Plum Care Service Additional Terms and Conditions.pdf
PDF 50 KB Posted
- Attached to
- 263761 - Plum Care Annual Service - CEP
- Solicitation number
- SRC0000033196
- Issued by
- Autauga County, Alabama
About this file
This document outlines the Additional Terms and Conditions for a Plum Care Annual Service contract solicitation by the Alabama Department of Public Health. The contract will be established for an initial 12-month period with options to extend for up to four additional 12-month periods, contingent on mutual written agreement between the state and supplier and approval from the Chief Procurement Officer no later than 30 days prior to expiration of each period. The exact quantities of items required are unknown, and the state makes no guarantee of minimum purchases; orders will be placed by agencies as needed with complete shipping instructions provided at that time. Questions regarding the solicitation must be submitted through the Discussions tab prior to March 25, 2026, at 5:00 p.m. C.T., with responses posted on the public portal.
Award will be made on an "all or none" basis to the lowest responsible bidder meeting all specifications, with suppliers required to submit unit prices and supplier part numbers (or "N/A" if not applicable) through the supplier portal. The bid must be submitted on an F.O.B. destination basis with all freight charges included in the bid prices rather than as separate line items. Pricing shall remain firm throughout the initial contract term, though suppliers may request price adjustments upon renewal, subject to mutual written agreement between the supplier, agency, and Chief Procurement Officer. The awarded supplier must accept multiple forms of electronic payment, including state-issued credit cards, P-cards, and electronic fund transfers, at no additional cost to the state. Any assignment, subletting, or transfer of the contract requires written approval from the Chief Procurement Officer, and suppliers must provide any additionally requested information within five business days of receipt.
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Other files
| File | Type | Posted |
|---|---|---|
| Plum Care Annual Service Package Specifications.pdf | ||
| ITB Standard Boilerplate.pdf |
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Text version
Pricing Submission Instructions: Suppliers are required to enter a unit price and a supplier part number. If the part number is not applicable, you may enter “N/A” in this field.
On the supplier portal page, click the link titled “Alabama Buys Supplier Support” to access training Quick Reference Guides to assist in the electronic submission process.
Award: Award will be made "all or none" to the lowest responsible bidder meeting all specifications.
Contract Period: Establish a 12-month contract with an option to extend for a second, third, fourth, and fifth 12-month period with the same pricing, terms and conditions. The second, third, fourth, or fifth 12-month period, if agreed by both parties, would begin the day after the first, second, third, or fourth 12-month period expires. Any successive extension must have written approval of both the state and supplier no later than 30 days prior to expiration of the previous 12-month period.
Quantity: The exact quantity of each item is unknown. The Division of Procurement does not guarantee the State will buy any amount. Orders will be placed by agencies as needed and give complete shipping instructions.
Freight: Bid is F.O.B. destination. Any freight charge must be included in the bid prices. Do not include freight as separate line item.
Price Escalation at Renewal: Pricing shall remain firm for the initial contract term. Upon each contract renewal, the Supplier may request a price adjustment. Price increases must be mutually agreed upon in writing between the supplier, agency and the Chief Procurement Officer.
Electronic Payment: Suppliers awarded in response to this ITB must accept multiple forms of electronic payment at no additional cost to the State. Payment forms include but are not limited to state issued credit cards, P-cards, EFT or other forms of electronic payment.
Assignment of Contract: To assign, sublet or transfer any contract resulting from this solicitation, the supplier's written request must be approved by the Chief Procurement Officer.
Requested Information: Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.
Questions: Questions must be submitted through the Discussions tab on the SRC prior to March 25, 2026, at 5:00 p.m. C.T. Questions will be answered and posted as quickly as possible from question submission. Questions and Answers will be made available to view on the public portal.
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