PlaygroundEquipmentBid GSRP 19.20.pdf

Bay City Public Schools

910 N. Walnut Street

Bay City, MI 48706

(989) 686-9700

Request for Proposal

Five (5) Playground Structures – Ages 2-5

Various Locations

January 7, 2020

The Bay City Public Schools, Great Start Readiness Program, is seeking to purchase up to five

(5) playground structures to be placed at our various elementary schools in the Spring of 2020.

The project is grant funded. Contained within this document is a sample of the desired structure.

It is the intent to place five (5) identical structures as soon as feasible in 2020. The RFPs will be due Wednesday, January 29, 2020 at 1PM at 910 N. Walnut Street, Bay City, MI 48706 and approval is desired at the Board Meeting, Monday, February 10, 2020. If you have further questions, please contact, Jolene Compton, Director of Finance at comptonj@bcschools.net or

(989)671-8111. If you are interested in viewing expected locations of structures, please call for an appointment.

General Conditions and Instructions to Bidders

1. Proposals shall be submitted on forms furnished by owner. The proposal shall be in accordance with the specifications listed within this document.

2. Any variance from the specifications shall be fully explained in writing by the Bidder and all prices quoted shall be on the unit price basis.

3. Mailing of Proposals:

Proposals shall be mailed or hand delivered in an opaque, sealed envelope and shall be clearly marked as specified in the bid request.

4. No oral or faxed proposals (or modifications) will be considered.

5. Withdrawal of Bids:

Any bidder may withdraw their bid at any time prior to the scheduled time of opening the bids upon presentation of proper identification. After the opening of the bids, no proposal shall be withdrawn for a period of sixty (60) days or the time as indicated in the request for bid.

6. Proposal Forms and Signatures:

Proposals shall be made on the proper forms provided by the owner. All spaces shall be properly filled in with ink or typewriter. The signatures shall be in longhand in ink by an authorized representative.

7. Brands:

The naming of a manufacturer, brand or model number shall not be considered as excluding other brands or models. Specifically, similar products with comparable construction, material and workmanship shall be considered as equal. However; the Board of Education of the Bay City Public

Schools shall evaluate the merits of all bids submitted and reserves the right to accept or reject any or all bids.

8. It is the intent of the attached specifications to define the minimum quality of equipment acceptable.

The product lines of nationally recognized manufacturers who regularly advertise, promote and distribute catalog products to the school market are required.

9. Samples:

Samples shall be submitted upon request at the expense of each bidder. These samples will be retained as control items until the completion of delivery and installation.

mailto:comptonj@bcschools.net

10. Addenda:

Any explanations of contract documents will be issued in the form of an addendum.

All addenda issued during the bidding time shall become part of the specifications. A copy of the addendum shall be sent to all bidders. No verbal statements by the owner shall be considered as authoritative. No requests for explanations can be processed within four (4) days immediately prior to the bid opening date.

9. Variations From Materials Specified:

All variations from the specified material or equipment shall be fully explained and included with the bid.

10. Royalties and Patents:

The contractor shall pay for all royalties and patents and shall defend all suits for claims or infringements on patent rights and save the owner harmless from loss on account thereof.

11. Clean Up:

The contractor shall, at all times keep the premises free from accumulations of waste materials or same caused by the work; and upon completing the work, shall remove all work related rubbish from and about the building and shall leave the work area clean, or its equivalent. In the case of dispute, the owner may remove the rubbish and charge the cost to the contractor as the owner shall determine.

12. Federal, State, and Municipal Taxes:

Each proposal submitted shall include, and the contractor shall pay, all taxes which are levied by the

Federal, State, and Municipal Governments, on labor and for materials entering into the work. The owner reserves the right to require evidence of such taxes prior to final payment. In compliance with the regulations of the Michigan Sales Tax Commission, no Sales Tax is to be included in the proposal. The School District is exempt from Federal Excise tax.

13. Qualification of Bidders:

The owner may request any or all bidders to submit any of the following information before the award of the contract:

A. A bidder’s performance record.

B. The address and description of bidder’s equipment, plant or permanent place of business.

C. A description of any project that the bidder has completed.

D. Information about litigation past, present or pending.

E. Such additional information as will satisfy the owner that the bidder is adequately prepared to fulfill the contract.

F. Description of work that will be done simultaneously with the owner’s project.

14. Award:

Purchasing award decisions may include price; product quality; service; delivery; maintenance of product; adherence to specifications; past performance to the District; supplier reliability; warranties;

supplier environmental responsibility; responsible contracting compliance, and increasing the percentage of contracts with local companies.

The contracts shall be deemed as having been awarded when the formal notice of acceptance of this proposal has been duly served upon the intended awardee by some officer or agent of the owner duly authorized to give such notice. Notice shall be in the form of a Bay City Public Schools purchase order.

15. Guarantee:

Each contractor shall furnish the owner a written guarantee running for one (1) year after the final payment covering all work in the contract. Any defects in workmanship or materials for which a claim is submitted within this period shall be corrected.

16. Documents:

The Proposals submitted shall be based upon the specifications contained herein.

17. Rights of Acceptance or Rejections:

The Board of Education of the Bay City Public Schools reserves the right to reject any or all bids in whole or in part and to accept the bid or portion or bid that, in their opinion, best serves the interests of the School District.

18. Contractors and subcontractors are required not to discriminate against any employee or applicant for employment, to be employed in the performance of this contract, with respect to hire, tenure, terms, conditions or privileges of employment, because of race, color, religion, national origin, or ancestry or also because of age or sex, except based on a bonafide occupational qualification. Breach of this covenant may be regarded as a material breach of the contract of purchasing agreement as provided in the Michigan Fair Employment Practices Act and may be processed there under.

PROPOSAL FORM

Bay City Public Schools

Purchase of Playground Equipment

We hereby propose to furnish, deliver and install the below listed items for the unit price indicated in accordance with the terms, conditions and specifications included with a completed final inspection per state law.

Quantity Description Price

1 Each Play structure -

Per attached SAMPLE

Equipment price __________

1 Each

Installation of equipment __________

Hand dig, if required add__________

Site preparation __________

Furnish Surface (wood chips or equivalent) with

Geotextile Fabric or approved equal

(approximately 42 yards surface, 1 roll of fabric) __________

Furnish Borders or approved equal __________

(approximately 36 units)

Furnish Concrete or approved equal __________

(approximately 44 units)

Installation of surface, fabric, borders and concrete __________

Freight and storage __________

State approved final inspection __________

Additional project price __________

Total per project price __________

*Product must be shipped to site; all shipping and storage must be included in the price above.

** Substitutions, per the General Conditions and Instruction to Bidders, alternative brands may be offered. Submit a drawing plus an itemized list of equipment that forms a comparable structure.

We hereby certify that the product bid meets or exceeds all specifications, terms and conditions set forth in the request for bids. _____ Yes _____no

If no, all exceptions, substitutions and or variations are listed as follows:

Terms: ____________________ Company ___________________________________

Net 30 unless indicated

Address: ___________________________________

FOB: _______________________ ___________________________________

Fax: ____________ Phone: _______________

Date: _______________________ Signature: ___________________________________

Printed Name: ________________________________

Title: ______________________________________

Specifications, Special Conditions and Instructions

Sample Elementary

Description Quantity

Collars 47

Dome Cap, R3.5 4

Post, 10 ft R3.5 2

Post, 11 ft R3.5 2

Post, 13 ft R3.5 8

Square Deck 3

Half Deck 2

Transfer Station, 36in-R 1

Climber, Incl. Geo-Wave 30-36in (Horiz, DTG Right) 1

Poly Wall (Standard) 1

Single Side SitDown Wall 2

Half Walls (Pair) R35 1

Wall w/ Telescope (2-5) 1

Bridge, Arch (84in, Steel) 1

Peek Panel 1

Seek Panel (Standard) 1

Driver Panel 1

Bug Eye Panel 1

Panel Pal, Dialer 1

Animal Clue Panel 1

Slide, Single 42in (Straight) 1

Slide, Quarter Turn 36 in 1

Roof, Rustic HDPE 2

Extra Hardware 2

Familial Disclosure Form

The undersigned, the owner or authorized officer of _____________________________ (the

“Proposer”), pursuant to the familial disclosure requirement provided in the Bay City Public

Schools (BCPS) Request of Proposals and Specifications, hereby represent and warrant, except as provided below, that no familial relationship exist between bidder(s) or any employee of

BCPS, and any member of the Board of Education of the School District or the Superintendent listed in the Request for Proposal.

List any Familial Relationships:

Dated: __________________________ PROPOSER: ______________________________

By: ______________________________________

Its: ______________________________________

State of Michigan )

County of _______ )ss:

This instrument was acknowledged before me on the _____ day of _________________, 20__, by ________________________________.

_________________________________(Signature)

__________________________________(Printed)

Notary Public, ______________ County, Michigan

My Commission Expires: ____________________

Acting in the County of ______________________

Assurances and Certifications

Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion

The prospective contractor certifies, by submission of this proposal, that neither it nor its principals are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in this transaction by any Federal department of agency. Where the prospective contractor is unable to certify to any of the statements in this certification, such prospective contractor shall attach an explanation to this proposal.

Certification Regarding Nondiscrimination Under Federally and State Assisted Programs

The applicant herby agrees that it will comply with all federal and Michigan laws and regulations prohibiting discrimination and, in accordance therewith, no person, on the basis of race, color, religion, national origin or ancestry, age, sex, marital status or handicap, shall be discriminated against, excluded from participation in, denied the benefits of, or otherwise be subjected to discrimination in any program or activity for which it is responsible or for which it receives financial assistance from the U.S.

Department of Education or the MDE.

Assurance Regarding Access to Records and Financial Statements

The applicant hereby assures that it will provide the pass-through entity, i.e., Bay City Public Schools, and auditors with access to the records and financial statements as necessary for the pass-through entity to comply with Section 400 (d) (4) of the U.S. Department of Education Compliance Supplement for A-133.

Iran Economic Sanctions Act

The prospective contractor certifies that its organization, by submission of this proposal, is not an Iran

Linked Business. Please refer to the “Iran Economic Sanction Act” Public Act 517 for clarifications or questions. Bay City Public Schools as a Michigan public entity is required to follow Public Act 517 of

2012.

Dated: __________________________ PROPOSER: ______________________________

By: ______________________________________

Its: ______________________________________

State of Michigan )

County of _______ )ss:

This instrument was acknowledged before me on the _____ day of _________________, 20__, by

_________________________________(Signature)

__________________________________(Printed)

Notary Public, ______________ County, Michigan

My Commission Expires: ____________________

Acting in the County of ______________________

HAMPTON ELEMENTARY

TOP VIEW

STRUCTURE#: R35EE93FA

PROJECT#: PEI191BEE3A-2

DATE: 5/16/2019 | DRAWN BY: ACG

PLAYCRAFT REP:

Play Environments Design, LLCMIN. USE ZONE: 37' x 30'

GENERAL NOTES:

This conceptual plan is based on information provided prior to construction. Detailed site information, including the following, should be obtained, evaluated, and utilized in the final project design. Exact site dimensions, topography, existing utilities, soil conditions and drainage solutions.

WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S

Handbook For Public

Playground Safety, Section 4:

Surfacing.

R35

FOR KIDS

AGES

2-5

ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE

ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES

7 7/4 0 2/2 2/2

SAMPLE

SITE PLAN

PROJECT#: PEI191BEE3A-2

DATE: 5/16/2019 | DRAWN BY: ACG

PLAYCRAFT REP:

Play Environments Design, LLCMIN. USE ZONE: 34' x 32'

GENERAL NOTES:

This Preliminary Site Plan is based on measurements that were provided in the initial planning phase. All dimensions must be verified prior to the submission of a purchase order.

Playcraft Systems will not be held responsible for any discrepancies between actual dimensions and dimensions submitted in the planning phase.

The Minimum Use Zone for a play structure is based on the product design at the time of proposal. Components and structure designs may be subject to change which may affect dimensions. Therefore, before preparing the site, we strongly recommend obtaining final drawings from the factory

(available after the order is placed and included in the

Assembly Manual).

WARNING: Accessible safety surfacing material is required beneath and around this equipment that has a critical height value (Fall Height) appropriate for the highest accessible part of this equipment. Refer to the CPSC'S

Handbook For Public

Playground Safety, Section 4:

Surfacing.

R35

FOR KIDS

AGES

2-5

ADA ACCESSIBILITY GUIDELINE - ADAAG CONFORMANCE

ELEVATED ACCESSIBLE RAMP ACCESSIBLE GROUND TYPES

7 7/4 0 2/2 2/2

SW VIEW

STRUCTURE#: R35EE93FA

PROJECT#: PEI191BEE3A-2

DATE: 5/16/2019 | DRAWN BY: ACG

R35

FOR KIDS

AGES

2-5

NE VIEW

STRUCTURE#: R35EE93FA

PROJECT#: PEI191BEE3A-2

DATE: 5/16/2019 | DRAWN BY: ACG

R35

FOR KIDS

AGES

2-5