Playground Surfacing Replenishment_P23-3484-C1A_ 2nd RE-POST RFQ~1.docx

Statement of Work – Request for Quote

RFQ Title: FAC 104 Playground Surfacing Replenishment P23-3484-C1A 2nd Repost.

Commbuys Bid #: BD-24-1020-DCRCU-DC250-92950 Description or Purpose of Procurement need Summary: This Request for Quotes (RFQ) is posted by the Department of Conservation and Recreation for the procurement of a vendor to supply Engineered Wood Fiber for the below listed DCR playground sites.

Commonwealth Eligible Entity Engaging a Vendor:

This Request for Quotes (RFQ) does not commit DCR to approve a Statement of Work (SOW), pay any costs incurred in the preparation of a bidder’s response to this RFQ, or to engage for products or services. DCR reserves the right to accept or reject any and all quotes received as a result of this RFQ and to contract for some, all, or none of the responding vendors as a result of this RFQ. DCR further reserves the right to negotiate with any or all responding vendors or to cancel this RFQ, in part or in its entirety, if it is in the best interest of the agency to do so.

Anticipated Completion of Project: December 15, 2023

The selected vendor will be responsible for the following tasks Specifications sought:

Installation cannot exceed $50,000 so please list cost for EWF Delivery and installation separately.

Playgrounds are listed in order of priority. DCR is hoping these sites can be done before the winter.

1. Ryan Playground 350 River st, Hyde park 90 CU yds (adjacent parking lot for delivery)

2. Farren Playground Watertown 80 CU yds (adjacent basketball court for delivery)

3. Rev. William F. Toohig Playground 94 Minot St., Dorchester 80 cu yds (adjacent basketball court for delivery)

4. Houghton's Pond Playground 840 Hillside Ave MILTON 50 cu yds (adjacent parking lot for delivery)

5. CPL John J. Murphy Jr. Playground, 225 Broadway, Somerville 70 cu yds (adjacent parking lot for delivery)

6. Scusset beach playground 80 cu yds (adjacent parking lot for delivery)

7. Riverfront Playground Rowe St., Lawrence 100 cu yds (adjacent parking lot for delivery)

8. Shawme-Crowell State Forest Playground 42 Main St., Sandwich 30 cu yds

9. Castle Island Playground, South Boston 70 CU yds (adjacent parking lot for delivery)

10. Olsen Playground 95 Turtlepond Parkway, Hyde Park 50 CU yds (adjacent parking lot for delivery)

11. Lower Mills VFW Playground, Ventura St, Boston 40 cu yds (adjacent parking lot for delivery)

12. John H Dooley Memorial Playground 270 Reservation rd, Boston 80 cu yds (adjacent parking lot for delivery)

13. Paul J. Colella Memorial Playground 7 Readville St, Boston 10 cu yds (Near Dooley)

Playground Engineered Wood Fiber (EWF) Installation Procedure

1. Rake out the existing area of all debris, including weeds and roots.

2. Level the playground surface as much as possible, raking out all existing EWF. Remove all existing mats from under belt swings, spinners, and slides. Notify the Playground Planner if you are missing some. DCR priority is to have mats under the belt swings, tire swings and large spinners that are in EWF. If there are some missing or damaged, please let us know.

3. Reinstall the mats under the spinners, slides and swings. The measurements are:

· Slides < 48” high have max. 11” height at exit; slides > 48” have exit height between 7-15”; slide exit edges are rounded or curved. Measure the slides from where a child sits at the bottom of the slide to the top of the EWF.

· Swings: Vertical distance from the underside of belt swings and surfacing min. 12”. FYI the min. is 24” for bucket and handicap swings but note: we do not install mats under these.

· Make sure the edges of the mats are buried deeper than the middle of the mat, so that no tripping hazards are created. They should taper down slowly.

4. Install EWF according to manufacturer’s specifications for accessibility and safety.

5. Send before and after photos of the project via email Sandra.libby@mass.gov Evaluation Criteria: Responses will be evaluated according to the following criteria:

· Respondent’s approach to the overall objective(s)

· Experience of firm in completing similar tasks

· Price Price: Quotes for services offered must be based on prevailing wages as the facilities to be services are all public buildings. For this reason, all jobs must be bid on a project based rate. Compensation to vendor’s employees under this solicitation is according to prevailing wage requirements for the specific location of the jobs. There are no mandatory or prescriptive staffing requirements. Payment of prevailing wages must be consistent within the region that the services are being provided. Interested vendors may request an “Example Request for Prevailing Wages” from the Department of Labor Standards by visiting their website (http://www.mass.gov/lwd/labor-standards/prevailing-wage-program/ ) and clicking on “Example Request for Prevailing Wages”, then “Continue without registering” and entering the details of the project.

Responding vendors may use the rates they find using the above instructions in formulating their response. However, these will not represent an “official” wage sheet, as only eligible entities (state agencies, towns/cities, etc.) can request an official rate sheet. Wage sheets will be provided by DCR to the contractor as the official wage rate sheet at the time and agreement for services, if any, is executed. See attached.

If, at the discretion of DCR, a contract renewal for time is enacted under the terms of this statement of work, DCR a new wage sheet will be provided at that time.

PRICING STRUCTURE: DCR is responsible for encumbering sufficient funds for costs associated with the project in accordance with Comptroller policies.

PAYMENT TERMS: Pursuant to state finance law and the terms of the contract, payments cannot be made until deliverables are received and accepted by DCR.

Prompt Payment Discount (PPD): Vendors are encouraged to list a Prompt Pay Discount in their response or payment of invoices will not be made in less than 45 days from the receipt of an invoice. Discounts must be entered into the state accounting system as a percentage off the total payment and may not be taken as credits or other reductions. Timely review and turnaround of deliverables are critical to meeting the project schedule, and all parties agree that they will use best efforts to expedite the review process.

STATEMENT OF WORK CHANGE ORDERS: Any additional work that may be required outside the scope of an executed Statement of Work (SOW) will require the SOW to be amended prior to the start of performance of the additional work. It will be the responsibility of Vendor project manager to maintain work within scope.

VENDOR RESPONSE REQUESTED: Each proposal should include a project narrative demonstrating the Bidder’s their understanding of the nature of the objectives of this RFR and how those objectives will be addressed. The narrative should provide the reader a clear and concise understanding of the project, informing the reader not previously familiar with any details of the project so they gain a general understanding of the purpose and goals the applicant seeks to achieve. Also include any existing relationships with state agencies in fulfilling similar goals. The response should be written in such a way that any technical information provided is clear to a general audience.

Responses must identify the components of the pricing structure, citing specific costs for materials, labor, overhead. Vendors are also reminded they are responsible for securing any permits necessary (local, state, federal) to ensure compliance with all appropriate regulations.

Respondents must provide a current insurance certificate validating sufficient coverage for liability, workman’s compensation, and vehicle coverage. Additional insurance to ensure the protection of DCR property for which the vendor may become responsible during the term of the project implementation may be negotiated if selected.

Responses: Responses (bids/quotes) are to be submitted to DCR electronically via the “Create Quote” function contained in Commbuys system. If you are a vendor on (DCR Contract#FAC104) and have not registered on Commbuys, you are required to do so. Vendors should consult the vendor user guide at http://www.mass.gov/anf/docs/osd/commbuys/commbuys-vendor-registration.pdf.

Help is available from the Commbuys Help Desk at 617.720.3197.

RFQ Responses are due by: September 26, 2023, at 12 noon.

Estimated Award Date: October 5, 2023 image1.emf