Playground & Installation RFP

Request for Proposal Playground Equipment and Installation - Early Learning Academy

September 14, 2021

PROPOSAL TO BE RECEIVED BY FRIDAY, October 15, 2021 AT

2:00 PM

334 South Wall Street, CALHOUN, GA 30701

Calhoun City School District invites proposals from qualified vendors for the installation of two playgrounds at the new Calhoun Early Learning Academy (slated for completion in January, 2022) located at 380 Barrett Rd, Calhoun, Georgia 30701.

Proposers are instructed to read carefully all Terms and Conditions, Special Terms and Conditions, and Specifications stated within the attached pages before completing their proposal.

Proposal forms must be completed in their entirety.

Responses must be in a sealed envelope and marked “RFP, Playground Equipment and Installation”, including the name and business name of the proposer. Proposal may be hand delivered or mailed to:

Calhoun City Schools Playground Equipment & Installation

Attention: Dr. Peter Coombe, Assistant Superintendent 334 South Wall Street Calhoun, GA 30701

Please allow ample time for delivery of mail by the postal service. Proposals received after 2:00 PM on October 15, 2021, will be considered a “No Proposal” and will not be opened.

CCS reserves the right to award by line item, to accept or reject any or all proposals, to waive any irregularity in proposals received, and to accept the proposal that in the district’s best judgment is from the lowest, most responsible, and responsive proposer.

STATEMENT OF WORK

The Calhoun Early Learning Academy has two sites (one on the north end and one on the south end of the building) slated for playgrounds and open play area (see Attachment A for site plan).

These sites are 80’x136’ on the north end and 90’x136’ on the south end. This RFP asks that vendors submit multiple playground options for these two locations. The north end playground should be suitable for students ages 3-7 and will serve approximately 300 students daily. The south end playground should be suitable for ages 5-9 and will serve approximately 300 students daily.

The proposal should include all playground equipment for both sites, surfacing options, and installation costs. The total proposal should not exceed a total cost of $400,000 for the scope of the entire project. Preference will be given to vendors providing multiple options at multiple price points, not to exceed $400,000.

PROPOSAL FORMAT

A. Each participating vendor shall provide a total price for the playground project. The price should reflect a line-item breakout of services rendered, not to exceed $400,000.

B. Your response must be placed in a sealed envelope clearly identified on the outside of the envelope with the responder’s name and business, and title as follows: “RFP: Playground Equipment and Installation”. Late proposals will not be considered. Submissions which, in the sole judgment of the school system, fail to meet the requirements of the RFP or which are in any way conditional, incomplete, obscure, contain additions or deletions from requested information, or contain errors may be rejected. Submissions should provide a straightforward and concise delineation of the respondent proposal and commitment to satisfy the requirements of the RFP.

C. Eligibility Criteria: The proposal will contain all items from the eligibility criteria listed below.

CRITERIA FOR ELIGIBILITY

The awarded Proposer must provide a copy of the following documents for our records:

State business license / county permits if applicable Workers compensation insurance E-Verify Affidavit Liability and property damage insurance

The awarded Proposer must possess general liability and property damage insurance of no less than $1,000,000 with CCS named as additionally insured on the policy. A copy of this policy must be on file prior to commencement of services.

Vehicle liability insurance for hired, owned and non-owned vehicles with $350,000 combined single limits coverage. Georgia statutory worker’s compensation insurance and employer’s liability of $100,000 each accident, $100,000 disease and $500,000 aggregate. Professional liability insurance with a minimum limit of $1,000,000.

All insurance policies shall be with carriers admitted to business in the State of Georgia, and shall carry an A.M. Best rating of “A” or better.

The Proposer must provide proof of a background check for all employees that will be on school property. Employees servicing this contract must have an acceptable background as determined by the CCS.

CERTIFICATION OF NON COLLUSION

By submitting a proposal, the proposer certifies: “that the proposal is made without prior understanding, agreement, or connection with any corporation firm, or person submitting a bid for the same materials, supplies, or equipment, and is in all respects fair and with collusion or fraud. That collusive proposal is understood to be a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.”

ADMINISTRATION

Submittal Instructions

Two (2) Cost Proposals must be submitted to the following address by 2:00 pm on October 15, 2021.

Calhoun City Schools Playground Equipment & Installation Attention: Dr. Peter Coombe, Assistant

Superintendent 334 South Wall Street Calhoun, GA 30701

Proposals must be clearly identified on the outside of the envelope with the responder’s name and business, and the title “RFP: Playground Equipment & Installation”. Late proposals will not be considered.

Questions

All questions regarding this RFP should be addressed to Dr. Peter Coombe, Assistant Superintendent through email only at coombep@calhounschools.org. There will not be a pre-bid on-site meeting; however, CAD files and additional site plans will be provided upon request.

Criteria for Awarding the Contract:

a. Overall cost of project: 50%

b. Playground design: The overall design of the playgrounds 50% mailto:ghamby@marietta-city.k12.ga.us

Attachment A:

Link to site plan https://drive.google.com/file/d/1ajUQkeK42ceYo1YM9gmX1kwV7iM_SBuB/view?usp=sharing