Playmore_Recreational_Products_and_Services_Supporting_Documentation.pdf

This is an Exemption Revision Form and Sole Source Form from Sarasota County's Parks Recreation & Natural Resources Department documenting a sole source procurement with Playmore Recreational Products and Services for Playworld playground replacement parts and equipment. The procurement covers replacement parts and equipment for existing Playworld playground systems installed in County parks, with a contract renewal for one year from 12/20/23 to 12/19/24. The estimated expenditure is $25,000.00 per fiscal year, and the exemption type is designated as Sole Source.

Playmore Recreational Products and Services is documented as the exclusive authorized contracted dealer for Playworld in the State of Florida, with the sole ability to design, sell, and install playground equipment. The justification for the sole source procurement indicates that Parks maintenance staff requires specific replacement parts and accessories for existing Playworld systems, which can only be purchased through Playmore. The procurement documentation includes a letter from Playworld Systems dated October 17, 2023, confirming Playmore's exclusive distribution rights in Florida. The contract is authorized under the procurement manual's guidelines, with the Procurement Official approving budgeted expenditures and setting the contract start date of 12/20/2018 and end date of 12/19/2023.