Playworks Sole Source Justification.pdf

Pa rkrose School DistricL SOLE SOURCE JUSTIFICATION FORM

Department: Teachinq and Learning Prospective Contractor: Playworks Cost Not to exceed $300,000 over 3 contract years

OVERVIEW

This form addresses the writing findings requirement of Parkrose School District contracting rules found in Parkrose

School District Board Policv DJC. DJC-AR, DOi Model Rule 137-047-0275 and Federal Procurement Guidelines.

Use this form for purchases or contracts that exceed $10,000 and are available from only one source.

Will Federal Funds be used for this purchase? ! v"t EI *o

SU BM ISSION I NSTRUCTIONS

To satisfy the written findings requirements for justification of sole source procurements, please follow the instructions listed below:

1.. Please fill in all applicable fields.

2. Ensure all appropriate departement signatures are obtained.

3. Submit the completed "Sole Source Justification Submission Form" to Business Services at the

District Office.

SOLE SOURCE JUSTIFICATION SUBMISSION FORM

Describe the goods or services to be purchased

Playworks provides services to support safe and healthy play within our four elementary schools through their proprietary program

TeamUP. This service partners with elementary schools by providing on site coordinators to teach, model, and empower a sustainable recess program. A Playworks site coordinator spends a week each month at each school building leading and supporting the recess team and engaging students at recess in learning and playing safe and healthy games with the goal of creating inclusive and safe plagrounds.

Additionally they support a Junior Coach program which trains and empowers intermediate grade students to be peer leaders at recess in game playing and support problem solving with peers.

For the reason(s) below, this purchase cannot reasonably be competitively solicited:

ffifre efficient use of existing goods or services requires our purchasing compatible goods or services, and there is a single provider for those goods and services. Describe:

Playworks was implemented within our schools in 2020 after completing multiple bids and determining that no other company was able to provide the same level of support that aligned with our needs. We have seen success in changing the culture of our recess time using TeamUP, and have a continued need for implementation.

nfnu goods or services required for the exchange of software or data with other public or private agencies are only available from only one source. Describe:

nfne goods or services are for a pilot or experimental project. Describe

!Otfrer findings. Describe other factors that support the conclusion that the goods or services are available from only one source

What unique features/functionality is required that only this source can provide?

TeamUp is a proprietary program. lt is unique in its approach as it provides on site capacity building for students and staff in creating a safe and inclusive recess culture. (See attached)

What steps were taken to verify that goods or services with similar features and functionality are not available from other sources?

Multiple bids were collected. No other company within this process was able to provide the same level of support as Playworks.

My recommendation for this sole source procurement is based upon an objective review of the goods and services required and is in the best interest of the District.

I certify that I have no of interest in making this recommendation

Signature

,\nrrnh bnwClnn'sknsen f/*o LnJo, Cfr Printed Name of Dept, Contract Manager

5 L Date

Printed Name (Director of Business Services & operations)

Vo/o Date

BUSINESS SERVICES USE ONLY

I euUti. notice required >510,000 (Parkrose Policy DJC, DJC-AR,27gB.055(4)) at least 7 days before close date

Method of Advertisement

Date of Advertisement:

z{pLAYWoRKS June 17,2020

To Whom it May Concern

This letter is to confirm that the direct service programs, Coach and TeamUp and our Pro professional development programs provided by Playworks are proprietary and available solely from our organization. Since 1996, Playworks has designed, developed, tested, implemented and evaluated programs to provide the benefits of safe and healthy play to children primarily in elementary school settings.

Playworks' Coach program provides a full time staff person five days per week to incorporate play and student leadership opportunities throughout the day. This program has been studied by academic institutions which has proven its impact on classroom engagement, conflict resolution physical activity, positive behaviors and social and emotional learning.

The Playworks TeamUp service partners with elementary schools by providing an on-site coordinator to teach, model, and empower a sustainable recess program based on our successful design. TeamUp provides a single site coordinator to four partner schools. The site coordinator spends a week each month at each school leading, supporting, and empowering the recess team-including a lead recess coach-to create a safe, inclusive playground for all students.

Our Pro staff development and consultative programs teach proven strategies to create and maintain a great recess throughout the school year. Our professional trainers help teams discover shared, play-based strategies for recess supervision, group management, and conflict resolution and give your team opportunities for group reflection and action planning.

These programs and services are unique in their construct and evaluated approach and only available for purchase directly from Playworks.

Michael Chae Chief Operating Officer Playworks michael. chae@playworks.org

638 3rd Streel, Oakland, CA 94607 . 5J"0.B93..1180 wvvw,playworks,org