-0590

PLUMBING SERVICES

The City of Orlando Procurement and Contracts Division has implemented an electronic bidding system to streamline solicitation responses.

CITY OF ORLANDO PROCUREMENT AND CONTRACTS SITE

https://www.orlando.gov/Our-Government/Departments-Offices/OBFS/Procurement

City of Orlando

INVITATION FOR BID (IFB)

PLUMBING SERVICES

TABLE OF CONTENTS

1. INTRODUCTION

2. GENERAL INFORMATION

3. SUBMITTALS

4. SCOPE OF WORK

5. STANDARD TERMS AND CONDITIONS

6. SPECIAL TERMS AND CONDITIONS

7. ELECTRONIC PRICING FORM(S) INSTRUCTIONS

8. VIRTUAL OPENING

9. VENDOR QUESTIONNAIRE

10. PRICING PROPOSAL

Plumbing Services

1. INTRODUCTION

1.1. Summary

The City of Orlando (Referred to as “City”) seeks to establish a service contract with a qualified company (Referred to as “Contractor”) to perform plumbing and related services at various City facilities on an as-needed basis.

1.2. Contact Information

Direct all questions and inquiries to the following:

Cindy Jordan, C.P.M.

Purchasing Agent III

400 South Orange Ave

Orlando, FL 32801

Email: cynthia.jordan@orlando.gov

Phone: (407) 246-2367

Department:

Facilities Management

1.3. Timeline

Issue Date September 27, 2024 mailto:cynthia.jordan@orlando.gov tel:(407)246-2367

Pre-Bid Conference (Non-

Mandatory)

October 7, 2024, 10:00am

JOIN THE VIRTUAL PRE-BID

CONFERENCE.

Microsoft Teams meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRh

NC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ

1%40thread.v2/0?context=%7b%22Tid%2

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22e07fe6eb-066d-4d58-bf29-

814dacdc86bc%22%7d

Dial in by phone

+1 321-247-7568,,903938050# United

States, Orlando

Find a local number

Phone conference ID: 903 938 050#

Join on a video conferencing device

Tenant key: cityoforlando@m.webex.com

Video ID: 114 767 185 3

Cut-off date for Questions by

Bidder

October 14, 2024, 5:00pm https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_Njk2YTdiNWUtNmRhNC00YWU4LTk1MTUtYTAxZDNiNjk2YTQ1%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d mailto:cityoforlando@m.webex.com

Bid Due Date and Time October 24, 2024, 2:00pm

JOIN THE VIRTUAL BID OPENING

Microsoft Teams meeting https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q

4MS00NTM2LThhODQtOTY5N2Y1M2Nm

NzAw%40thread.v2/0?context=%7b%22Ti d%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%

22e07fe6eb-066d-4d58-bf29-

814dacdc86bc%22%7d

Dial in by phone

+1 321-247-7568,,976816475# United

States, Orlando

Find a local number

Phone conference ID: 976 816 475#

Join on a video conferencing device

Tenant key: cityoforlando@m.webex.com

Video ID: 112 648 158 0 https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d https://teams.microsoft.com/l/meetup-join/19%3ameeting_MmEwYzg3MmItM2Q4MS00NTM2LThhODQtOTY5N2Y1M2NmNzAw%40thread.v2/0?context=%7b%22Tid%22%3a%227594da9b-294b-4acf-913b-d159ae921564%22%2c%22Oid%22%3a%22e07fe6eb-066d-4d58-bf29-814dacdc86bc%22%7d mailto:cityoforlando@m.webex.com

2. GENERAL INFORMATION

2.1. SOLICITATION INFORMATION

The City’s Procurement and Contracts Division is the official source to obtain information relating to City of Orlando procurements. It is incumbent on the Respondent to obtain current response/submittal and award information prior to and after the scheduled opening date of a solicitation. Information is updated as it becomes available. An award, or recommendation of award, may be made at any time after the scheduled opening date of a solicitation. You may obtain award and other solicitation information in a variety of ways, such as:

• Solicitation documents are available for download from the City's e-Procurement

Portal ("Portal"):

You may access solicitation information by visiting the City’s Portal by clicking on the following link: https://procurement.opengov.com/portal/orlando

• You may also contact the Procurement and Contracts Division at (407) 246-2291 or visit us during normal business hours, to obtain award information and other documents at:

City of Orlando

Procurement and Contracts Division

400 South Orange Avenue, Fourth Floor

Orlando, Florida 32801

Please remember, email notification is provided as a courtesy to our Respondents, but it is the Respondent's responsibility to check with the City of Orlando’s Portal at:

https://procurement.opengov.com/portal/orlando for current solicitations and other procurement information.

We appreciate your interest in doing business with the City of Orlando.

2.2. CONTRACT TERM

It is the intent of the City to award a Contract for a three (3) year term to begin upon approval and execution by the City. The Contract may, by mutual assent of the parties, be renewed for two (2) additional twelve (12) month periods or portions thereof, up to a cumulative total of sixty (60) months.

2.3. SCHEDULE

The Timeline Section of this solicitation contains the scheduled calendar of events with important dates and times for this Solicitation. Dates and times are subject to change by the City’s Chief Procurement Officer (CPO) or designee, at their sole discretion. If the

Procurement and Contracts Division determines that it is necessary to change these https://procurement.opengov.com/portal/orlando https://procurement.opengov.com/portal/orlando dates or times prior to the Solicitation Due Date, the change will be announced via an addendum.

2.4. PRE-SOLICITATION CONFERENCE

The purpose of a Pre-Solicitation Conference is to review and discuss the solicitation (and any addenda) as published. A representative from the Procurement and Contracts

Division and a technical representative from the using department will be present to discuss the solicitation.

3. SUBMITTALS

Respondents are solely responsible for ensuring that their submittals are complete, uploaded and submitted in the e-procurement Portal by the Due Date and time. The City shall not be responsible for any submission delays or failures caused by any occurrence. Respondents are expected to examine this solicitation, specifications, associated drawings, if any, and all instructions. Failure to do so will be at the

Respondent's risk.

Each Respondent shall furnish the information required on each response/submittal form and each accompanying sheet thereof on which an entry is made.

The following items must be completed and uploaded as part of your electronic submittal and are contained in the Vendor Questionnaire Section. Failure to complete and return required forms may result in your bid being deemed non-responsive and not considered for award.

A. Pricing - All prices shall be entered online through the City's e-Procurement portal.

B. Attachment A - References. This form must be downloaded, completed, and uploaded as a part of the submittal.

C. Attachment B -Respondent's Certification Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

D. Attachment C - Contract and Acceptance Form. This form must be downloaded, completed, signed, notarized, and uploaded as a part of the submittal.

E. Attachment D - Conflict of Interest Disclosure Form. This form must be downloaded, completed, signed, and uploaded as a part of the submittal.

F. Attachment E - Confidential and/or Proprietary Information Exemption Form.

This form must be downloaded, completed, signed, scanned, and uploaded as a part of the submittal.

G. Attachment F - Minority/Women-Owned Business Enterprise Participation Form.

This form must be downloaded, completed, and uploaded as a part of the submittal.

H. Attachment G - Veteran Business Enterprise Participation Form. This form must be downloaded, completed, and uploaded as a part of the submittal.

I. Copy of Respondent's current W-9 is to be signed and uploaded as a part of the submittal.

J. Bid Security, if applicable.

K. Proof of insurance - If applicable, please refer to Section 5 – Insurance

Requirements

Respondents shall register on the City’s e-Procurement Portal. Once registered, Respondents may view and click "Follow" to be a Prospective Respondent for this solicitation and will appear on the Follower’s list. Respondents that fail to Follow this project will not receive automated Addenda notifications, nor will they be able to submit a response in the Portal, and therefore will be unable to participate, nor be considered for this solicitation. Respondents must click “Draft Response” to properly begin and submit a response in the Portal.

The City will accept responses to this solicitation electronically via the e-Procurement

Portal until 2:00 PM on Thursday, October 24, 2024. Responses received after the scheduled due date and time for submission will not be accepted. Responses submitted in any other format other than via the City's e-Procurement Portal, including but not limited to, hard copy (mailed or hand delivered), facsimile, or emailed submittals, will not be accepted, nor considered. The scheduled due date and time for submission will be scrupulously observed.

Neither the City, nor the Software Administrator will be held responsible for untimely submissions due to personal or company internet or hardware limitations, settings or restrictions, internet speed, power outage, network connection, use of a malfunctioning electronic device, or the like. Respondents shall be solely responsible for ensuring the capability of their computer system while responding to this solicitation, and for the stability of their internet service. Uploading large documents may take significant time depending on the size of the file(s) and the Internet connection speed that the

Respondent is using to submit a response. Failure of the Respondent to successfully submit an electronic response before the deadline indicated herein shall be at the

Respondent’s sole risk, and no relief will be given for late and/or improperly submitted response. Once file(s) have been uploaded and the Submission Status shows as

“Submitted” the submission is complete. At that point, the Respondent will also receive an email confirmation from the Portal.

Respondents may withdraw their submittal electronically via the Portal at any time prior to the scheduled due date and time for submission.

4. SCOPE OF WORK

4.1. INTRODUCTION

The City of Orlando (Referred to as “City”) seeks to establish a service contract with a qualified company (Referred to as “Contractor”) to perform plumbing and related services at various City facilities on an as-needed basis.

The Contractor shall also have the capability to service multiple locations, as well as handle emergency repair requests.

4.2. QUALIFICATIONS

The Bidder shall meet the following Minimum Requirements as outlined below. Include the requested documents with bid submittal.

A. The Bidder shall be actively in business and have performed plumbing services for a minimum of three (3) years. Include verifiable references on Attachment A.

B. The Bidder shall be licensed and certified by the State of Florida Department of

Business and Professional Regulation as a Plumbing Contractor. Upload a copy of your

Business License with bid submittal.

C. The Bidder shall provide a Business Tax Receipt. Upload a copy of your Business

Tax Receipt with bid submittal.

D. The Bidder shall either own or lease some very specific, specialized equipment that may be required on short notice, in a variety of plumbing Work. Refer to Section 4.3.G.1 for types of equipment. Complete Attachment H (Equipment List) and upload with bid submittal.

E. The Bidder shall have qualified and trained personnel for providing plumbing services.

Provide a list of key personnel and their years of experience on Attachment I

(Personnel List) and upload with bid submittal.

4.3. SERVICE REQUIREMENTS

The Contractor shall furnish all labor, equipment, materials, tools, supplies, and incidentals necessary to perform the following Work. The City’s Representative will notify the Contractor when and what services are required by means of a Work Order.

Work is typically scheduled during normal business hours, unless otherwise instructed by the City’s Representative. Normal business hours are defined as 7:30 a.m. to 4:00 p.m.

local time, City of Orlando, Monday through Friday, excluding City recognized holidays*.

All Work shall be approved and coordinated by the City’s Representative, prior to commencement of Work. The Contractor's time shall start on the job site. Any travel time expenses shall be borne by the Contractor and shall not be reimbursed by the City.

* City recognized Holidays are: New Year’s Day, Martin Luther King Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, and Christmas Day.

No Work shall be done on weekends, nights, or on City holidays unless specifically authorized in writing by a Work Order issued by the City’s Representative. Overtime Work is not allowed unless approved in writing by a Work Order issued by the City’s

Representative. Only Emergency Repairs that necessitate action outside normal business hours can be verbally authorized by the City’s Representative and will be followed up within forty-eight (48) hours with a written Work Order.

A. Existing Buildings

1. General maintenance and repair of existing domestic and sewer piping systems.

2. Locate and repair of leaks found within concrete walls, frame walls or floor slabs. This may include replacement of material that was removed during this process.

3. Provide and install plumbing specialties, plumbing fixtures, and plumbing equipment to repair or replace existing installations. Plumbing specialties is defined as slip lining, acoustic leak detection, etc.

4. Replacement of fixtures, partitions, ceramic tile Work and other equipment in restrooms that have been vandalized or otherwise in need of repair.

5. Pump out grease, grease traps, and dispose of grease - not to exceed two hundred

(200) gallons.

6. Install commercial grease traps and storm drain systems.

B. New Work or Rehabilitation of Existing Buildings

1. Provision and installation of all piping systems, plumbing specialties, plumbing fixtures, and plumbing equipment to complete the new Work or rehabilitation project.

2. May involve complete revision of the plumbing system in a building that is being rehabilitated for a new use.

3. May involve installation of the plumbing system for a new building, which will include water, sanitary plumbing, and installation of all required equipment to complete the project for final inspection and issue of a certificate of occupancy.

4. Approximately Sixty (60) percent of the Work Orders issued are for rehabilitation Work.

C. Coordination of Work

1. The Contractor shall visit the job site with the City’s Representative to assess the extent of the requirement and mutually agree to the types and quantities of items required for the Work. The Contractor shall submit a quote to the City’s Representative in the following manner:

a. Description of Work to include its specified location.

b. Detailed pricing of each requirement including labor and materials.

2. The Contractor shall coordinate with the City’s Representative for the layouts of the plumbing units, conduits, fixtures, support hardware, and other material prior to fabrication and repair Work. Layout shall provide for: operating and maintenance clearances required by equipment manufacturers and maintenance personnel, clearances and access required by codes, and accessibility for future system expansion.

D. Work Orders

1. Ordering

a. Any supplies and/or services to be furnished under this Contract in excess of One

Thousand Dollars ($1,000.00) shall not be performed without a written Work Order signed by the City's Representative.

b. Each Work Order will set forth the Work to be accomplished, including but not limited to, Scope of Work, location, time to complete said project, materials, and number of personnel with specifications and drawings to follow.

c. All Work Orders are subject to the terms and conditions of the Contract. In the event of a conflict between a Work Order and the Contract, the Contract shall have precedence.

2. Issuance and Approval Process

a. The City’s Representative will notify the Contractor when services are required by a Work Order. The Contractor shall commence the Work on the date agreed to after receipt of an approved Work Order and will complete the Work as specified in the Work Order. The Contractor is expected to have the knowledge and expertise in the field of plumbing to ascertain the actual Work that will be required.

b. After receiving notification of the Work required from the City’s Representative, the Contractor shall have one (1) week or as otherwise instructed in which to respond. During this period, the Contractor shall inspect the job site and assess what materials and equipment will be needed for the requested Work. The

Contractor will provide a written estimate to the City’s Representative for approval.

Written estimates must be in accordance with the specifications outlined in this

Contract. If the Contractor fails to respond in one (1) week or as otherwise instructed, the Work may be awarded to another Contractor.

c. After receiving a written estimate, the City’s Representative shall verify the information recommended by the Contractor and if necessary, point out any discrepancies that shall be corrected by the Contractor. The City’s Representative will evaluate if the Scope of Work has been clearly and accurately understood, the hours have been accurately applied, the Work has been properly estimated with supporting data presented and that material and equipment estimates are reasonable and properly documented.

d. Once the Contractor receives the written approval of the Work Order from the

City’s Representative, the Work can begin. No Work shall be performed without the approval from the City’s Representative, except for Emergency Work which is further explained in Section 4.3. Once the Contractor receives the written approval of the Work, the Contractor shall have two (2) normal business days to complete the repairs. If the Contractor does not meet this deadline, then the City reserves the right to have another Contractor perform the Work.

e. If in the Contractor’s judgment, additional time allowance will become necessary, then the Contractor shall notify the City’s Representative of the date the Work can be completed and reasons why the original deadline could not be met.

f. If, during the course of the Work, the Contractor encounters unforeseen conditions which impact the Work, and which could not initially be evaluated, the Contractor shall not proceed without written authorization from the City’s Representative.

3. Completion

Upon completion of the Work, the Contractor shall run a test operation of the unit and make sure it is running properly.

After the Work in a Work Order has been completed, the City’s Representative will perform an inspection of the Work to see if the requested Work was done properly and in accordance with the specifications of the Contract.

All Invoices shall include the following information:

a. Actual hours used to perform the Work (by category of personnel);

b. Date and time the Work was initiated and completed;

c. Contractor's certification that the Work has been completed;

d. A detailed breakdown of the materials used to complete the Work;

e. Mark-Up (Material) and Labor rates;

f. Name of the Contractor’s personnel who completed the Work;

g. City Facility Name and address;

h. Project Work Order number and the name of the City’s Representative whom requested the Work;

i. Contract Number IFB24-0590;

j. Any other information as to the Work performed and observations made.

E. Emergency Work

Emergency Work is defined as any emergency repairs that necessitate action outside normal business hours.

1. The Contractor shall respond to emergency service calls from the City’s Representative within one (1) hour on a twenty-four (24) hour-a-day basis. Failure to respond to after hour emergency calls within one (1) hour will be noted by the City’s Representative and the Contractor will be notified in writing of these deficiencies.

2. Emergency repairs will be verbally authorized by the City’s Representative before any services are performed and then will be followed up within forty-eight (48) hours with a written Work Order.

3. Within forty-eight (48) hours after emergency repair(s) have been completed, the

Contractor will provide the City’s Representative with all cost data required to perform the

Work. Failure of the Contractor to do so shall result in non-payment for services rendered.

F. Materials and Parts

1. The Contractor shall have and maintain an inventory of parts; such as piping, plumbing specialties and plumbing equipment, to provide for timely completion of Work Order(s).

The Contractor will notify the City’s Representative of those items that the Contractor does not have in inventory and will need to be ordered. This information given to the City’s

Representative should include the following: location of the purchase, supplier’s name, delivery date and the installation date.

2. The Contractor’s service vehicles must be fully stocked with basic materials and standard parts so that response to normal repair calls can be accomplished without returning to the shop.

3. Parts and materials used by the Contractor shall be new, unless otherwise specified and approved by the City’s Representative and they must meet or exceed the applicable manufacturers’ specifications and standards.

4. All materials and tools furnished by the Contractor shall be in proper working order and not cause damage to City property.

G. Equipment

1. General

The Contractor shall own or lease specialized equipment to be capable of completing the Work Order(s) in a timely manner. The equipment shall include, but not be limited to, the following:

a. Mechanical drain cleaning machine up to two hundred feet (200’) in length with the proper cutting adaptors. The Contractor shall be able to clean and un-clog sewer lines up to six inches (6”) in diameter.

b. Jackhammers and air compressors.

c. Portable self-powered lighting equipment.

d. Portable sewer camera with not less than one hundred fifty feet (150’) of cable and be able to supply the City’s Representative a compact disc containing the video of sewer lines, as necessary.

2. Maintenance

a. All electric powered equipment, machines and portable tools will conform to all current federal, state, local and Occupational Safety and Health Administration

(OSHA) rules and regulations. Further, such equipment will be kept in optimum operating condition at all times and will be made available to the City for inspection as part of its diligence process.

b. The City provides the electricity for powering up the equipment.

c. All equipment used in the performance of these services shall be properly maintained and shall be subject to inspection by the City upon demand. Any equipment deemed faulty, inoperable, unsafe, or improper for its intended purpose shall be promptly removed from the City’s premises.

d. When damage occurs to Contractor’s equipment that might impair its safe operation, the equipment will NOT be used on the premises until properly repaired.

Such equipment must be labeled with warning signs stating that the equipment is damaged and will not be used, and the equipment will be removed from the premises until properly repaired or replaced.

3. Maintenance Manual and Operating Instructions

a. Prior to any Work being performed, the Contractor shall abide by the manufacturer’s maintenance and operating instructions of use.

b. Upon completion of the Work, the Contractor shall run a test operation of the unit and make sure it is running properly.

H. Pricing

1. Bid Items 1 through 4 - These are for hourly labor rates which shall include full compensation for labor, materials, tools, travel, tolls, disposal fees and any other associated costs to the Contractor. The rate is straight time for all labor, except as otherwise noted. Provide rates on the Bid Pricing Table.

2. Bid Items 5 through 7 - These are for costs for materials, equipment, and rental costs furnished by the Contractor with prior approval by the City’s Representative before use.

The Contractor shall provide a Cost-Plus Percentage. The Contractor shall provide evidence of actual costs incurred and attach to the corresponding invoice(s). Provide

Percentage amount on the Bid Pricing Table.

I. Contractor’s Responsibilities

1. The personnel who perform these services shall be under the sole responsibility of the

Contractor and shall be full-time employees. No temporary or seasonal personnel should be used under this Contract. The Contractor’s personnel shall be skilled and knowledgeable in the field of plumbing. The Contractor shall employ the same crew to each Work assignment as they are familiar with the site and working conditions. The City’s

Representative shall be notified of any changes in replacement personnel.

2. The Contractor is responsible for moving and transferring their crew to accommodate multiple Work assignments or in the event of project changes.

3. The Contractor’s personnel assigned to the City facilities shall be neat in their personal appearance and conduct themselves in a professional manner. Any Contractor personnel that is deemed by the City to be incompetent in the performance of Work under the

Contract, discourteous, or otherwise objectionable may be removed from the assigned

Work.

4. The Contractor shall furnish their personnel with appropriate uniforms (with an identification tag on their person with the Company’s name and logo with employee name) while working on City property. The cost of the uniforms will be the responsibility of the

Contractor.

5. The Contractor’s personnel shall have passed all necessary background checks to work on/around all City facilities, including but not limited to: Fire Stations, Police Stations, and Recreational Facilities.

6. The Contractor’s personnel shall not eat or smoke on property. The Contractor shall not bring any individuals with them on premises not employed by the Contractor.

7. The Contractor shall provide a contact list of personnel with email addresses, cellular phones, pagers, or other communication type devices to communicate with the City’s

Representative.

8. The Contractor shall designate a single point of contact with whom the City’s

Representative may consult regarding Work assignments, status updates, completion of those assignments, and other related matters.

9. The Contractor shall report to the City’s Representative of any hazardous conditions or items in need of repair noted during the performance of the Work and shall thereupon notify the City’s Representative of such conditions.

10. The Contractor shall, in addition to all other guarantees, be responsible for faulty labor or workmanship and shall promptly correct improper Work within fifteen (15) days from notification, without cost to the City, within a reasonable period after receipt of notification of such faulty labor or workmanship. Payments in full or otherwise do not constitute a waiver of this guarantee. The guarantee period shall be effective for one (1) year after acceptance of the Work by the City.

4.4. TECHNICAL REQUIREMENTS

A. The Work performed under this Contract shall consist of all labor, supervision, materials, supplies, tools, tolls, and disposal fees.

B. The Contractor shall be responsible for all required permits and inspections for services required under this Contract.

C. The Contractor shall ensure that technicians are experienced, EPA certified, and licensed to perform the task which they are assigned. Refer to EPA (Environmental

Protection Agency) Section 608. https://www.epa.gov/section608/section-608-technician-certification-0. The Contractor shall assume all responsibility for the actions of its employees including, but not limited to, the violation of building codes, federal, state, and local ordinances.

D. When completing repairs, the Contractor shall make every effort to keep downtime to operations at a minimum.

E. The Contractor shall provide services for the repair and installation of plumbing parts and their components.

F. The Contractor shall perform installation and repair to plumbing related piping as requested by the City’s Representative.

G. Corrective or repair Work shall be carried to completion, including operational checks and cleanup of the Work site at no additional cost to the City.

H. The Contractor shall be responsible for lifting and placement of material required.

4.5. OTHER REQUIREMENTS

A. Time is of the Essence

1. The Contractor acknowledges that time is of the essence to complete the Work as specified in every approved Work Order. The Contractor agrees that all Work shall be performed regularly, diligently, and uninterrupted at such a rate of progress as will ensure full completion thereof within the time specified in every Work Order. The Contractor will have the appropriate number of personnel available for the length of the project as specified by the City’s Representative.

https://www.epa.gov/section608/section-608-technician-certification-0 https://www.epa.gov/section608/section-608-technician-certification-0

2. The Contractor shall provide the City’s Representative a personnel list along with a twenty-four (24) hour emergency communication device (such as cell phone, pager, or other communication type device) for all assigned personnel to each Work assignment.

The Contractor shall provide a communication device to their personnel to allow for communication with the City’s Representative, at no expense to the City.

B. Regulatory Requirements

1. The Contractor shall conform to all Federal, State and City regulations during the performance of the Contract. Any fines levied due to inadequacies or failure to comply with all requirements shall be the sole responsibility of the Contractor. Any person found not in conformance with any laws, statutes, rules or regulations will not be allowed on the job site. Continued violations by a Contractor shall constitute cause for immediate termination of the Contract.

2. The Contractor shall obtain all permits, licenses, and certificates, or any such approvals of plans or specifications as may be required by federal, state and local laws, ordinances, rules, and regulations, for the proper execution and completion of the Work specified herein.

C. Applicable Codes and Standards

All Work must be performed in accordance with the most current approved and accepted standards of the: (1) industry, (2) equipment manufacturers, (3) applicable Federal, County, State and local standards and codes, and (4) applicable building and safety codes to include, but not be limited to, the following:

• Air Duct Council (ADC)

• Air Moving and Conditioning Association (AMCA)

• American Society for Testing and Materials (ANSI)

• American Society of Heating, Refrigerating and Air Conditioning Engineers

(ASHRAE)

• Building Officials and Code Administrators (BOCA)

• Environmental Protection Agency (EPA) Section 608

• Florida Building Code (FBC), Latest Edition

• Florida Mechanical Code, Latest Edition

• International Code Council (ICC)

• Life Safety Code, NFPA 101

• National Electrical Manufacturers Association (NEMA)

• National Electrical Code (NEC), NFPA 70

• National Fire Protection Association (NFPA)

• National Institute for Occupational Safety and Health (NIOSH)

• North American Industry Classification System (NAICS), Code 238220

• Occupational Safety and Health Administration (OSHA)

• Southern Building Code Congress International (SBCCI)

• Standard Building Code (SBC)

• Uniform Building Code (UBC)

D. Weather Conditions

Should inclement weather interfere with scheduled Work, the Contractor shall reschedule

Work in an expeditious manner beginning at that point where Work was interrupted, with the coordination of the City’s Representative.

E. Suspension of Work

The City’s Representative shall have the authority to suspend the Work, wholly or in part, for such period or periods as may be deemed necessary due to conditions that are considered unfavorable for the prosecution of the Work, or for such time as is necessary due to the failure on the part of the Contractor to comply with any or all provisions of the

Contract. Such suspension shall be ordered in writing, giving in detail the reasons for the suspension.

F. Provisions for Convenience of Public

The Contractor shall schedule operations to minimize any inconvenience to the public, City or State.

G. Re-Work

Services that are not performed to City’s satisfaction, or to the required specifications, shall be performed or re-performed. The City’s Representative will notify the Contractor when they would require the job to be re-Worked. Re-Work requests shall be accomplished by the Contractor at no additional cost to the City. The Contractor shall notify the City’s Representative when re-Work requirements have been completed.

H. Non-interference with Government Business

1. The City’s Representative, under whose direction the Work shall be performed, will be consulted as to the status of the Work so he/she can ensure that this Work does not interfere with other City business.

2. The Work shall be carried on in such a manner that there will be no interruption or interference with the proper execution of City business. Verbal interaction between

Contractor’s personnel and building occupants shall be kept to a minimum.

3. All persons employed by the Contractor, while at Work at a City building, shall comply with all building regulations.

4. The Contractor agrees to alter its Work methods, schedules, and procedures if City’s

Representative determines that they are detrimental to City operations.

I. Cooperation with Other Contractors

The City continually establishes service Contracts for its facilities, and at scheduled times lets various project Contracts for necessary building repairs or improvements. If required by the City’s Representative, all Contractor shall fully cooperate with any other

Contractors and the City’s employees in fitting the Work schedules to such other Work as may be directed by the City’s Representative. The Contractor shall not commit or permit any act by their employees that will interfere with the performance of Work by another

Contractor.

J. Use of Premises

1. During the progress of the Work specified herein, the Contractor shall keep the premises free from accumulations of waste materials, and other debris resulting from the

Work. At the completion of the Work day, the Contractor shall remove all waste materials and debris from, and about the premises as well as all tools, and surplus materials, and leave the site clean and ready for occupancy by the City. The Contractor shall not empty their waste materials in the City’s trash cans or dumpsters. Any disposal fees imposed by the Contractor shall be the responsibility of the Contractor.

2. Damage to Buildings: The Contractor shall preserve from damage all property associated in any way with the Work. This applies to public and private property and/or utilities. Any damage caused by the Contractor or any of its employees occurring shall be immediately reported to the City’s Representative. Damages incurred by services provided by the Contractor shall be repaired by the Contractor promptly at no additional cost to the City.

3. Overloading of Buildings: The Contractor shall promptly remove all materials that may overload any part of the building.

4. Tool marks will not be permitted on any exposed materials, fittings, or piping.

K. Safety and Protection

1. The Contractor shall close off area(s) with safety cones or barricades and post signs indicating that the area is closed to pedestrian traffic when working over entrances, traveled walkways or any area where people might cross. The signs should indicate that crews are working. The Contractor shall provide safety cones, barricades, signs, and other related items at no additional cost to the City.

2. All existing structures, utilities, services, roads, trees, shrubbery, etc., shall always be protected against damage or interrupted service by the Contractor during the term of specific Work Orders, and the Contractor shall be held responsible for any damage to property caused by reason of his operations on the property.

3. If the Work Order should require an outage of utilities, the Contractor must request authorization from the City’s Representative at least ten (10) business days in advance.

The request shall state the anticipated duration of such outage. In the event of an emergency, when prior written approval is not practical or possible, prior verbal approval must be obtained from the City’s Representative before any shutdown of service is attempted.

4. The Contractor shall not make any alterations to the buildings without prior written approval by the City’s Representative. Inspection and acceptance of services performed shall be made by the City’s Representative. If at any time, the City deems the Work unsatisfactory, immediate action shall be taken by the Contractor to correct the Work to the satisfaction of the City’s Representative.

5. The Contractor shall notify the City’s Representative immediately upon notice of any pre-existing damage to any part of the exterior building envelope.

6. The Contractor shall provide and require the wearing of protective clothing, masks, footwear, eye protection and other required safety items during any operation, as required or directed by applicable laws, regulations,. or ordinances, and/or direction of manufacturers of material or equipment.

7. The Contractor shall be solely and completely responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work.. The

Contractor shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury, or loss to all employees on the job site and other persons including, but not limited to, the public who may be affected thereby.

8. Prior to performing service or maintenance on any equipment where the unexpected energizing, startup, or release of stored energy could occur and cause injury, the equipment shall be isolated and rendered inoperative, using a lockout device, whenever the equipment is capable of being locked-out.

9. The Contractor shall provide and ensure the wearing of necessary protective clothing, masks, eye, hearing protection as required by any applicable laws, regulations, ordinances, and/or manufacturer’s instructions.

5. STANDARD TERMS AND CONDITIONS

5.1. COMMUNICATIONS; QUESTIONS REGARDING SPECIFICATIONS OR

SUBMITTAL PROCESS

A. All communication and contact regarding this solicitation shall be directed to the

Purchasing Agent referenced on the cover page of this solicitation.

B. To protect the integrity of the solicitation process and ensure fair consideration of all respondents, a prohibited communication period is hereby established commencing as of the time of the issuance of this solicitation and terminating upon execution of a contract (or, if the solicitation is cancelled, upon cancellation of the solicitation).

1. Except for communication with the City’s designated point of contact set forth in this solicitation or as otherwise authorized by the City’s Chief Procurement

Officer, during the prohibited communication period, the City prohibits communication regarding the solicitation by a Respondent or potential

Respondent (or on a Respondent or potential Respondent's behalf) to or with any officer, elected official (including the Mayor and City Council), department, division, office, or employee of the City, or any other person or entity providing advice to the City related to this solicitation.

2. During the prohibited communication period, all contacts and communications regarding the solicitation by a Respondent, or potential Respondent, including their agents, representatives and others on their behalf, shall be directed to the City’s Procurement and Contract Services Division in the manner provided below in this solicitation, unless otherwise authorized by the City’s

Chief Procurement Officer.

3. Prohibited contact or communications during the prohibited communication period may result in disqualification from the solicitation process, rejection of the solicitation, or termination of any resulting contract as determined by the

Chief Procurement Officer. In addition, prohibited contact or communications may also be grounds for suspension and debarment of a Respondent or potential Respondent under the City’s Procurement Code.

C. Any questions by a Respondent relative to the interpretation of specifications or the submittal process shall be addressed in writing as indicated below. In order to be answered prior to the submittal deadline, questions must be received by the

Procurement and Contracts Division ten (10) days prior to the date set for the receipt of submittals. Any interpretation made to prospective Respondent with respect to questions submitted prior to the cut-off date for questions to be answered prior to the submittal deadline will be expressed in the form of an

Addendum to the specifications which, if issued, will be conveyed to all prospective Respondents no later than five (5) days before the date set for receipt of submittals. Oral answers and written answers not answered in an

Addendum issued by the Procurements and Contracts Division will not be binding.

D. Openings shall be public, on the date and at the time specified on the

Solicitation, with the total submittal amount being read aloud. It is the

Respondents responsibility to assure that their submittal has been entered online no later than the due date and time of the opening. The Respondent's name and verification of bond submittal, if applicable, will be publicly announced aloud at the opening.

5.2. RESPONDENT QUALIFICATION

Submittals will be considered from Respondents who have adequate personnel and equipment and who are so situated as to perform prompt service or provide required goods. The City reserves the right to request information or conduct an inspection of the

Respondent's facility and equipment prior to the award of the contract.

Submittals will be considered only from Respondents which are regularly engaged in the business as described in this solicitation; with a record of performance for a reasonable period of time, which have sufficient financial support, equipment, and organization to ensure that they can satisfactorily execute the service if awarded a contract under the terms and conditions herein stated.

The terms "equipment and organization" as used herein shall be construed to mean a fully equipped and well established company in line with the best business practice in the industry and as determined by the City.

5.3. ALTERATIONS/CHANGES TO PRICE FORM(S)

Respondent shall not change or otherwise alter the quantity or unit designations on the

Price Form(s). The unit price and total extensions must correspond to these designations.

Each line item will be extended as indicated (quantity x unit price). The unit price shall prevail.

5.4. ADDENDA

It is the Respondent's responsibility to contact the Procurement and Contracts Division prior to submitting a response to ascertain if any Addenda have been issued, to obtain all such Addenda, and return executed Addenda with the response, if applicable. All addenda information will be posted on the City's website

(https://procurement.opengov.com/portal/orlando). The failure of a Respondent to submit acknowledgment of any Addenda that affects the price(s), is considered a major irregularity and will be cause for rejection of the response.

5.5. UNBALANCED PRICING

As determined by the City's Chief Procurement Officer in the CPO’s discretion, the City may consider a solicitation response irregular and reject it if any of the prices are excessively unbalanced (either above or below the amount of a reasonable response) to the potential detriment of the City. The City further reserves the right to require backup documentation from the respondent if, in the Chief Procurement Officer's opinion, the prices are, or appear to be, excessively unbalanced.

5.6. WITHDRAWAL

After opening, no changes in prices or other provisions shall be permitted. Respondents may withdraw or correct a submittal prior to the stipulated date and time for the opening of the Solicitation.

5.7. SELECTION/REJECTION OF OPTIONS

The City of Orlando reserves the right to select/reject options which are submitted, based on price and other considerations as deemed to be in the best interests of the City.

5.8. IRREVOCABLE OFFER

The submission of a response shall constitute an irrevocable offer to the City by the

Respondent for a period of ninety (90) days from the date of opening to provide the goods and services set forth in this solicitation upon the terms, conditions, and provisions of this solicitation, at the pricing set forth in the submittal.

5.9. QUANTITIES

The quantities for the items listed in this solicitation are estimated annual quantities for evaluation purposes only and should not be construed as representing actual quantities to be purchased. Moreover, it is understood by all Respondents that the City is not obligated to purchase any minimum or maximum amount during the life of a contract resulting from this solicitation.

5.10. RESPONDENT'S CERTIFICATION FORM

Each Respondent shall complete the "Respondent's Certification Form” included with this

Solicitation. The form should be acknowledged before a Notary Public with notary seal affixed on the document. The failure of a Respondent to include this document with their submittal will be cause for rejection of the submittal.

5.11. SUBMITTALS

Submittals shall be submitted utilizing the form(s) provided herein. All submittals shall be properly executed with all blank spaces filled in. The signatures of all persons signing https://procurement.opengov.com/governments/portal/orlando shall be in longhand. Erasures, interlineations, or other corrections shall be authenticated by affixing in the margin immediately opposite the correction the initials of a person signing the submittal. If the unit price and the total amount provided by a Respondent for any item are not in agreement, the unit price alone shall be considered as representing the Respondent's intention, and the totals shall be corrected to conform thereto.

5.12. INSPECTION, ACCEPTANCE, AND TITLE

Inspection and acceptance will be at destination unless otherwise stipulated. Title and risk of loss or damage to all items shall be the responsibility of the Respondent.

5.13. EXCEPTIONS TO TERMS AND CONDITIONS

When completing your submittal, do not…